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How to Insert Page Number to PDF Document: Ultimate Guide


Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 24th, 2024
Reading Time 7 Minutes Reading
Category PDF Tips

Whenever we create a PDF document, it becomes important to insert page numbers to PDF Adobe acrobat. Depending upon the size of the document, adding page numbers becomes important. Because it makes it easier for the user and the others who are reading that PDF file. Thus, adding Page Numbers is the finest way to give each page of the document a unique identification.

This makes it simple to arrange and keep it in an organized way, else it becomes tough to manage, also for the users it becomes difficult to find the part from where they need to continue reading.

So, this becomes clear that the addition of page numbers becomes a beneficial job. Hence in this article, we will explain a few techniques by which a will be able to insert page numbers into PDF document.

List of Topics Covered

  1. Advantages of Having Page Numbers
  2. Manual Ways to Insert Page Numbers to PDF
  3. Method 1 – Using Adobe Acrobat Pro
  4. Method 2 – Using Microsoft Word
  5. Method 3 – Using Online Tools & Websites
  6. Best Method to Add Page Numbers to PDF
  7. Step-by-step Instructions
  8. What to Focus on While Adding Page Numbers
  9. Conclusion

Benefits of Inserting Page Numbers to PDF Files

When it comes to managing large PDF documents. Page numbering becomes important to maintain an organized way to read and find the data easily. It provides many advantages when a user insert page numbers to PDF Adobe Acrobat. We have mentioned some of them:

  • It helps to segregate the documents in a proper manner.
  • Becomes easier for the reader to keep track of their reading of a PDF file.
  • Inserting page numbers makes it easier in searching for any specific information.
  • Help users to know how many pages/slides a PDF document is having.

Now, we have seen what advantages a user gets when they insert page numbers in PDF Adobe Acrobat. Let’s move on to learn how to number pages in Adobe by exploring various types of methods.

Manual Ways to Add Page Numbers to PDF Documents

In this section, we will talk about the different approaches to manually put page numbers in PDF documents. The process of adding page numbers is possible using Adobe Acrobat (PDF Software) or MS Word.

Method 1: Using Adobe Acrobat Pro

  • Open Adobe Acrobat and the PDF file.
  • After that, navigate to Tools and select the Pages option.
  • Then, press the Header and Footer options under the Pages section. Hit on Add header and footer options.
  • Click on the Font Name from the drop-down list and choose the desired font name from the list.
  • Next press the Font Size from the drop-down menu and choose the font size for the Page numbering in PDF files.
  • Then check the proper location to add the page numbers in the Header & Footer text box.
  • Then, hit on the Insert page number button to Insert Page Numbers in PDF Adobe Acrobat.

Note – Installation of Adobe Acrobat (full version) is needed on the system. Moreover, it fails to put page numbers in PDF files (encrypted/restricted) without a password.

Method 2: Using Microsoft Word

With the help of this method, a user can easily number pages in Adobe PDF files. Guided steps are mentioned below.

  • To go with this method, you need to first convert the PDF file to an MS Word doc.
  • Then, open the file in MS Word. After that, under the Insert tab and press the Page Number option.
  • Then, you can select any style such as the top of the Page, the Bottom of the Page, or the Page Margin menu.
  • When the page number inserting process completes successfully, it will appear on each page of the file.

Also Read: Extract Pages from PDF Files With the help Some Techniques

Method 3: Using Online Tools or Websites

If you prefer a quick and hassle-free way to add page numbers to your PDF files, online tools or websites can be a convenient option. These platforms allow you to upload your PDF file and add page numbers without the need for any software installation. Here’s how you can use an online tool to add page numbers:

  1. Visit a trusted online tool or website that offers PDF editing features.
  2. Upload your PDF file to the platform.
  3. Look for the option to add page numbers or headers and footers.
  4. Choose the desired position, formatting, and range of pages for the page numbers.
  5. Apply the changes and download the modified PDF file with the added page numbers.

Online tools and websites provide a user-friendly interface that simplifies the process of adding page numbers. They are especially useful if you’re working on a device without PDF editing software or if you only need to add page numbers occasionally. However, keep in mind that these online tools may have limitations in terms of customization options compared to dedicated software like Adobe Acrobat Pro.

Procedure to Smartly Insert Page Numbers to PDF Adobe Acrobat

Many users want to Insert the page number in their PDF documents without having any issues and limitations. Then they can look to use the Best PDF Bates Numbering Software. As it helps users in adding the page numbers in a PDF document.  And here, the user does not require to install any other application. Moreover, it is supported by all versions of MS Windows OS. The in-built Print function allows you to directly print page numbers in PDF files.

Guided Steps for Using the Smart Utility to Number Pages in Adobe PDF Files

Step 1: Install and Run the tool and click on Add File(s)/Add Folder(s) button.

insert page numbers to PDF Adobe Acrobat

Step 2: After adding PDF files, if the file has user-level security then they can give the ‘Document open’ password. With this, the user can print the output PDFs by pressing the ‘Print’ button. Press the change to set the destination path to save the output file. Now hit on the Next button.

add files or folders

Step 3: Here users can choose the Page number format for pages only or for the combination of files-pages. Press the Next button.

Step 4: Here you can provide additional settings under the Settings tab, then hit on Next.

additional settings

Step 5: Watch the preview, if the user is okay with the preview then, hit on the ‘Generate’ button to put page numbers in PDF.

add page number to PDF Adobe Acrobat

Also Read: Split PDF File into Multiple Files

What to Focus on While Adding Page Numbers to PDF Files

Now that you know how to add page numbers to your PDF files using different methods, let’s explore some best practices to ensure that your page numbers are effective and visually appealing:

  1. Select a font that is easy to read and ensure that the size is appropriate for the page. Avoid using overly decorative fonts that may be difficult to decipher.
  2. Place the page numbers in a location that is easily noticeable and doesn’t interfere with the content. The top or bottom corners of the page are commonly used positions for page numbers.
  3. Use the same format and style for all the page numbers in your document. Consistency adds a professional touch and makes it easier for readers to navigate through the pages.
  4. Before finalizing your PDF file, test the page numbers to ensure that they work as intended. Click on the page numbers to verify that they take you to the correct pages.
  5. Conclusion

    This blog explains a few methods which can be used to insert page numbers to PDF Adobe Acrobat. By using Adobe Acrobat Software and MS Word, users can manually add page numbers to the PDF file. Moreover, we have discussed the tool-oriented technique to execute the process of how to number pages in Adobe.