There are thousands of Outlook users out there and now Outlook is the first choice for both businesses and individuals. Users can create multiple accounts in Outlook and therefore have multiple PST files that are not easy to handle. To manage PST files, the user wants to merge multiple Outlook PST data files into a single file. But how does that work? This question arises for the users. This blog will teach you how manually merge Microsoft Outlook PST files together into one file. Read on and find the right solution.
The Personal Storage Folder (PST) file is known as the Outlook data file that contains all the information, including emails, contacts, calendars, tasks, notes, journals, and more. With Outlook, users can export data in PST file format to share with other users.
Do You Have to Combine Multiple PST Files?
There are multiple reasons for
merging Outlook .pst files into single one, depending on the users.
Here are some reasons:
User want to merge multiple
Take backups of all existing
Migrate to another email
client or server
Share the PST data file to a
team member or another person
To access old PST file in the
latest Outlook version at once
Combine multiple archive .pst
To merge ANSI PST with
To manage Outlook data and
avoid data loss issue
These are some reasons why the user needs to combine Outlook PST files into one. Now, let’s move on to the step-by-step approach to accomplish this task.
Manual Steps to Merge Microsoft Outlook PST Files Together
Before proceeding, determine
that Outlook does not provide a direct way to merge Outlook .pst
files. However, there are some indirect manual ways in which users
can combine multiple PST files into one. The manual approach is
divided into two parts:
New PST File
all Existing PST Files to the New One
1. Create a New Blank
Run the Outlook application and click the Home tab >> New Items >> More Items >> Outlook Data File
Now, give it a name and save it at the desired location.
Click OK and your empty new PST file will be created successfully.
Step 2. Import Old Data Into New PST File
Now, we need to import all existing PST files into newly created blank PST file in order tomerge Microsoft Outlook PST files together.
Go to the File tab >> Open & Export >> Import/Export
In the Import and Export Wizard, select “Import from another program or file”
Select the Outlook Data File (.pst) option and click Next
Browse to the PST file to import and select the options you want to use like “Replace duplicates with items imported”, “Allow duplicates to be created”, and “Do not import duplicates”.
Select the folder you wish to import and also check the “Include subfolders” box as per the choice.
Finally, click the Finish button.
Note: You must repeat the import process for all PST files because you can import only one PST file into Outlook at a time. This manual process is best if the user wants to merge 2 PST files into one.
Solution to Merge Microsoft Outlook PST Files
The manual approach is only helpful to merge 2 PST files into one. If users want to combine multiple PST files, then this task very tedious and difficult. Non-technical users may be confused when performing this task. To overcome all these problems and join multiple PST files into a single file, you need to use the Merge PST File tool. This is a completely safe and expert-recommended application that allows the user to easily join PST files without any trouble. It works with all types of PST files for the merging process. One can easily combine Outlook archive .pst files, active file, network, and password encrypted PST files. This software also supports to merge ANSI and UNICODE PST into a single UNICODE PST file.
This tool supports the PST file of all Outlook versions like 2019, 2016, 2013, 2010, 2007, etc. It offers multiple features such as merge or remove Outlook duplicate emails as well as contacts, split oversized PST files, merge Outlook contacts only, combine two Outlook calendars, and much more. The software maintains the integrity of data during the merging process and gives you a 100% accurate result.
The Process to Combine Multiple PST Files into One
With this PST Merge software, you can easily merge Microsoft Outlook PST files in just a few mouse clicks. Follow the below-listed steps to do the same:
Step 1. Launch the software on your machine and add Add PST file or folder
Step 2. Choose the desired option: Join PST Files, Merge and Merge Outlook Contacts
Step 3. In the next section, check the box of Remove Duplicates to combine Outlook PST without duplicates.
You can also check the Split PST file and Exclude Deleted Items according to your choice.
Step 4. Browse to the location to save the final PST file and click the Merge PST Files button to finalize the process.
Here, we have discussed the two manual steps to merge Microsoft Outlook PST files together into one file. The manual approach is fine if users want to merge 2 PST files into one, otherwise, this is a tedious and time-consuming process. For an immediate solution to combine multiple PST files, we also recommended the professional tool. Users can choose any method to combine Outlook PST files according to their needs.