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How to Use Google Takeout to Download Your Data?

google takeout
Nilesh Kumar | Published: 2022-03-16T13:19:12+05:30|Email Tips | 5 Minutes Reading

Here, we will tell you the complete instructions to follow for using Google Takeout. With this, you will be able to download your data from Google products like Gmail, contacts, calendars, drive, photos, maps, etc. Along with it, we will also answer several queries regarding the Takeout service.

The actual contents of this write-up are:

Let us start with the introduction first.

What is Google Takeout?

Google Takeout or Google Takeaway is a service by Google, created on June 28, 2011, to help users download their data from Google products. The data is exported in a downloadable archive file (ZIP or TGZ) that contains different files representing the selected Google products.

As of 16 March 2022, Google takeout allows to download the data from the following 44 services:

  1. Access log activity
  2. Android Device Configuration Service
  3. Arts & Culture
  4. Blogger
  5. Calendar
  6. Chrome
  7. Classroom
  8. Contacts
  9. Crisis User Reports
  10. Data Shared for Research
  11. Drive
  12. Fit
  13. Google Account
  14. Google Business Profile
  15. Google Cloud Search
  16. Google Help Communities
  17. Google Pay
  18. Google Play Books
  19. Google Play Games Services
  20. Google Play Movies & TV
  21. Google Play Store
  22. Google Shopping
  23. Google Translator Toolkit
  24. Google Workspace Marketplace
  25. Gmail Emails
  26. Groups
  27. Hangouts
  28. Home App
  29. Keep
  30. Location History
  31. Maps
  32. Maps (your places)
  33. My Activity
  34. News
  35. Pinpoint
  36. Profile
  37. Purchases & Reservations
  38. Question Hub
  39. Reminders
  40. Saved
  41. Search contributions
  42. Street View
  43. Tasks
  44. YouTube and YouTube Music

The user has the option to either export data from all the services or simply select and download data from chosen products only. Afterward, Takeout will process the selected services and create a compressed archive file with all the requested data. The user can then download this archive and open Google takeout files containing the underlying data, as required.

How do I use Google Takeout?

Here you will learn how Google Takeout works. The step by step instructions to use Google Takeout is:

  1. Copy and paste this link (https://www.google.com/takeout) on your web browser to open the Takeout page.
  2. Log in to the Google account you want to use Takeout on.
  3. Now, the Takeout page will open containing a list of services to select and deselect.
  4. Choose the products from which you want to download the data under the Select data to include
    select data to include in takeout
  5. Scroll down to the bottom of this tab and click the Next step
    go to the next step
  6. Now, select the various settings to control the Takeout export:
    1. Delivery method
    2. Frequency
    3. File type & size

    choose delivery method, frequency and file type

  7. Set the delivery method to email, drive, dropbox, one drive, or box. We will be using the Send download link via email as it sends the downloadable archive link directly to your Gmail mailbox. While the other options let Google upload the data directly to the selected storage service.
    select delivery method
  8. Frequency allows users to notify Google if they want to export data automatically every 2 months for 1 year or simply export right now.
    select frequency of google takeout
  9. File type & size allows users to set the archive format between ZIP and TGZ format. It also lets you select to indicate the maximum file size for the archive after which it will split into other archive files if the size of the archive exceeds the selected size value.
    select file type and size
  10. Finally, click the Create export button to start the Google takeout process.
  11. Wait for the process to complete.
    wait for the export to complete
  12. You will receive an email indicating that your archive is ready to download. Open this mail.
  13. Click Download your files to download the Google Takeout archive file on your computer.
    download your files from email
  14. Extract this archive to view all the underlying data files containing data from Google Products.

That’s it! All your data is successfully exported and downloaded to your computer.

An Alternative to Download Mailbox Items: Users can opt for professional backup solutions as alternative methods. It allows you to backup Gmail emails, contacts, calendars in multiple file formats.

Can you undo Google takeout?

You can cancel the export process by clicking on the Cancel Export button on the Google Takeout page. But, if the archive is already created, then there is no way to undo the process. Simply, proceed to request another download with Google Takeout if you missed something previously.

You may want to know how to transfer emails from Google Takeout to a new Google account, if required.

How long does it take for Google Takeout?

It takes a short time (as low as a few minutes) if the requested data is small and it takes a long time (as high as several days) if the requested data is large. So, the total time to get the archive actually depends on the size of the data you are requesting from Google.

Google Takeout for Google Workspace/G Suite

An administrator can turn the Google Takeout service On or Off depending on the organization’s needs. If it is turned Off then the domain users will be unable to download the data from their account.

Control Google Takeout Service for Users:

  1. Open the Google Admin console.
  2. Go to Apps, then Additional Google services.
  3. Click on Google Takeout
  4. Select the Service Status.
  5. Now, choose either On for everyone or Off for everyone to turn Google Takeout on or off respectively.
  6. Click on Save.

If you wish to make a copy of the Google Workspace mailbox items, you can try the Google Workspace backup solutions.

FAQs

Q. Does using Google Takeout delete data from the server?

No, downloading data via Google Takeout only provides you with a copy of the data. It does not delete anything from the server.

Q. Where do Google takeout downloads go?

By default, the Google Takeout archive goes to the Download folder on your computer. If you selected the delivery method to add the files to your Drive, Dropbox, One Drive, or Box, then the files will be present there only. You will get an email to notify you in this case.