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Method to Create PST File on Mac Outlook Effectively

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On June 3rd, 2024
Reading Time 8 Minutes Reading
Category Mac Outlook
Summary- In this article, we will discuss different ways to create a PST file on Mac for Outlook. We will also examine OLM and PST file types, their necessity, and variations between OLM and PST file formats. Also, we will explain different methods to export the PST file from Mac Outlook.

As we know, Mac creates an OLM file to store all the data from emails whereas Windows Outlook stores data in PST files. Therefore, when migrating from Mac to Outlook, users need to convert the OLM files to PST files which is the only possible way to migrate all your crucial email messages and other items on your Outlook.

In the upcoming section, we will go through various methods one can use to Create PST files on Mac. But before that, let us know the key differences between OLM and PST files.

Table of Contents

  1. Difference Between OLM and PST
  2. Why Users Need to Create a PST File in Outlook for Mac?
  3.  Methods to Export Mac Outlook to PST File 
  4. Limitations
  5. Expert Solution to Create PST Files on Mac for Outlook
  6. Quick Steps to Export Outlook Data to PST File Format
  7. Key Features
  8. Conclusion 
  9. FAQs

Difference Between OLM and PST

Comparison Parameters OLM PST
Abbreviation Operational Level Management Personal Storage Table
Support Supported by Mac Supported by both Windows and Mac
Creation Created to store Outlook for Mac data Manually It is created automatically when using POP protocol as well as manually with the Import/Export option.
Storage OLM files contain data of an entire account mailbox. PST files may have entire data or selective data.
Options in Outlook Mac Mac Outlook gives an option to import and export OLM files. Users get an option to import PST files on Mac.
Options in Outlook Windows No options for OLM files in Windows. Has a built-in option to import and export PST files.
Also Read: Know-How to Transfer Outlook Email from Mac to Windows? Read this!

Why Users Need to Create PST File on Mac for Outlook?

There are many reasons to export Mac Outlook to PST file format, some of them are given below:

  • PST file format offers a convenient method to create a backup of their important emails, calendars, contacts, and other data in the MS Outlook application, and thus, ensure that their data is safely stored preventing the chances of accidental data loss or corruption of Outlook data.
  • Many users face the need to transfer their Outlook data from one computer or one Outlook profile to another, hence, PST files play an important role in this transfer process.
  • Archiving the Outlook data in the PST files allows users to keep away the data that doesn’t need regular access and hence, keeps their mailbox more organized with increased storage space by removing the unnecessary data.
  • Saving data in the PST file format allows users to access all the information inside it such as emails, contacts, calendars, etc. in the offline mode, even when they are not connected to the internet.

Method to Export Mac Outlook to PST File

This method acts as a temporary solution to create a PST file in Outlook for Mac. It is a long way and users need to be very clear about the procedure, follow the given steps:-

Step 1. Open Mac Outlook, navigate to the “File” menu, and click on the “Export” option.

Step 2. Select an option from “Delete After Exporting” and click on the right arrow.

Note: Before moving to the next step, ensure that you have created a backup of the original OLM files to prevent data loss since data could be lost during export.

Step 3. Add the location of your OLM file and click “Save”, then, Click on Outlook preferences in your Mac Outlook, and choose the desired account from the preferences window.

Step 4. Click on the “Add” button to expand the menu and select the “E-mail” option, fill in the required credentials, and choose “Add Account”.

Step 5. Select the “New Folder” option, rename your folder, navigate “File” menu, and click on the “Import” option

Step 6. Choose “Outlook Data File”, now you need to select the OLM file which you have taken in the 4th step and press the “Import” button.

Step 7. An “Import window” will appear to confirm the importing process, select Choose folder by right-clicking on imported messages.

Step 8. Choose the Mac OLM file folder, and hit the “Move” button.

All the messages will migrate to the account that you have selected in Outlook for Mac. Now you need to launch Windows Outlook on your machine and configure the Gmail account in it.

Limitations of The Above Method

  • It is a time-consuming process that takes a long period.
  • It does not support the conversion of OLM files to PST format; it only allows exporting mailbox data of OLM files to Windows Outlook.
  • If a file gets damaged due to some reason, the user may face data loss.

Professional Solution to Create PST file on Mac Outlook

Considering the limitations of the above-discussed method, users should take the help of the expert-recommended Mac OLM Converter, which is a professional tool that allows users to convert their OLM files into multiple file formats. The tool exports all the necessary data including emails, contacts, tasks, calendars, attachments, notes, etc. with all of their data attributes in no time and with 100% accuracy.

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Quick Steps to Export Mac Outlook to PST File Format

Step 1. Inside the tool, hit the Add File button to add the OLM files.

Step 2. Then choose the desired location and press the Add File button to start the file scanning process.

Step 3. Select the emails to export by right-clicking on them and then choose the Export option, then select PST file format to export the OLM file.

Note: Users can also split large-sized PST files by selecting the Split PST option.

Step 4- Navigate and select the folder and click the Export button to initiate the exporting process

Now, the exporting process will start. After it saves the export report, enter the name for your resultant report and click save. Open the location where you want to save the PST file and verify the items exported to PST. Finally, you can preview the PST file data in your Windows Outlook

Key Features 

The above-discussed professional software has a lot of noteworthy features that make it an ideal choice among users to create a PST file in Outlook for Mac, to understand this better, we have discussed some of them below.

  • The expert solution can export all the emails, contacts, calendars, notes, tasks, etc. into multiple file formats along with their attachments on their Mac OS.
  • Users can convert OLM files on their Mac devices into multiple file formats such as EML, PST, PDF, MBOX, HTML, CSV, etc according to their requirements.
  • It provides an option to scan the OLM files, gives multiple file-saving options, along with an option to export multiple OLM files in bulk saving a lot of time for users.
  • The tool supports the OLM files of Mac Outlook 2019, 2016, and 2011 versions and also preserves the email header, data integrity, file header, and folder hierarchy of the converted email data.


Migration to a different OS can create a lot of trouble, especially when we want to access our Outlook emails for Mac in Windows Outlook. This article will serve as a simplified way of switching from Mac to Windows Outlook. We discussed different approaches to create PST file on Mac for Outlook. The first method lacks in some crucial terms, as a result, we recommend using the professional method, the tool is simple and easy to use and no data is lost in the process.

Frequently Asked Questions

Q.1 How to create a PST file without Outlook?

Ans. To create a PST file without Outlook, users can take the help of the above-mentioned software recommended by experts with all data attributes accurately and securely.

Q.2 How do I create a PST file in Outlook for Mac?

Ans. First, open the Outlook application on your Mac device and click on the “File” menu in the top bar, after this select the “Export” option from the drop-down menu. Now, choose the items that you want to export and then select a location to save your exported files.

Q.3 Can I export selective data from Outlook on Mac?

Ans. Yes, Outlook allows users to export selective data, just go to the “File” menu, choose “Export >> Export Selected Items”, select the required files, and then click on the “Save” button.



By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.