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How to Add Headers & Footers to PDF Files – Latest Methods

Published By Raj
Debasish Pramanik
Approved By Debasish Pramanik
Published On December 15th, 2023
Reading Time 5 Minutes Reading
Category PDF Tips

In the digital age, PDF has become a staple in our daily document handling. It is popular for business reports, academic papers, or personal use. One common requirement is to add headers and footers to PDF documents. Headers and footers are useful for including additional information like page numbers, document titles, author names, or dates. They help in organizing the content and make navigation easier in lengthy documents.

However, not everyone is familiar with the process of adding these elements to a PDF. This might seem like a task for tech-savvy individuals or those with specialized software knowledge. But it’s actually quite straightforward. There are several tools and methods available that cater to different needs and skill levels. From using professional software like Adobe Acrobat to employing free online tools, the process can be accomplished with ease.

Article Content:

In this article, we’ll explore some of the most popular and user-friendly methods to add headers and footers to PDF documents.

Tips to Keep In Mind Before Adding Headers & Footers to PDF Files

  • Backup: Always save a copy of your original PDF before making changes.
  • Consistency: Make sure your headers and footers are consistent across all pages for a professional look.
  • Preview: Always preview your document before saving to ensure the headers and footers appear as expected.
  • Formatting: Pay attention to the font size and style to ensure readability and to maintain the document’s overall look.

Insert Header & Footer to PDF Using Adobe Acrobat

Adobe Acrobat is a widely used program for PDF editing. Here’s how to add headers and footers with Adobe:

  1. Start Adobe Acrobat and open the PDF file you want to edit.
  2. Go to the “Tools” menu and select “Edit PDF“. This will open a range of editing options.
  3. Find the “Header & Footer” option and click “Add“. You can then enter the text for your header or footer. You also have options to format the text, like changing the font or alignment.

Use Online PDF Editors

Many online tools like Smallpdf or PDFescape allow you to add headers and footers to PDFs without installing any software.

  1. Go to the website of the online PDF editor and upload your document.
  2. Look for an option to edit the PDF or specifically to add headers and footers.
  3. Type in your header or footer text and format it as needed. Then, apply the changes to your PDF.

Convert PDF to Word & Insert Headers & Footers

If your PDF is text-based, you can convert it to a Word document. This way you can add headers and footers, and then convert it back to PDF.

  1. Use a PDF converter tool to change your PDF into a Word document or directly open the file in MS Word.
  2. Open the document in Word, go to the “Insert” tab, and then select either “Header” or “Footer” to add your text.
  3. After editing, save your document as a PDF again.

Add Header & Footer to PDF With Expert-Recommended Tool

Quick PDF Bates Numberer is a powerful tool for those needing advanced features like bates numbering along with the basic functionality of adding headers and footers. It’s particularly beneficial in professional or legal contexts. Here’s a step-by-step guide on how to use this software to add headers and footers to PDF files:

1. Download and Install the Software

  • First, download the tool from below.
  • You can try the free demo version first before opting for the full version.

2. Import PDF Files

  • Click on the option to add files or folders. This allows you to upload the PDF files you want to edit.
  • Select the PDF files from your computer and upload them into the software.

3. Choose Bates Options

  • The software offers various bates numbers options. While this feature is more specific to legal documents, it can be useful for adding unique identifiers to your documents.
  • Configure the bates numbering as per your requirement, if needed.

4. Adding Headers and Footers

  • Look for the option to add headers and footers.
  • Enter the text you want to appear in the header and footer. This could be a document title, author name, date, or any other relevant information.
  • You can also format the text (font size, font style) and decide the positioning (left, center, right) of the headers and footers.
  • You can simply insert page numbers to PDF in headers and footers.

5. Preview and Adjust

  • Before finalizing, preview the document to ensure that the headers and footers appear as expected.
  • Make any necessary adjustments to the text or formatting.

6. Exporting the Document

  • After saving, you can export the document to your desired location on your computer or network.

Concluding Thoughts

Adding headers and footers to a PDF document is a useful way to include extra information like page numbers, dates, or titles. Here’s a simple guide on how to do this using popular methods. By following these methods, you can efficiently add headers and footers to your PDF documents. Remember, the key is to choose the method that best suits your needs and skill level. Also, the exact steps might vary slightly depending on the software version or the online tool you are using.


By Raj

A technical analyst and a writer with innovative ideas when it comes to technology. Provides solutions, tips and tricks to get things done using technology.