Microsoft Outlook is used in many companies and at home as an email client for the communication and management of tasks. Outlook gives users the ability to create multiple accounts, calendar, and contact folders. Because of the large number of contact folders in Outlook, users now want to merge them into one to make access and management easier. To simplify this task for users, we are here with the best free solution to merge contacts folders in Outlook 2019, 2016, 2013, 2010, and 2007. Before we move on to the process, we first read the user query.
Query- How Do I Combine Outlook Contact Folders?
I use Outlook 2013 for my emails and my contact folders have been imported from my Gmail account into Outlook 2013. All my contacts are in a number of contact folders. I would like to merge Outlook contacts folders into a single contact folder. I am not an IT person. Please answer in terms that a layman can clearly understand. Thanks!
After reading the above user query it is clear what exactly the topic of our blog today is. The following section provides step-by-step instructions on how to combine Outlook contacts folders into a single folder.
Quick & Secure Tip: If you want an error-free solution to merge two or multiple Outlook contacts folders into a single one, you need to try Merge PST File Tool. With this software, you can effortlessly combine contacts folders in Outlook 2019, 2016, 2013, 2010 and other versions with complete accuracy.
Free Manual Trick to Merge Contacts Folders in Outlook
The manual method has 5 steps that will help to join Outlook contacts folders into a single one. Follow all the steps properly to solve the problem.
Step 1: Create a New
Run Outlook application and in the Outlook Contacts, right-click on Contacts Folder and select New Folder option.
Give a name to this new folder. For example, Merge Contacts.
2: Move Outlook Contacts to New Folder
Go to the current contacts folder, press CTRL+A key to select all contacts and then press CTRL+SHIFT+V to move the contacts into the newly created folder (Merge Contacts).
Note: If you are not very familiar with these shortcuts, you can simply right-click on the selected contacts and choose Move from the shortcut menu.
3: Export Contacts to .CSV File
Now, we need to export Outlook contacts to a .csv file to merge contacts folders in Outlook. Follow the below-listed steps:
In Outlook, go to the File tab and click Open & Export >> Import/Export
Select “Export to a file” option and hit the Next button
Choose the “Comma Separated Values” and again press Next
Select the Newly Created Folder (Merge Contacts) and click Next
Click on the Browse button and choose the name and location for the exported file
In the end, click the Finish button.
4: Import Contacts From CSV File to Default Contacts Folder
Click the File tab >> Open & Export >> Import/Export
Choose the “Import from another program or file” option and click Next
Select “Comma Separated Values” and press Next button
Browse to the exported .csv file and check the “Do not import duplicate items” box. It allows you to merge contacts folders in Outlook without duplicates.
Select your main Contacts folder which is currently empty to import the contacts.
Click the Finish button.
Step 5. Merge Newly Created Contacts Folder with the Original Folder
Open the Newly Created Folder (Merge Contacts)
Press CTRL+A to select all the contacts. Then press CTRL+SHIFT+V and choose to move the contacts to your main Contacts folder.
If one of the duplicate contacts is detected, Outlook displays a message that states what to do.
Choose any of the options such as:
Update: Choose the Update option if these are duplicate contacts and you want to merge them.
Add New Contact: Select this option if in case the contacts are different.
Update All: Choose the following option to quickly update all the duplicate contacts.
Skip: Select this option for later review. It does not move any contacts.
Solution to Merge Contacts Folders in Outlook
If you feel that the manual process described above is quite lengthy and you don’t have enough time to execute the whole process, then you need to opt for the Merge PST File tool. This is an automated solution that offers a quick way to combine Outlook Contacts Folders without duplicates. It gives users three different options like Join PST files, Merge Outlook PST files and Merge Contacts. This tool also has the Remove Duplicates option that lets you join Outlook contact folders without duplicates.
software application is compatible with all versions of Outlook,
including 2019, 2016, 2013, 2010, 2007, etc., and also works with
Windows 10, 8.1, 8, 7, and other versions. With this tool, you can
also merge multiple PST files into one file without losing the
original data formatting. It is a 100% secure utility to accomplish
Steps to Combine Outlook Contacts Folders Using Merge PST Tool
Step 1. Download and Launch the software after select the PST files or folder which having contacts
Step 2. Select the option “Merge Contacts” to proceed.
Step 3. Check the “Remove Duplicates” box to merge contacts folders in Outlook without duplicates.
Step 4. Choose the required contacts fields like First Name, Last Name, Email ID, etc., and click Apply button.
Step 5.Browse to save merged contacts at the desired location and click the Merge PST Files button to finalize the process.
the question of how to combine Outlook Contacts folder into a single
folder is clear after reading the above blog. Here we have mentioned
the step-by-step free manual method that is helpful in performing
this task. If you feel that manual execution is time-consuming and
has difficulty running the process, you can easily use the alternate
solution. This will help you to quickly merge contacts folders in
Outlook 2019, 2016, 2013, 2010 without duplication.