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How to Export Emails from Gmail to PDF Manually?

Nilesh Kumar | Modified: 2021-09-29T05:02:25+00:00|Email Tips | 4 Minutes Reading

Need to save multiple Gmail emails as PDF document files and looking for a solution to do it? Then here in this blog, you will find the step-by-step solution to export emails from Gmail to PDF format. 

When we talk about the best webmail service, Gmail comes first. All users, from businesses to beginners, use Google’s Gmail account to communicate from one place to another. It offers users numerous functions and manages their data. Gmail stores all mailbox data in the cloud. However, in some cases, users receive important emails and they want to convert Gmail emails to PDF in bulk.

Unluckily there is no direct option available in Gmail that can export all Gmail emails to PDF with attachments. Gmail allows users to save Gmail as PDF one by one. Before moving to the solution, let’s look at why users need to save their Gmail mailbox in PDF format.

Benefits of PDF (Portable Document Format)

  • PDF is a secure format that provides users with a password protection feature.
  • Easy to shareable over the internet due to the portable format.
  • PDF files easily accesses on almost all operating systems such as Windows, Linux, Mac OS X etc.
  • PDF files can be accessed on various devices such as laptops and mobile phones, tablets, desktops, etc.
  • No additional application is required to view or open the PDF files.

After you know the benefits of a PDF file and why a should user save multiple Gmail emails as PDF. Let us know how this task is done.

How to Export Emails from Gmail to PDF? – Stepwise Manual Method

Follow the below steps to convert Gmail emails to PDF document files manually:

Step 1. Login to your Gmail account from you want to save emails to PDF.

Login Google Account

Step 2. Open your emails one by one and click on the three vertical dots from the top right side.

Export Emails from Gmail to PDF

Step 3. Select the Print from the multiple option list.


Step 4. In the Destination section, select Save as PDF option and click the Save button.

Save Gmail Email as PDF

Step 5. Choose the desired location on your system to save Gmail in PDF format.

Save File

Limitations of Manual Approach: The manual steps described above are completely free and secure, but do not give you permission to save multiple Gmail emails as PDF at the same time. This method saves only one email in a PDF file at a time. If you want to bulk export emails from Gmail to PDF file, we recommend the second approach mentioned in the next section.

Read More: How to Migrate from Gmail to Office 365

Alternate Method to Export all Gmail Emails to PDF with Attachments

Use the Gmail Backup Tool to bulk convert Gmail emails to PDF files. This way can directly export multiple emails to PDF format without losing a single piece of information. It will save Gmail emails to PDF along with all attachments with exact formatting. Moreover, the software provides an option to convert selective email folders to PDF. This is a sophisticated application with no file size and data loss issues when performing this task. With this software, the generated PDF file is saved under the same name as the subject of an email.

Steps to save multiple Gmail emails as PDF document files are as follows;

Step 1. Launch the Gmail Backup tool and enter Gmail credentials.


Step 2. Select the PDF as a saving format to export emails from Gmail to PDF.

export Gmail emails to PDF

Step 3. Browse and select the location to save the resultant PDF file.

browse location to save resultant Pdf file

Step 4. Apply filter and click on the Start button.

filters emails

Exporting all emails to PDF process is running. Once it is complete, you can view the PDF file from the selected destination on your system.

Why Choose Alternate Gmail to PDF Export Solution?

  • Easy to use for all novice without any guidance
  • Export all Gmail Emails to PDF with Attachments files.
  • Supports to backup Gmail emails to PDF, PST, MBOX, etc.
  • Option to select required email folders for saving in PDF file.
  • Ability to convert specific periods of emails via Date filtering option.
  • Delete after download facility to remove downloaded emails from the Gmail account server.
  • Option of Incremental Backup to export Gmail emails which are not been exported previously.
  • Compatible with Windows 10, Windows 8.1, Windows 8, Windows 7, and other versions.

Final Verdict

Saving Gmail email as PDF format is easy, but when it comes to bulk export emails from Gmail to PDF there is no manual process is available. Gmail allows users to export one email to PDF at a single time. To get rid of this problem, here we discussed the best Gmail email backup too which enables you to save multiple Gmail as PDF format along with all inserted attachments. Try the demo version of the tool to convert Gmail emails to PDF and get several benefits.