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Use GWSMO to Sync Google Workspace with Microsoft Outlook

sync google workspace with outlook

Nilesh Kumar | Modified: August 17, 2022 | Google Workspace | 5 Minutes Reading

Why settle for less when you can enjoy the benefit of both Google Workspace and Microsoft Outlook?

Google has always thought about its users. No doubt about that. This is why they come up with one or the other feature to make the job of its users feel like a breeze.

There are two situations that a user faces when in the middle of two platforms. It is either enjoying the benefits of both programs simultaneously or migrating from one to the other.

So, if an organization has decided to make Google Workspace part of its daily work along with Outlook, then the best way is to sync both the platforms and use them together.

This requirement of the user pushed Google to launch the Google Workspace Sync for Microsoft Outlook (GWSMO). It is a plugin that synchronizes your data between the Google Account your recently created and Outlook.

Which Google Workspace data gets synchronized with Outlook?

The main question of users while using this feature is which of their data gets synchronized.

All their data ranging from emails, calendar events, contact, tasks, and notes are synchronized regularly from Google Workspace to Outlook.

Before starting, make sure you understand these points:

  1. You need to sign in to your Google Account and accept Google’s Terms and Conditions.
  2. Set your default profile in Outlook.
  3. Make it a point to not let Outlook run in your system before you install GWSMO.
  4. Install GWSMO on the computer where Outlook is used.

What are the System requirements to follow?

There are certain system requirements that a user needs to meet before moving forward with the installation and setup.

Google advises its users to update to the latest patches for their Microsoft Windows version.

  • Operating System Requirements
  1. Windows Vista (32 and 64 bit)
  2. Windows 7 (32 and 64 bit)
  3. Windows 8 (32 and 64 bit)
  4. Windows 10 (32 and 64 bit)

Note: Microsoft doesn’t support Windows Vista anymore.

  • Outlook Requirements
  1. Outlook 2003 SP or 2007 SP2 (or SP1 with hotfix)
  2. Outlook 2010 (32 and 64 bit)
  3. Outlook 2013 (32 and 64 bit)
  4. Outlook 2016 (32 and 64 bit)
  5. Outlook 2019 (32 and 64 bit)

Note: Microsoft doesn’t support Outlook 2003 and 2007 now. Thus, users must upgrade to a version that Microsoft supports.

Unsupported operating systems

  • macOS

GWSMO doesn’t work for Microsoft Outlook because it doesn’t support its messaging application- MAPI ( Messaging Application Programming Interface). This is an important application to communicate with Outlook.

  • Windows XP Windows Server 2003

Microsoft no longer supports these versions. Support for them in our data migration and sync products stopped on December 31, 2018.

Unsupported Outlook versions

  • Outlook for Microsoft Exchange Online (Office 365)
  • Windows 10 ARM-based PCs—32 (ARM32) and 64 bit (ARM64)

Stepwise procedure to sync Google Workspace with Outlook?

Setup is done by the administrator

Before you begin, your administrator needs to do some setup. After that, you can install the product on your computer and start to sync your data.

In the Google Admin console:

  • Go to Apps, and then click on the Google Workspace option.
  • Calendar, Directory, Drive and Docs, and Gmail should have a Service Status of ON for everyone.
  • Next, on the Google Admin Security page, you need to select “Enable API access”.

Download GWSMO and Perform the Steps

After you are done with the above steps, go ahead and perform the following steps:

Step 1: Go to the Google Workspace Sync for Microsoft Outlook (GWSMO) download page (https://tools.google.com/dlpage/gssmo/)

Step 2: Now, click on the Download GWSMO option.

download gwsmo

Step 3: After performing the above function, the GWSMO setup will get saved on your system.

setup downloaded

Step 4: After you run this setup, a pop-up “Do you want to allow this app to make changes to your device?” will appear on your screen. Click on the Yes button.

allow setup installation

Step 5: Finally, after meeting all the requirements, GWSMO starts downloading on your system.

Step 6: Click on the ‘Close’ button and proceed.

install complete for google workspace sync for microsoft outlook

Step 7: Enter your Google workspace credentials and hit the continue button.

download gwsmo tool


Step 8: In the ‘Continue to G Suite Sync for Microsoft Outlook’, hit the Next button.

continue to gwsmo


Step 9: Enter the password to your Google account and click on the Next button.

enter google workspace password


Step 10: After that, an image will appear on your screen, informing you about the different applications of Google that require access to Microsoft Outlook.

allow access


Step 11: Click on the Allow option to give access.

Step 12: Now, authorization has been granted to Google and you can move forward with the process.

authentication complete

Step 13: Keep all the options unchecked and click on the Create Profile option to create a profile of Google Workspace in Microsoft Outlook.

set up google workspace profile


Step 14: Your Google Workspace Sync setup is now complete and you can access Microsoft Outlook by clicking on the Start Microsoft Outlook button.

sync setup complete


Step 15: Choose the Google Workspace profile from the drop-down menu and click on the OK button.

choose workspace profile

Step 16: You can view the Google Workspace with Microsoft Outlook synchronization status on your screen.

let google workspace data sync with outlook

Once the process completes, you will have all your synced data in Outlook.

Is GWSMO free from troubles?

Unlike Ronaldo’s perfect hat-trick, GWSMO can make you face certain problems. For this, you need to perform certain troubleshooting steps.

Is Google Workspace Sync for Microsoft Outlook worth all the effort?

For users who don’t want to pick between Google workspace and Microsoft Outlook, Google furnishes them with an amazing feature- GWSMO. It syncs both accounts and allows the user to use both of them together.

But, what if after performing so many steps, the syncing process shows other problems like sync errors leading to corruption in Outlook’s PST files?

So, instead of syncing, some users choose to export their data to Outlook.

Google Workspace to Outlook – What if You Want to Migrate Data?

Choosing a professional Google Workspace backup tool is the best option to migrate Google Workspace to Outlook.

Free Download Purchase Now

Google Workspace to Microsoft Outlook Steps:

  1. Run software and choose “G Suite
  2. Select “Category” of data
  3. Enter Google Workspace creds and choose destination path.
  4. Fetch user list and migrate Google Workspace to Outlook PST.
  5. Import PST into Outlook