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Method to Create a PST file in Outlook for Mac Effectively

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On March 21st, 2024
Reading Time 7 Minutes Reading
Category Mac Outlook

Summary: In this article, we will discuss how to create a PST file in Outlook for Mac. We will also examine OLM and PST file types, why we need them, and what are the variations between OLM and PST file formats. Later explain different methods to export the PST file from Mac Outlook.

As we know that Mac creates an OLM file whereas Window Outlook creates a PST file so for migrating to from Mac to Window Outlook we must convert our OLM files to PST files which is the only way for getting all your crucial email messages and other items in your Window Outlook email.

But Microsoft does not authorize any tool to export Mac Outlook to PST, so we need to do this conversion manually or by using our Mac Outlook export tool.

Table of Contents:

  1. Why Users Want to Create a PST File in Outlook for Mac?
  2. Export Mac Outlook to PST File with Manual Method
  3. Automated Tool to Create PST Files in Outlook for Mac
  4. Quick Steps to Export Outlook Data to PST File Format
  5. Noteworthy Features of the Expert Recommended Solution
  6. Conclusion & FAQs

Also Read: Know-How to Transfer Outlook Email from Mac to Windows? Read this!

Differences Between OLM and PST Files

  • When a user operates a Mac Outlook, it creates an OLM file whereas when a user is working on Windows Outlook than the application creates a PST file.
  • OLM file reserves email messages, calendar data, tasks, contacts, journals, etc. whereas PST file stores data in POP3, IMAP appointments, tasks, calendars, etc.

Why Users Want to Create a PST File in Outlook for Mac?

There are many reasons to export Mac Outlook to PST file format, some of them are given below:

  • PST file format offers a convenient method to create a backup of their important emails, calendars, contacts, and other data in the MS Outlook application, and thus, ensure that their data is safely stored preventing the chances of accidental data loss or corruption of Outlook data.
  • Many users face the need to transfer their Outlook data from one computer or one Outlook profile to another, hence, PST files play an important role in this transfer process.
  • Archiving the Outlook data in the PST files allows users to keep away the data that doesn’t need regular access and hence, keeps their mailbox more organized with increased storage space by removing the unnecessary data.
  • Saving data in the PST file format allows users to access all the information inside it such as emails, contacts, calendars, etc. in the offline mode, even when they are not connected to the internet.

Export Mac Outlook to PST File with Manual Method

This method acts as a temporary solution to create a PST file in Outlook for Mac. It is a long way and users need to be very clear about the procedure, just follow the given steps:

  1. Open Mac Outlook and Navigate the “File” menu and click on the “Export” option
  2. Select an option from “Delete After Exporting” and click on the right arrow.

    Note: Before moving to the next step, ensure that you have created a backup of the original OLM files to preventing data loss since data could be lost during export.

  3. Fill the name and file location of your OLM file and hit “Save”, then, Click on Outlook preferences in your Mac Outlook, choose the desired account from the preferences window.
  4. Hit the “Add” button to expand the menu and select “E-mail” from the option, fill the required credentials and choose “Add Account”.
  5. Select “New Folder” option, rename your folder, navigate “File” menu and click on “Import” option
  6. Choose “Outlook Data File”, now you need to select the OLM file which you have taken in 4th step and press “Import” button.
  7. An “Import window” will appear for confirming the importing process, select Choose folder by right-clicking on imported messages.
  8. Fill the folder name or choose the Mac OLM file folder, and hit the “Move” button.

All the messages will migrate to the Gmail account that you have selected in Outlook for Mac. Now you need to launch Windows Outlook in your machine and configure the Gmail account in it.

Limitations of the Manual Method

  • It is a very long process that takes a long period.
  • It does not support the conversion of OLM files to PST format; it only allows exporting mailbox data of OLM files to Windows Outlook.
  • If a file gets damaged due to some reason than the user may lose his data

Also Read: Guide to Export Outlook for Mac file into MBOX format

Automated Tool to Create a PST File in Outlook for Mac

Considering the limitations of the above discussed manual method, it is best for users to take the help of the expert recommended Mac OLM Converter, which is a professional tool that allows users to convert their OLM files in multiple file formats. The tool allows users to export all their data including emails, contacts, tasks, calendars, attachments, notes, etc. with all of their data attributes.

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Quick Steps to Export Mac Outlook to PST File Format

  1. Inside the tool, hit the Add File button to add OLM file
  2. Then choose the desired location and press the Add File button to start the file scanning process
  3. Select the emails to export by right-clicking on them and then choose the Export option, then select PST file format to export the OLM file.

    Note: Users can also split large-sized PST files by selecting the Split PST option.

  4. Navigate and select the folder and click the Export button to initiate the exporting process

Now you can see the progress of the exporting process. After it Saves the export report. Enter the name for your resultant report and click Save. Open the location where you want to save the PST file and verify the items exported to PST. Finally, you can preview the PST file data in Window Outlook

Noteworthy Features of the Expert Recommended Solution

The above-discussed professional software has a lot of noteworthy features that make it an ideal choice among users to create a PST file in Outlook for Mac, to understand this better, we have discussed some of them below. 

  • The expert solution has the capability to export all the emails, contacts, calendars, notes, tasks, etc. into multiple file formats along with their attachments on their Mac OS.
  • Users can convert OLM files on their Mac devices into multiple file formats such as EML, PST, PDF, MBOX, HTML, CSV, etc. as per their choice or requirements.
  • It provides users with an option to scan their OLM files, multiple file-saving options, along the option to export multiple OLM files in bulk saving a lot of time for users. 
  • The tool supports the OLM files of Mac Outlook 2019, 2016, and 2011 versions and also preserves the email header, data integrity, file header, and folder hierarchy of the converted email data. 


Migration to a different OS creates a lot of trouble, especially when we want to access our Outlook emails for Mac in Windows Outlook. This article will serve a simplified way of switching from Mac to Windows Outlook. We discussed a different approach to create a PST file in Outlook for Mac. The manual method lack some terms, so it is advisable to use an expert method, the tool is simple and easy to use and no data is lost with it.

Frequently Asked Questions

Q.1 How to create a PST file without Outlook?

Ans. In order to create a PST file without Outlook, users can take the help of the above mentioned software recommended by experts with all data attributes in an accurate and secure manner.

Q.2 How do I create a PST file in Outlook for Mac?

Ans. First, open the Outlook application on your Mac device and click on the “File” menu in the top bar, after this select the “Export” option from the drop down menu. Now, choose the items that you want to export and then select a location to save your exported files.

Q.3 Can I export selective data from Outlook on Mac?

Ans. Yes, Outlook allows users to export selective data, just go to the “File” menu, choose “Export >> Export Selected Items”, select the required files, and then click on the “Save” button.