How to Merge Contacts Folders in Outlook 2019, 2016, 2016, 2013, 2010 Manually

Admin | Modified: 2020-04-08T12:09:11+00:00 | Outlook Tips

Microsoft Outlook is used in many companies and at home as an email client for the communication and management of tasks. Outlook gives users the ability to create multiple accounts, calendar, and contact folders. Due to the large number of contact folders in Outlook, users want to combine them into one to make access and management easier. To simplify this task for users, we are here with the best free solution to merge contacts folders in Outlook 2019, 2016, 2013, 2010, and 2007.

Merge Contacts Folders in Outlook

User Query- How Do I Combine Outlook Contacts Folders?

I use Outlook 2013 for my emails and my contact folders have been imported from my Gmail account into Outlook 2013. All my contacts are in a number of contact folders. I would like to merge Outlook contacts folders into a single contact folder. I am not an IT person. Please answer in terms that a layman can clearly understand. Thanks!

After reading the above user query it is clear what exactly the topic of our blog today is. The following section provides step-by-step instructions on how to combine Outlook contacts folders into a single folder.

Quick & Secure Tip: If you want an error-free solution to combine two or multiple Outlook contacts folders into a single one, you need to try Merge PST File Tool. With this software, you can effortlessly combine contacts folders in Outlook 2019, 2016, 2013, 2010 and other versions with complete accuracy.

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Free Manual Trick to Merge Contacts Folders in Outlook

The manual method has 5 steps that will help to consolidate Outlook contacts folders into a single one.

Step 1: Create a New Contacts Folder

  • In the Outlook Contacts, right-click on Contacts Folder and select New Folder option.
Merge Contacts Folders in Outlook
  • Give a name to this new folder. For example:- Merge Contacts.

Step 2: Move Outlook Contacts to New Folder

  • Go to the current contacts folder, press CTRL+A key to select all contacts and then press CTRL+SHIFT+V to move the contacts into the newly created folder (Merge Contacts).
Combine Outlook Contacts Folders

Note: If you are not very familiar with these shortcuts, you can simply right-click on the selected contacts and choose Move from the shortcut menu.

Step 3: Export Contacts to CSV File

Now, we need to export Outlook contacts to a .csv file to merge contacts folders in Outlook. Follow the below-listed steps:

  • Select the File tab and click Open & Export >> Import/Export.
Merge Outlook Contacts
  • Select “Export to a file” and hit Next.
Consolidate Outlook Contacts
  • Choose the “Comma Separated Values” and press Next.
Combine Contacts in Outlook
  • Select the Newly Created Folder (Merge Contacts) and click Next.
Merge Contacts Folders in Outlook
  • Click on the Browse button and choose the name and location for the exported file.
Merge Contacts
  • Select Finish.

Step 4: Import Contacts From CSV File to Default Contacts Folder

  • Click File >> Open & Export >> Import/Export
  • Choose the “Import from another program or file” and click Next
Merge Multiple Outlook Contacts
  • Select “Comma Separated Values” and press Next.
Combine Contacts in Outlook
  • Browse to the exported .csv file and check the “Do not import duplicate items” box. It allows you to merge contacts folders in Outlook without duplicates.
Merge Contacts Folders in Outlook
  • Select your main Contacts folder which is currently empty to import the contacts.
Outlook Contacts Merge
  • Click Finish.
Combine Outlook Contacts Folders

Step 5. Merge Newly Created Contacts Folder with the Original Folder

  • Open the Newly Created Folder (Merge Contacts)
  • Press CTRL+A to select all the contacts. After press CTRL+SHIFT+V and choose to move the contacts to your main Contacts folder.
  • If one of the duplicate contacts is detected, Outlook displays a message that states what to do.
  • Choose any of the options:
    • Update: Choose the Update option if these are duplicate contacts and you want to merge them.
    • Add New Contact: Select this option if in case the contacts are different.
    • Update All: Choose it to quickly update all the duplicate contacts.
    • Skip: Select this option for later review. It does not move any contacts.
Merge Outlook Contacts Folders

Related Blog: How to merge and remove duplicate emails in Outlook

Alternate Solution to Combine Outlook Contacts Folders

If you feel that the manual process described above is quite lengthy and you want a quick method, you can go with the Merge PST File tool. This is an automated solution that offers a quick way to merge Outlook contacts folders without duplicates. This tool has the Remove Duplicates option that lets you merge Outlook folders without duplicates.

Quick Steps to Merge Contacts Folders in Outlook are as follows;

Step 1. Download and Launch the tool after select the PST files or folder which having contacts.

Merge PST

Step 2. Select the option “Merge” to proceed.

Merge Contacts Folders in Outlook

Step 3. Choose Merge Outlook Contacts to Existing PST or Existing Outlook Profile.

Merge Outlook Contacts

Step 4. Check the “Skip Duplicate Items” box to merge contacts folders in Outlook without duplicates.

Combine Outlook Contacts Folders

Step 5. In the Remove Duplicate Option, choose the required contacts fields like Full Name, Email ID, Mobile Number, etc. Click the Save button.

Merge Outlook Contacts Folders

Step 6. Click on Next.

Merge Contacts Folders in Outlook Without Duplicates

This application is compatible with all versions of Outlook, including 2019, 2016, 2013, 2010, 2007, and installs on Windows 10, 8.1, 8, 7, etc. It is a 100% secure utility to accomplish this task.

Conclusion

The question of how to combine Outlook Contacts folder into a single folder is now clear after reading the above blog. We mentioned the step-by-step free manual method to complete this task. If you feel that manual execution is time-consuming and has difficulty running the process, you can easily use the alternate solution. This will help you to quickly merge contacts folders in Outlook 2019, 2016, 2013, 2010 without duplication.

FAQs

How do I merge Outlook folders without duplicates?

To merge several Outlook folders without duplication, you can create a new PST file or folder. Then import all existing data to the newly created file.

Is this Merge PST tool allow me to combine multiple contacts?

Yes, the software helps you to combine several contacts from different Outlook accounts.

Does I need to perform all the manual steps to merge contacts?

Yes, you have to do all the steps to manually merge Outlook contacts.