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Know How to Transfer Outlook Email from Mac to Windows Quickly

Transfer Outlook Email from Mac to Windows

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On September 20th, 2022
Reading Time 5 Minutes Reading
Category Mac Outlook

In this article, we will discuss the manual process to transfer Outlook email from Mac to Windows and also an easy and convenient process of exporting Mac data file (.olm) to Outlook data file (.pst) by using an OLM converter tool.

Why Do We Need to Move Outlook Email from Mac to Windows ?

There are two scenarios where Mac user may require to transferring the data to Window Outlook PST file format. Hence, these are stated below.

  • Users need to access the emails of Mac Outlook to Windows Outlook.
  • Users need to Move data from Mac to Windows PC.

As we know that Outlook for Windows does not support OLM file format. So we need to change the file format to access Outlook emails from Mac.

Transfer Outlook Email from Mac to Windows Manually – Phase 1

  1. Transfer Outlook to OLM File
  • Launch Outlook in your Mac machine, Navigate the Tools tab and choose the Export option.
  • Select the item you want to export from Export to Archive File (.olm) Window, and click Continue.
  • A dialog box will appear as ‘Save archive file (.olm) as’ fill the desired name and location where you want to save your file.
  • After finishing the process of exporting selected data Click the Finish button.

All the selected items will save as an archive .olm file at your given path.

Also Read: Expert Solution to Backup Mac Outlook File to PST Format

2. Gmail Setup in Mac Outlook

  • Start Outlook for Mac application, go to the Outlook option and choose Preferences option from the options.
  • An Outlook Preference Window will appear, choose Account inside Personal Settings.
  • Click plus sign from the lower-left corner of the Account window and select E-mail from the list.
  • Finally, Enter the required credentials and then click on Add Account.
  • The desired Gmail account will be added to your Outlook account.

Export Outlook for Mac Data to Gmail – Phase 2

  • Open Outlook for Mac and right-click on newly Gmail folder and select New Folder.
  • Rename the folder and navigate the tool tab, select the Import option.
  • Then, choose the mailbox folder you want to export, right-click the items from the folder, and select Move > Choose Folder.
  • Right-click the items from the folder in which you were selected and choose Move > Choose Folder.
  • At last, Browse the Gmail folder and click Copy.

  All your selected OLM file data get added in your new Gmail folder.

Also Read: Guide to Export Outlook for Mac file into MBOX format

Transfer OLM Data from Gmail to Outlook PST

  • Launch the Windows Outlook application, & configure the Gmail that you have set up in Outlook for Mac.
  • Evidently, Navigate File > Open & Export > Import/Export.
  • Select Export to a File from Import and Export Wizard.
  • Choose Outlook Data File (.pst) and click Next.
  • Select the Gmail folder which contains all your OLM file data from Export Outlook Data file and click Next.
  • Browse the destination for your Outlook data file (.pst) and hit Finish.

Your transferring process is successful.

Consequences of Using The Manual Process

The above-mentioned method which is for exporting emails from Mac to Windows has some limitations. Therefore, these limitations are stated below:

  • Always require a Gmail configuration.
  • The manual approach is lengthy and time-consuming.
  • It may need technical assistance.
  • Resulting in data inconsistency.

Also Read: Export Mac OLM File to Windows Outlook PST Without Any Hurdle

How to Overcome The Consequences of Manual Method

By simply following the expert method one can overcome the consequences of the manual method.

Steps of using Mac OLM Coverter Tool

Step-1.Download and initialize the conversion tool into your system.

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Step-2. Click on Add file button to Add an OLM file

Add File

Step-3. Evidently, select the desired location for your resultant file and choose the Add file option to initiate the file scanning

Select Loction

Step-4. Here, Choose the PST file format from Export Type

Set File Format

Step-5. Then, select your folder and click on Export option to run the process

Set Path

You can now see a confirmation window on the screen after the process is completed. Finally, browse the destination for your resultant file to access the Mac Outlook file in Windows Outlook.

Also Read: Complete Solution to Save Mac Outlook Emails in PDF File Format


In the above article, we have discussed the different ways to transfer Outlook email from Mac to Windows and also why we need to do such conversions. We have learned the manual approach and its consequences also how can we overcome with such consequences. Also, learn about the automated tool which is easy to use and don’t take any extra efforts while exporting Outlook emails from Mac to Windows.