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How to Export Lotus Notes Email to EML Messages – Proven Solutions

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On September 14th, 2022
Reading Time 5 Minutes Reading
Category Lotus Notes

Many users want to export Lotus Notes email to EML messages, MSG, MBOX, and PST because all these file formats are supported by numerous desktop-based email clients. Saving Lotus Notes emails is significant not only for the migration of data only but, for most businesses utilize it to create a backup.

Lotus Notes has changed hands twice. It became IBM Notes in 1995 and now is known as HCL Notes since HCL acquired this client-server email platform in 2019.

Before starting the article let’s see the real-life situation where a user looking for a solution to save Lotus Notes emails to EML & other file formats:

“Hey, I am using Lotus Notes for the last 5 years and I have important emails saved on my Lotus Notes. I want to execute Lotus Notes export email to EML operation. But there are more than thousand of messages to be exported in .eml. Now, I do not know what to do? Because manually it is possible to save 20 or even 50 emails one after another. However, when it’s more than a thousand messages, it’s quite a big task to do. So, anyone please suggest any effective solution.”

Jump to Section:

Save Lotus Notes Email Using The Manual Method

HCL Notes provides an in-built facility to save its emails to the computer. It is as follows:

  1. Run Notes application and Choose the Email Message you want to export.
  2. Click on the File >> Select Save As option.
  3. Select a suitable Folder and Click on the Save button.
  4. Once done, find the files at the chosen location.

This manual method saves Lotus Notes email as EML file. For other formats, please proceed to the next sections.

Export Lotus Notes Email to EML Messages in a Few Clicks

NSF Extractor Tool is the most searched tool on the internet for converting or saving Lotus Notes email in different file formats. This software export all NSF files into various file formats including the .eml format. In addition, there are no size limitations you can export NSF file in batches.

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With the help of this tool, you can save Lotus Notes email into various formats without any sort of data loss. Because the software retains the email message with all its attributes like Bcc, CC, Subject, Size, Date, image, and other multimedia items. Several additional features of this software are mentioned below.

  • Retain the Docklink of NSF emails after the export process.
  • This tool allows to search and save Notes file items within a subfolder.
  • It also maintains folder hierarchy during NSF to EML, MSG, MBOX conversion.
  • There is no file size limitation in this utility for Lotus Notes export email to EML operation.
  • This software support batch NSF file conversion as well as gives you an option of date filter.
  • This software is not limited to email migration, it also exports other mailbox data items like Contacts, Calendars too.

Step-by-Step Solution Available

Step-1. Launch the Tool & then Click on the Add File button.

Add Files

Step-2. Select the File Format for conversion >> Set EML format.

Select file format

Step-3. Select Filters & Adjust the Advanced Settings accordingly.

Select Date Filters

Step-4. Finally, Click on the Export button to export Lotus Notes email to EML messages.

Click export lotus notes email to .eml messages

What If PST File Format is Required?

Sometimes, users wish to switch from Lotus Notes to Outlook applications. In such a case, PST file format is required as the saving format. And the aforementioned method does not provide this particular functionality.

In such a case, a specialized program is needed. Just to confirm, there is indeed a free method to convert NSF to PST, but it deals with CSV format which is not a mailbox file. Hence, there are many limitations like losing email attributes, even complete body at times, which is quite drastic. Hence, experts recommend using professional software in such scenarios.

Here is the best-automated solution to open NSF files in Outlook & import them. You can easily convert and save your emails, contacts, journals, etc into PST file format. This software can export Lotus Notes email to EML messages while keeping the attachments like images, documents, etc completely intact.

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UI showing the interface of expert-recommended application:

ui of the export notes tool

The additional features of this software are listed below:

  • This software provides you the filter option like email filter and calendar filter option.
  • It is capable to convert encrypted emails.
  • This tool is capable to maintain the internet header, HTML formatting, and Docklinks of Lotus Notes emails.
  • Gives you an option to translate a canonical name into SMTP format.
  • The tool maintains the folder structure after conversion.

So, if you want to save Lotus Notes emails then, this converter tool is the best option.

Final Thoughts

As we said above, Lotus Notes is a very popular email client among business professionals but for some reason, they want to save their NSF email data into a different file format. But the question arises how to save Lotus Notes email as a file? Thus, go through this article and choose any software as per your file requirement and complete your task in an easy and effective way. We are very sure that users can easily export Lotus Notes email to EML messages in a smart manner with this utility.


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.