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Efficient Way to Extract Emails from Outlook OST File

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On April 26th, 2022
Reading Time 4 Minutes Reading

All in all, Outlook saves its mails and data in two files extensions PST and OST individually. PST is an individual personal storage table and OST is an offline storage table.

OST file is utilized to keep a duplicate of your mailbox things like messages, contacts, schedules, tasks, notes, journals, etc. Unfortunately, there are circumstances when clients need to extract emails from the OST file. So now the question is how to extract emails from the OST file?

To do as such, I have referenced below some specific methods that will help you in extracting the emails from the OST file. Before proceeding to the solution part let us discuss the user’s Query asked on the forum site.

“Please Help, I have an OST file from which I want to extract my important official emails. I don’t know the procedure to get mails from OST files. Is there have any solution to perform this task. If yes, please recommend it. Thanks!

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Manual  Ways to Extract Emails from Outlook OST File

There are three strategies with which you can without much of a stretch extract emails from the OST files.

Strategy 01: Using Export Feature

  1. Execute MS Outlook.
  2. Go to ‘File’ and click on the “Export to a File” button.
  3. Then, select “Personal File Folder (PST)”
  4. Here simply select the data put away in your PST file.
  5. Presently, peruse the location where you need your emails to be exported and click ‘Finish’.

Note: This procedure works just when you are associated with the Exchange server.

Strategy 02: Archive Feature

  1. Start MS Outlook in your framework
  2. Go to File – Archive
  3. Presently select the emails from the mailbox that you need to export.
  4. Select the area where you need to save the emails.
  5. Also, following several minutes, the archiving will get over.

Note: The procedure won’t permit you to extract contacts.

Strategy 03: Drag and Drop

  1. Start MS Outlook in your framework
  2. Make another PST File.
  3. Simplified your file and drag emails to the new PST file individually

Note: Importing sent things, contacts, schedules is preposterous with this method

Strategy 04: By using Automated Solution

I have to disclose to you one more thing!

You may have even seen that each manual strategy that I have referenced above has a few impediments. And, it would not be right, on the off chance that we put manual procedures in the “Great but Not Effective” classification

Expert Solution to Extract Emails From Outlook OST File

Now, one of the most effective methods is to extract emails from the OST file by using Emaildoctor OST to PST Extractor.

This software can easily convert all the emails with attachments. The User interface is likewise straightforward and uses, so even a non-technical person can easily convert OST files to PST. By using this software the user can easily extract contacts, emails, calendars, and other mailbox data items from OST files. After saving the data in Outlook compatible PST file format. The user can easily import the PST file in the Outlook application.

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Steps to Follow to Extract Emails from Outlook OST files

  1. Install the Software On your Machine and Click on Add file.

2. Choose the OST file from your system.

3. Select the  Scan mode from Quick and Advanced Scan.

4. Now view Outlook OST file emails, Contacts, Calendars, etc.

5. Click on Export and select the PST file format to Extract OST file emails.

Also Read: The user can also read this blog to know how to recover data for MS Exchange OST files.


In this blog, we have talked about how you can extract emails from Outlook OST files with the assistance of manual methods. Additionally, we have likewise talked about a powerful method to get emails from OST files by using automated solutions. 

Note: Check out the OST to Outlook import process with complete data.


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.