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G Suite to Outlook Migration to Import G Suite Email to Outlook – DIY Solution


Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 17th, 2024
Reading Time 5 Minutes Reading
Category Cloud, G Suite, MS Outlook

Summary: If you are looking for a sophisticated way to perform G Suite to Outlook migration, then this guide is for you. In this article, we have discussed the step-by-step way, using which you can easily import Google Workspace email to Outlook.  

MS Outlook is the most preferred email client. Many organizations, use Outlook as the default email client. Compared to it, G Suite is a cloud suite that provides apps to access documents and emails online. Hence, in this post, we will discuss transferring G Suite to Outlook. But before we start, let’s discuss G Suite and MS Outlook first.

Introduction to Google Workspace or G Suite

It is an integrated suite of cloud and productivity apps powered by Google AI. G Suite is now rebranded as Google Workspace. It includes apps such as Gmail, Docs, Drive, Calendar, and more. Our focus of the article will be mainly on email migration with a hint of contacts and calendars. G Suite has additional administrative tools advanced settings, and multiple enterprise features. You cannot access the services offline.

Introduction to Microsoft Outlook

MS Outlook is a personal information manager as well as an email client. It is a desktop-based application that stores the data on the local computer. Outlook uses PST/OST files to store emails, contacts, calendars, etc. It can be perfectly integrated with the Exchange server. You can access all the data with or without the internet.

How to Import G Suite Email to Outlook?

You can use the following methods to learn about G Suite to Outlook Migration. The first method is divided into 3 sections while the second method uses a professional tool.

G Suite Microsoft to Outlook Migration using IMAP

For this method, you need to fulfill some prerequisites and configure the account with Outlook. Follow the below-mentioned steps:

Stage 1. Allow Less Secure Apps Access

Google considers Outlook to be a less secure app. So in many cases, you may not be able to add G Suite to Outlook without allowing this setting.

Step 1. Go to myaccount.google.com/lesssecureapps

Step 2. Sign in with your credentials

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Step 3. Turn Allow less secure apps on.

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Stage 2. Configure G Suite to Outlook

Step 1. Run MS Outlook on your PC.

google apps migration for pst

Step 2. Click on the File menu.

g suite data migration pst

Step 3. Click on Account Settings and again hit the Account Settings option.

google apps migration pst

Step 4. Now, click on New.

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Step 5. Enter the name, G Suite email ID, and password for your account, and click Next.

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Step 6. Once the credentials are validated, click on Finish.

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Step 7. Finally, close the Account Settings window.

adding g suite email to outlook

Step 8. Access the G Suite account from the left panel and read all the emails.

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Step 9. Congratulations, you successfully migrated G Suite to Outlook.

Note: This process is useful for the synchronization of emails between G Suite and Outlook. It is a time-consuming process. You can use professional software as the better alternative to get G Suite emails as PST files and/or migrate data from multiple Google G-Suite user accounts at once.

G Suite to Outlook Migration using Professional Software

Email migration is a difficult scenario. To make it easier, you can use the professional G Suite Backup tool. It is one of the best tools to add G Suite email to Outlook PST format. These PST files are easily accessible in MS Outlook 2021, 2019, 2016, 2013, 2010, 2007 & 2003. As far as Outlook 365 is concerned, you can take a look at the solutions to migrate G Suite to Office 365 step by step.

Free Download Purchase Now

Anyhow, the tool migrates emails, contacts, and calendars from G Suite to Outlook without any hassle.

Step 1. Run the tool on your Windows system, then choose G Suite and Outlook as the source and destination.

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Step 2. Simply enter the admin email ID and other info that can be obtained when completing pre-requisites.

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Step 3. Select the destination location to save the converted files.

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Step 4. You can choose to migrate a single G Suite account to Outlook or multiple G Suite users to Outlook. Simply select the method to fetch the user accounts for conversion.

import gsuite email to outlook

Step 5. Once the users are validated, click the Start button to start the process.

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Step 6. Once the process completes and you have the PST file, open MS Outlook.

Step 7. Go to File > Open & Export > Import Export.

add g suite to outlook

Step 8. Proceed to Import data from a file > Outlook data file and finish the process.

Step 9. Congratulations, your G Suite data is converted to PST and then, migrated to Outlook.

The software is also available as demo software for G Suite to Outlook migration. The free demo version allows users to migrate 2 accounts’ data to Outlook PST. For full features, you will need to purchase the license key.

Also Read: Google Vault Export to PST File Format Without Any Hassles

Last Words

In this blog, we have discussed G Suite to Outlook migration using manual methods or professional tools. But, when you perform the manual method you have to follow every step very carefully. Because the manual method requires technical knowledge and is not able to migrate several users’ accounts. But if you use a reliable solution, users can import G Suite email to Outlook without any file size limitations.

Frequently Asked Questions

Is there any other method to add G Suite email to Outlook?

Yes, if you use Google Vault, then you can export the data in PST files from it. Thus, importing the file afterward in Outlook. But it won’t provide data in an ordered fashion.

Can I perform the G Suite to Outlook 2019 migration with this software?

Yes, once the emails are converted into PST files, you can open the resultant files in any version of Outlook like 2021, 2019, 2016, 2013, etc.