How to Merge Contacts Folders in Outlook 2019, 2016, 2016, 2013, 2010 Manually

Admin | Modified: 2020-02-01T09:58:34+00:00 | Outlook Tips

Microsoft Outlook is used in many companies and at home as an email client for the communication and management of tasks. Outlook gives users the ability to create multiple accounts, calendar, and contact folders. Because of the large number of contact folders in Outlook, users now want to merge them into one to make access and management easier. To simplify this task for users, we are here with the best free solution to merge contacts folders in Outlook 2019, 2016, 2013, 2010, and 2007. Before we move on to the process, we first read the user query.

Merge Contacts Folders in Outlook

User Query- How Do I Combine Outlook Contact Folders?

I use Outlook 2013 for my emails and my contact folders have been imported from my Gmail account into Outlook 2013. All my contacts are in a number of contact folders. I would like to merge Outlook contacts folders into a single contact folder. I am not an IT person. Please answer in terms that a layman can clearly understand. Thanks!

After reading the above user query it is clear what exactly the topic of our blog today is. The following section provides step-by-step instructions on how to combine Outlook contacts folders into a single folder.

Quick & Secure Tip: If you want an error-free solution to merge two or multiple Outlook contacts folders into a single one, you need to try Merge PST File Tool. With this software, you can effortlessly combine contacts folders in Outlook 2019, 2016, 2013, 2010 and other versions with complete accuracy.

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Free Manual Trick to Merge Contacts Folders in Outlook

The manual method has 5 steps that will help to join Outlook contacts folders into a single one. Follow all the steps properly to solve the problem.

Step 1: Create a New Contacts Folder

  • Run Outlook application and in the Outlook Contacts, right-click on Contacts Folder and select New Folder option.
Create New Contacts Folder
  • Give a name to this new folder. For example, Merge Contacts.

Step 2: Move Outlook Contacts to New Folder

  • Go to the current contacts folder, press CTRL+A key to select all contacts and then press CTRL+SHIFT+V to move the contacts into the newly created folder (Merge Contacts).
Move Outlook Contacts

Note: If you are not very familiar with these shortcuts, you can simply right-click on the selected contacts and choose Move from the shortcut menu.

Step 3: Export Contacts to CSV File

Now, we need to export Outlook contacts to a .csv file to merge contacts folders in Outlook. Follow the below-listed steps:

  • In Outlook, go to the File tab and click Open & Export >> Import/Export
Export Contacts to CSV File
  • Select “Export to a file” option and hit the Next button
Export to a file
  • Choose the “Comma Separated Values” and again press Next
Comma Separated Values
  • Select the Newly Created Folder (Merge Contacts) and click Next
Select the Folder
  • Click on the Browse button and choose the name and location for the exported file
Save Contacts
  • In the end, click the Finish button.

Step 4: Import Contacts From CSV File to Default Contacts Folder

  • Click the File tab >> Open & Export >> Import/Export
  • Choose the “Import from another program or file” option and click Next
Import Outlook Contacts
  • Select “Comma Separated Values” and press Next button
Import Contacts from CSV
  • Browse to the exported .csv file and check the “Do not import duplicate items” box. It allows you to merge contacts folders in Outlook without duplicates.
Merge Contacts Folders in Outlook
  • Select your main Contacts folder which is currently empty to import the contacts.
 Select Contacts Folder
  • Click the Finish button.

Step 5. Merge Newly Created Contacts Folder with the Original Folder

  • Open the Newly Created Folder (Merge Contacts)
  • Press CTRL+A to select all the contacts. Then press CTRL+SHIFT+V and choose to move the contacts to your main Contacts folder.
  • If one of the duplicate contacts is detected, Outlook displays a message that states what to do.
  • Choose any of the options such as:
    • Update: Choose the Update option if these are duplicate contacts and you want to merge them.
    • Add New Contact: Select this option if in case the contacts are different.
    • Update All: Choose the following option to quickly update all the duplicate contacts.
    • Skip: Select this option for later review. It does not move any contacts.
Merge Outlook Contacts Folders

Related Blog: How to merge and remove duplicate emails in Outlook

Alternate Solution to Merge Contacts Folders in Outlook

If you feel that the manual process described above is quite lengthy and you don’t have enough time to execute the whole process, then you can go with the Merge PST File tool. This is an automated solution that offers a quick way to merge Outlook contacts folders without duplicates. This tool also has the Remove Duplicates option that lets you merge Outlook folders without duplicates.

This application is compatible with all versions of Outlook, including 2019, 2016, 2013, 2010, 2007, etc., and also works with Windows 10, 8.1, 8, 7, and other versions. With this tool, you can also merge multiple PST files into one file without losing the original data formatting. It is a 100% secure utility to accomplish this task.

Steps to Combine Outlook Contacts Folders Using Merge PST Tool

Step 1. Download and Launch the software after select the PST files or folder which having contacts


Step 2. Select the option “Merge” to proceed.

Merge Contacts Folders in Outlook

Step 3. Merge Outlook Contacts to New PST, Existing PST or Existing Profile as per your choice.

Merge Outlook Contacts

Step 4. Check the “Skip Duplicate Items” box to merge contacts folders in Outlook without duplicates.

Skip Duplicate Items

Step 5. In the Remove Duplicate Option, choose the required contacts fields like Full Name, Email ID, Mobile Number, etc. Click the Save button.

Remove Duplicate Outlook Contacts Folders

Step 6. Click the Next button to finalize the process.

Remove and Merge Contacts Folders in Outlook


The question of how to combine Outlook Contacts folder into a single folder is now clear after reading the above blog. Here we have mentioned the step-by-step free manual method that is helpful in performing this task. If you feel that manual execution is time-consuming and has difficulty running the process, you can easily use the alternate solution. This will help you to quickly merge contacts folders in Outlook 2019, 2016, 2013, 2010 without duplication.