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Methods to Import MBOX to Outlook Quickly [Solved]

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On May 14th, 2024
Reading Time 9 Minutes Reading
Category MBOX File

Summary: If you are finding how to import mbox to outlook. Then you are at the right page. In this user centric article, we will give you useful solutions to the problem and the reasons to migrate your mbox files into outlook. Let’s know more about this in detail.

MBOX files are widely used by the popular Email clients like Thunderbird, Apple mail, spice mail and more which store the data in plain text format. It mainly stores the information of emails, attachments, contacts, etc.

Unfortunately Some email clients aren’t comfortable with the MBOX file format. So they go for the option of importing mbox files into outlook which stores the file in PST file format and one of the most popular email solutions which provides additional features. Let’s Read this article to know how we can migrate MBOX to outlook in quick steps.

Generic Reasons to Import MBOX files to Outlook

Before going forward to the solutions, let’s know the common reasons to migrate .mbox files to Outlook. As we have mentioned earlier Outlook is constantly gaining popularity among professionals as it retains advanced features to manage the mailbox.

  1. By Importing MBOX files into outlook users can integrate email addresses and messages into a single platform.
  2. Opening an MBOX file in Microsoft Outlook they can manage their emails, messages, calendars efficiently and can access the outlook products like word, powerpoint, excel without connecting to the network.
  3. It consistently syncs emails, contacts, calendars information using different tools. Since PST is widely compatible with different email solutions. Therefore, import MBOX file to Outlook for better accessibility and management of email.

In a nutshell, taking in MBOX record solutions to MS outlook empowers clients to proficiently oversee, store, and indeed share emails with other email clients. Presently, let’s move ahead to see comprehensive solutions for the same.

Challenges Faced by Users while Importing MBOX files into Outlook

  1. There is no direct method to Migrating MBOX to outlook.
  2. However Outlook doesn’t support MBOX files. So, There is no option left to export MBOX files.
  3. Transferring MBOX files into Outlook needs email files conversion. So, users have to convert your MBOX files into PST format.
  4. Importing large amounts of MBOX files into outlook can lead to performance issues or having any file size limitation.

Import MBOX File to Outlook Manually – Method 1

Using this manual solution, users can access the data of .mbox file format in Microsoft Outlook easily. For the same, users need to configure the account through IMAP protocol as it enables users to efficiently sync the email data to Outlook. Now, let’s closely learn the steps.

Substep 1: Create Gmail account and configure in Thunderbird

  1. Create an IMAP-enabled Gmail account.
  2. Open and Launch Mozilla Thunderbird email client and then click Mail >> afterward select Preferences.
  3. After that, opt for the Accounts tab in the current wizard to add a new mail account.
  4. Choose + icon & then add your Gmail account in the Thunderbird program.
  5. From the service provider window, choose Google, and afterward, click on the Continue option.
  6. Enter the Gmail ID and then select the Next button.
  7. Put your credentials of the associated Gmail Account and choose Next.
  8. Choose the mailbox that is required to be used in Gmail account and Thunderbird and then click on Done.
  9. In the Account screen, add a Gmail account as listed on LHS of the screen.
  10. Exit the current window & Login to your Thunderbird program once again.
  11. Once you have successfully added a Gmail account in the Mozilla Thunderbird email client, press the right button of the mouse and select the mailbox of the configured Gmail account, and select the New-Mailbox option.
  12. Then, select the OK button.

Substep 2: Steps to Configure outlook mail to a Gmail account

  1. Go to the file menu>>add an account.
  2. Select manually configure server setting option or additional server types from the dialog box.
  3. Select the internet email option and click on the “Next” button. Fill the required information.
  4. Choose IMAP option for IMAP mail account in account type.
  5. Now, for incoming server type gmail.com and outgoing server type smtp.gmail.com. Furthermore, click on “more setting option”.
  6. In the outgoing server, move to select my outgoing server (SMTP) which requires authentication and using the same setting, select my incoming server option and enter 993 port number under incoming server’s port.
  7. Then, selecting this server requires an encrypted connection option to set the type of encryption to SSC for an IMAP mail account.
  8. In the outgoing server port, enter the value 587. Set the type of encryption to TLS and then click on the “Ok” button and exit.
  9. Choose the Test account setting option. This option is used for checking the account setting. Now, the users will receive a message ‘your account setting is correct’. Click on the “Next” button.

