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Know How to Migrate Google Vault to Office 365 Efficiently

migrate Google Vault to Office 365

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 17th, 2024
Reading Time 6 Minutes Reading
Category Office 365

Summary: If you get frustrated by searching for how to migrate Google Vault to Office 365, your search ends here. Here you will find the complete solution for Google Vault to Office 365 migration using two methods.

Google Workspace provides different apps due to which huge amounts of data are generated regularly. To archive that data the Google Vault came into the picture. Google Vault is used to store the archive data which is no longer required. But, Office 365 is the most popular among organizations because of its well-versed apps which make collaboration easier.

Due to this, most of the queries are generated for Google Vault to O365 migration. But, before finding the solutions to move data from Google Vault into Office 365, let’s deep dive into the benefits of switching to Office 365 from Google Vault.

Table of Contents

Benefits of Google Vault to Microsoft 365 Migration

There are several benefits of using Office 365 instead of Google Vault. Let’s find some major reasons.

  • Microsoft 365 is easy to integrate with third-party applications to enhance flexibility and customizations.
  • Office 365 provides robust security because of multi-factor authentication, and encryption.
  • The licensing cost of Office 365 is more affordable than Google Vault.
  • It is a unified solution to manage all the data in one place which reduces the overhead of the administrators.
  • Office 365 has a simple user interface similar to the other Office 365 apps for smooth transition.

How to Migrate Google Vault to Office 365?

To convert Google Vault data to O365. There are two methods one is performed with the help of eDiscovery. The next one is performed with the help of an automated tool. Let’s discuss each one in detail so that you can choose between them accordingly.

Google Vault to Microsoft 365 Using eDiscovery

This method requires two steps firstly to export Google Vault to PST or MBOX file format. After that, migrate Google Vault files to Office 365.

Step 1: Export Google Vault Data

Step 1. Log in to your Gmail account and visit the https://ediscovery.google.com/.
Step 2. Now in the Google Vault hit on the Create button.
Step 3. In the Create New Matter section, assign the name and description to the matter and hit the Create New Matter button.
Step 4. Now in the newly opened details, create Hold by completing the required details.
Step 5. Click on the Search options and select

  • Mail, All Data, Specific Accounts.
  • Enter the email address to which you want to export the data.
  • Fill the Sent date to specify the data.
  • Tick the checkbox of Exclude drafts.

Step 6. Click on the Export button enter the name of Export and choose the file format either it is PST or MBOX.
Step 7. Finally, click on the Start Export button.

Note: – A warning is also generated which specifies that you should download the exported data within 15 days of starting the process.

Step 8. Now, after completion of the exporting process hit on the Download to save the resulting file.

Now this is the first step of the manual process for Google Vault to Office 365 migration. Here the question arises, what is next? Because it generates the resulting file either in PST or MBOX. Don’t worry explore the next step to complete the migration.

Step 2: Import Google Vault MBOX/PST File to the Office 365

Now there are two different situations to move further. It depends on the chosen file format to download the Google Vault data. Let’s explore both in detail.

Situation #1. Import Google Vault Generated PST to Office 365 – If you have chosen the PST file while saving the Google Vault data. Then you can use the Office 365 Importer tool to import PST to Office 365 account to migrate Google Vault to Office 365 successfully. By using this tool, the complete process becomes easier. It is full-fledged with modern features. Your complete Google Vault data is safe and secure in the whole process. This tool also maintained the complete folder hierarchy after the process. You can also explore all the executed steps by the generated report.

Situation #2. Migrate MBOX to Office 365 – If you have chosen the MBOX file as the file format while downloading the Google Vault data. You can go with the MBOX to Office 365 migrator to import MBOX to Office 365 efficiently in order to complete the process of Google Vault to Microsoft 365 migration. This tool is proficient in importing multiple MBOX files as well. This is also operated by the non-admin credentials. It manages the original MBOX folder hierarchy. You do not need to worry about the tool compatibility. It is compatible with the Windows 7 and above versions.

Now the manual method is over. You can easily estimate how time-consuming the manual method is. It is a lengthy process and requires so much technical expertise. The data can be lost or the results will not come as per the expectations.

You can only execute the first step manually but in the next step, you have to use the automated tool to complete the process of migrating Google Vault to Office 365. Now, deep dive into the alternate method to avoid so much overhead.

Google Vault to Microsoft 365 Migration Using Automated Tool

Now, it’s time to explore the automated tool that can perform the migration of Google Vault to Office 365 in one go. The Google Vault to Office 365 migration tool is that which makes the process simpler and more efficient. The admins also prefer this tool for migrating Google Vault data to the destination Microsoft 365 account. It has some advanced features that make the migration fluent and these are.

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  • There is a smart Date Filter for the selection of data.
  • Provides option for Retry failed items and Re-run the whole migration.
  • Generates reports after the process ends.
  • Maintains consistency of data after migration.
  • Option to set account-based priority.

Google Vault to Office 365 Migration Step-By-Step

Step 1. Download and select Google Vault as Source and Office 365 as the destination.


Step 2. Tick the checkbox of Email apply the date filter and hit Next.

workload screen

Step 3. Complete the source details such as Admin Email, Service Account, and Certificate file. Validate all the details and hit on Next.

Source screen

Step 4. In the Destination tab, enter the Admin Email and Application ID. Validate them and click on Next.


Step 5. Now, load the users into the tool using Fetch Users, Import Users, and Download template options.

Office 365 as destination

Step 6. After validating all of the users click on the Start Migration button.

Begin Migration

Concluded Words

Because of the distinct benefits of Office 365, sometimes you need to migrate Google Vault to Office 365. Therefore through this write-up, we have explained the two methods for migration. The manual method has some limitations that’s why admins do not recommend it. The automated tool is advised for successful migration.