How to Store Attachments Outside of Mailbox in Outlook?

Admin | Published: 2020-11-04T13:53:28+00:00 | MS Outlook, Outlook Tips

Seeking for a solution on how to store attachments outside of mailbox in Outlook, then you are landed on the right page. Here we are going to discuss the right way to download attachments outside from mailbox.

Basically, attachments can increase the size of the mailbox in Outlook. So most users start exporting their attachments to any folder outside from Outlook mailbox. But due to the unavailability of manual methods that will extract multiple attachments at once from Outlook. They were not able to do this.

So if you have the same concern then stick with this blog. Because in the end you will definitely able to download all your attachments outside from Outlook mailbox. But before starting the blog let’s see the reasons you users want to store attachments outside of mailbox in Outlook

Reasons For Moving Attachments Outside from Outlook

  • As we said above attachment increases the size of the Outlook mailbox. And an oversized mailbox cause data corruption in Outlook
  • Many users want an attachments backup so they want all their attachments in one place
  • Some users want to extract specific attachments from Outlook so they want all the attachments in place

How to Store Attachments Outside of Mailbox in Outlook?

If you are tired of the manual one by one method to save attachments from Outlook mailbox, then in this section we are going to discuss an automated solution that can easily save attachments from Outlook mailbox.

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SysTools Outlook Attachment Extractor is the most searched attachment management utility. Because this tool is preferred by most of the professionals. The reason behind the popularity of this software is the advanced features offered by this software.

The software is capable to extract attachments from Outlook PST, OST, BAK, and MSG files. It can easily download multiple attachments from Outlook emails, contacts, calendars, tasks, and journals at once

Steps to Store Attachments Outside of Mailbox in Outlook

1. To start the process first download from the above download button

2. After downloading is completed install the software and launch it

3. Now, choose the PST/OST radio button and click on the Add File(s) or Add Folder to add the Outlook files

4. Select the Maintain Folder Hierarchy option and then click on the Next button

5. Under Select window choose Extractor Attachments from All Folder radio button

6. Now, click.on the Change button to select the destination location

7. Under the Filter window select the Email option

8. You can also choose the Date Filter option if you want any specific date range

9. For a specific format select the File Type option and enter the file format extension

10. At last click on the Extract button to store attachments outside of mailbox in Outlook

How to Store Attachments Outside of Mailbox in Outlook Manually?

If you want a manual method to save attachments from Outlook and don’t want to spend a single penny, then in this section we are going to discuss the free but time-consuming steps

  • Firstly you have to launch Outlook on your computer
  • Now, select the desired message from you want to download attachments
  • After selecting the desired message right click on the email and select the Save All Attachments option
  • Now, allocate the location to store attachments outside of the mailbox in Outlook
  • To see the attachment go to the allocated location

Note: There is also another method to extract attachments to a folder using VBA. So if you want to know the solution then click on the link

Conclusion

In order to store attachments outside of mailbox in Outlook, here in this blog, we have discussed manual as well as an automated solution for the same. Moreover, the manual method is time consuming due to its one by one extraction process. Hence, we always suggest users go for the automated method