Now users will get all their data into outlook with a Gmail configured account. Follow these steps under the guidance of your technical expertise as this is quite a lengthy process to import MBOX to outlook.

Import MBOX Files to Mozilla Thunderbird – Method 2

 Substep 1: Open the MBOX file by following these steps mentioned below.

  1. Firstly in Thunderbird, right-click on Local Folders and select Settings.
  2. After that, copy the Local Directory path and open this location on your computer.
  3. Then, copy the MBOX file(s) to this location.
  4. Restart Mozilla Thunderbird.
  5. The MBOX folder will be available below Local Folders.
  6. Now, choose all messages that are to be opened in MS Outlook.
  7. After that, press the Right button and choose messages to export.
  8. If we don’t require saving the mail copies in Mozilla Thunderbird, then choose Move to. Or simply choose the Copy To option, and copy the emails from MBOX folder to the Gmail folder.
  9. At last, keep track of the process and if completed, check the details of copied MBOX messages easily.

 Substep 2: Import MBOX to Outlook:

  1. Firstly, open MS Outlook
  2. After that, select Outlook >> Preferences option
  3. Now Select the Accounts option from the flash list
  4. A wizard is previewed in front of you. Click (+) icon & select mail
  5. Then, provide the login account and password used in the Mozilla Thunderbird mail account and opt for Add Account.
  6. Finally, all the MBOX messages will appear once your account is added to Outlook. With this, users can import MBOX files into Outlook using the manual approach.

There is no direct solution to import MBOX files to Outlook. The user can only configure a Gmail account to put the MBOX files in that Gmail account. After that, simply configure it in Outlook and download all the emails here. Given below is the free method that users can use to get the job done.

 Free Method to Open MBOX File in Outlook – Method 3

  1. Run Thunderbird and import your MBOX file into it.
  2. Drag & drop the emails to your computer to create EML files.
  3. Run Outlook and create a new folder.
  4. Drag the EML files from the computer to a new folder in Outlook.
  5. The import process is complete.

Limitations of Importing MBOX files into Outlook:

  1. Manual methods are not much preferred when exporting large amounts of MBOX files.
  2. There is a risk of Data loss when you import MBOX to outlook manually.
  3. It is a time consuming method. This process is quite complicated for Non technical users.
  4. It Requires guidance of Technical expertise which can minimize your limitation by allowing users to troubleshoot users.

Pro Tip to Transfer MBOX file to outlook

Often this free method which is to import MBOX to outlook confuses the users due to its complex steps which are to be followed and are time-consuming. Also, to avoid these limitations users can opt for the MBOX to PST Converter. It is a professional alternative and quite possibly the best way to open an MBOX file to Outlook. This tool offers rich-featured properties such as bulk conversion of MBOX file format into 10+ file formats.

FAQs ( Frequently Asked Question)

Q) How to import an MBOX file into Outlook 365?

You can import an MBOX file into outlook 365 by following these easy steps:

Step 1. Export the MBOX file to your desktop as the first step. Launch the MBOX email client, then choose the folder which you wish to move.

Step 2. Use drag and drop to import the EML file into Outlook.

Step 3. Use Outlook to convert the EML file to PST.

Step 4. Use Outlook to upload the PST file to Office 365.

Q) Does MBOX work with Outlook?

Outlook does not natively support the MBOX file format, so you cannot directly open or import MBOX to Outlook. However, there are third-party software tools available that can convert MBOX files to a format that is compatible with Outlook, such as PST. Once the MBOX file has been converted to a compatible format, it can be imported into Outlook. Therefore, while MBOX does not work with Outlook directly, it is possible to use MBOX files with Outlook through the use of a conversion tool.

Q) Can I convert MBOX files to Outlook on a Mac?

Yes, there is an MBOX to Outlook conversion tool available for Mac users.

Q) Will all of my email messages and attachments be converted when I convert MBOX files to Outlook?

Yes, if you use a reliable tool like the one recommended in this article, it will import all of your email messages and attachments into Outlook.

Q) What are some common issues I may encounter during conversion?

Some common issues include missing or incomplete email messages, corrupted mbox files, and compatibility issues between the MBOX file format and Outlook.



By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.