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Use Best Method to Export Gmail Labels to Outlook Account

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 18th, 2024
Reading Time 5 Minutes Reading

In this article, you will get information on how to export Gmail labels to Outlook using IMAP configuration and automated solutions to overcome its limitations. Using this article users can either export all or particular labels into their MS Outlook account without interrupting their email handling task.

Labels in Gmail are the most important feature provided by Google. It allows a user to easily organize & manage emails in an Inbox to make them neat and well-organized. After assigning a label to an email, that email can be easily located from the label option in the account.

However, after switching to a different email client such as MS Outlook, the user required some of the important labels from the Gmail account. Therefore, the need to export labels into MS Outlook has arisen among many Gmail users.

So, let’s see ways using which you can export all or selected labels into your Outlook account from your Gmail.

Methods #1: Export All Gmail Labels to Outlook Account Using IMAP

One way to export Gmail labels to Outlook application is via IMAP configuration. IMAP (Internet Messaging Access Protocol) is used to retrieve mail from your source account and synchronize it with the destination account. The changes made in any source or destination will reflect on both sides.

By synchronizing your Gmail account with Outlook you can access all the Gmail labels from the Outlook application.

However, the disadvantage of this method is that it will also synchronize unimportant labels and emails, which will cover your hard disk space. So, if you want to export only selected labels, then follow the second method.

Still, if you prefer to export Gmail labels to Outlook with categorizing, then follow the below steps:

1. First open your Gmail account and click on the gear icon >> See all settings option.

2. In Gmail settings, navigate to the Forwarding & POP/IMAP tab, and Enable IMAP.

3. Now, open your MS Outlook application and go to File tab >> click on Add Accounts.

open MS Outlook and Add account

4. Fill up the details of your Gmail account such as username email ID, and password in the appropriate field. Then, click on Next to begin IMAP synchronization.

fill details in Outlook

5. Wait till Microsoft Outlook connects and automatically configures your Gmail account data.

6. Once the configuration is finished, click on the Finish button to close the account wizard and then click on your Gmail account to view all Gmail labels.

The above solution is for a user who wants to access Gmail labels in their MS Outlook application. But if you want to export all Gmail labels into your Outlook account, then you need to drag & drop all the labels emails into the Outlook account folder. This becomes a hectic task, that’s why it’s better to view other options.

Read More: Use Simple Tricks to Resolve Issue: Gmail Storage Quota Exceeded 

Method #2: Export Gmail Labels to Outlook – Direct Solution

If you don’t want to synchronize your Gmail account with Outlook to access Gmail labels, then this method is best suited for you. Using this method you can export all or selected labels from your Gmail account and directly import them into your Outlook account.

To export Gmail labels you can take the help of Gmail Backup Software to backup Gmail emails. It exports all or required labels and that too according to the particular date range.

And, once the export is complete, import the exported labels into your Outlook account without interrupting your work.

Steps to Export & Import Gmail Labels to Outlook

Step1: Export Gmail Labels

  • Download the utility and launch it on your system. Enter your Gmail ID and password to log into the tool and authenticate your account.

login and Export Gmail Labels to Outlook

  • From the tool window, select the category as “Email” and the email format as “PST”. Now use the Browse option to set the path.

choose the option to export in

  • Use the “Apply Filter” option and select the Gmail labels you want to export to Outlook.

apply the filters

  • Finally hit the Start button to export Gmail labels to Outlook-supported .pst format.

Export Gmail Labels to Outlook

Step 2: Import Gmail Labels into Outlook Account

  1. Open the MS Outlook application and go to the File tab, click on “Open/Export” and then Import/Export.Go to Files in Outlook
  2. From the import/export wizard, select the “import to a file” option and then click Next.
  3. Choose the “Outlook data file (.pst)” option from the list and hit the Next button.export as PST
  4. Browse the location of the exported .pst file containing Gmail labels and also check that “Do not import duplicates” is selected >> Next.
  5. Select the folder in the Outlook account where you want to export Gmail labels and hit the Finish button.

Wait till Microsoft Outlook imports all data into the application. Once finished, you will get a pop-up notification. Now, you can read your Gmail labels from your Outlook account whenever needed.

Also Read: How to Download Emails from Gmail to Computer

Final Thoughts

Due to a lack of information, many users are unable to export Gmail labels to Outlook. Keeping in mind the issues faced by users we have illustrated two methods to resolve them. No matter whether you are Outlook 2019, 2016, or the below version, you can implement the above solution. If you only need to access labels in Gmail & Outlook then you can go for the first method. Otherwise, to overcome the limitation of IMAP, and to export your labels into an Outlook account you can opt for the second method.


Q1. How do I import labels from Gmail to Outlook?

You can go through the above-mentioned solutions to get the Gmail labels to Outlook account.

Q2. Do Gmail labels show up in Outlook?

If a message is archived in Gmail, it will appear in Outlook’s Archived folder unless it has a label. If it has a label, it is directed to the Outlook folder specified by the label.

By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.