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How to Transfer Outlook Email from Mac to Windows? – Easy Ways

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On June 4th, 2024
Reading Time 5 Minutes Reading
Category Mac Outlook

In this article, we will discuss and learn the process to transfer Outlook email from Mac to Windows and also, an easy and convenient way to export a Mac data file (OLM) to an Outlook data file (PST) by using an OLM converter tool.

Table of Contents

  1. Why do we need to move emails from Mac to Windows?
  2. Transfer Outlook Email From Mac to Windows
  3. Method 1 – Migrate Mac OLM Files to Windows 
  4. Consequences of the above solution
  5. Method 2- Using an Expert Utility
  6. Conclusion

Why Do We Need to Move Outlook Email from Mac to Windows?

There are two scenarios where Mac users may be required to transfer the data to Windows Outlook PST file format. Hence, these are stated below.

  • Users need to access the emails of Mac Outlook to Windows Outlook.
  • Users need to Move data from Mac to Windows PC.

As we know Outlook for Windows does not support OLM file format. So we need to change the file format to access Outlook emails from Mac.

Transfer Outlook Email from Mac to Windows – Methods

In this section, we will cover both manual and advanced methods. The manual method involves several steps and takes a lot of time. However, if you want to perform the process quickly, you can skip to the next part of this article to learn the quick ways to export emails from Mac to Windows using an OLM Converter tool. The methods are mentioned below.

Method 1- Migrate Mac OLM Files to Windows 

In this method, we will export Outlook emails to OLM file format, and then, with the help of Gmail, we will proceed to convert OLM files in PST format. Follow the steps given below to proceed,

Transfer Outlook to OLM File

Step 1. Launch Outlook on your Mac and navigate to the Tools tab, then choose the Export option.

Step 2. Select the items you want to export from the Export to Archive File (.olm) Window, and click Continue.

Step 3. A dialog box will appear as ‘Save archive file (.olm) as’ fill the desired name and location where you want to save your file.

Step 4. After finishing the process of exporting selected data Click the Finish button.

All the selected items will be saved as an archive .olm file at the given path. Now, for the next part, follow the steps given below-

Also Read: Method to Create a PST file in Outlook for Mac

Gmail Setup in Mac Outlook

Step 1. Open Outlook on your Mac, then go to the Outlook option and choose the Preferences option from the options.

Step 2. An Outlook Preference Window will appear, choose Account inside Personal Settings.

Step 3. Click the plus sign from the lower-left corner of the Account window and select E-mail from the list.

Step 4. Finally, Enter the required credentials and then click on Add Account.

The desired Gmail account will be added to your Outlook account. Now, to export the Outlook data to Gmail, follow the steps-

Export Outlook for Mac Data to Gmail 

Step 1. Open Outlook for Mac and right-click on the new Gmail folder and select New Folder.

Step 2. Rename the folder, then navigate to the tool tab, and select the Import option.

Step 3. Then, choose the mailbox folder you want to export, right-click the items from the folder, and select Move > Choose Folder.

Step 4. At last, Browse the Gmail folder and click Copy.

All your selected OLM file data will be added to your new Gmail folder. Now, for the final procedure, follow the steps down below,

Also Read: Guide to Export Outlook for Mac file into MBOX format

Transfer OLM Data from Gmail to Outlook PST

Step 1. Launch the Windows Outlook application, & Configure the Gmail that you have set up in Outlook for Mac.

Step 2. Then, Navigate File > Open & Export > Import/Export.

Step 3. Select Export to a File from Import and Export Wizard.

Step 4. Choose Outlook Data File (.pst) and click Next.

Step 5. Select the Gmail folder that contains all your OLM file data from the Export Outlook Data file and click Next.

Step 6. Browse the destination for your Outlook data file (.pst) and hit Finish.

Your transferring process is successful.

Consequences of Using The Above Method

The above-mentioned method to transfer Outlook email from Mac to Windows has some limitations. They are stated below-

  • Always require a Gmail configuration.
  • This approach is lengthy and time-consuming.
  • It may need technical assistance.
  • This may result in data inconsistency.

Also Read: Export Mac OLM File to Windows Outlook PST Without Any Hurdle

Method 2- Using an Expert Utility

Users can use EmailDoctor Mac OLM Converter to transfer Outlook email from Mac to Windows easily. By simply following this method, one can overcome the consequences of the first method.

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Follow the steps given below to proceed-

Step 1. Download and initialize the conversion tool into your system.

Step 2. Click on the Add file button to Add an OLM file.

Step 3. Select the desired location for your resultant file and choose the Add file option to initiate the file scanning.

Step 4. Here, Choose the PST file format from the Export type.

Step 5. Then, select your folder and click on the Export option to run the process.

You can now see a confirmation window on the screen after the process is completed. Finally, browse the destination for your resultant file to access the Mac Outlook file in Windows Outlook.

Also Read: Complete Solution to Save Mac Outlook Emails in PDF File Format


In the above article, we discussed the different ways to transfer Outlook email from Mac to Windows and talked about the reasons to convert OLM to PST. We learned the different approaches and their consequences. Also, we learned about the automated tool which is easy to use and doesn’t take any extra effort while exporting Outlook emails from Mac to Windows.


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.