Effective Solution to Save and Remove Attachments in Outlook Easily
Being able to manage your email attachments is an important skill to have. After all, attachments can take up a lot of space in your inbox and can also be a security risk if they are not managed properly.
In this article, we will show you how to save and remove attachments in Outlook. We will also provide some tips on how to manage your attachments more efficiently.
If we talk about the Outlook attachments then, these are the files that are sent or received along with email messages in Outlook. These attachments can be of various types, such as documents, images, videos, audio files, and more. They can be added to an email message by browsing for the file on the computer or by dragging and dropping the file into the email message. Additionally, you can also open and edit attachments within Outlook using the appropriate application.
But we all know that every positive thing has negative points and in the terms of Outlook attachments, then it is size.
We all know Outlook stores its data in PST file format which stands for Personal storage table. This file stores all the data of Outlook from emails to task data including email attachments. But after a certain period of time you will see that there is a storage issue with Outlook and attachments play a big role in this issue.
How Outlook Attachments Create Storage Issues
Outlook attachments can take up a significant amount of storage space in Outlook and can contribute to filling up the storage limit of your mailbox. This can happen in the following ways:
Large Attachments: If you receive or send large attachments, such as videos or high-resolution images, they can quickly fill up your Outlook storage.
Multiple Attachments: If you receive or send multiple attachments in a single email, or receive multiple emails with attachments, they can quickly add up and take up a large amount of storage space.
Duplicate Attachments: If you receive multiple copies of the same attachment, they can take up unnecessary storage space.
Old Attachments: If you don’t delete old attachments, they can continue to take up storage space in your mailbox.
Archiving Attachments: If you archive your emails, attachments will be stored in the archive folder and can take up storage space over time.
Consequences Due to Low Storage in Outlook
Here in this section, we are going to discuss the issue you will face due to low storage.
Slow Performance: If your Outlook mailbox is full, it can slow down the performance of the program.
Inability to Receive New Emails: If your mailbox is full, you may not be able to receive new emails until you delete some of the existing ones.
Inability to Send Emails: If your mailbox is full, you may not be able to send emails until you delete some of the existing ones.
Error Messages: You may receive error messages indicating that your mailbox is full.
How to Save and Remove Attachments in Outlook
To do this task effectively in this section, we are going to introduce one automated tool. PST Compress is a software tool that can be used to compress or reduce the size of PST (Personal Storage Table) files in Outlook. These files store all the data associated with an email account, including emails, contacts, calendars, and tasks. Over time, these files can become large and take up a lot of storage space on your computer.
The tool can be used to reduce the size of these files by compressing the data inside them. It can remove unnecessary data, such as deleted emails and attachments, and compress the remaining data to take up less space. By compressing the PST files, you can free up space on your computer and improve the performance of Outlook.
Also Read: How to Merge and Add Multiple PST Files to Outlook at Once
The tool can also merge multiple PST files into one, which helps reduce the number of PST files and thus reduces the complexity of managing them.
Steps to Save and Remove Attachments in Outlook Using Tool
1. First, download and install the tool on your machine.
2. When the download is completed install the tool and open it.
3. Now, click on the Add File(s) or Add Folder option to add the PST file.
4. After this choose the Remove and Save Attachments in a Folder option.
5. From the next window choose the destination location to save all the attachments.
6. Select the Items Types for Attachments.
7. After all settings are done, click on the Next button to start the process, and once the process is completed click on the OK button.
Tedious Manual Way to Save and Remove Attachments in Outlook
Well, if we speak the truth, then there is no easy way that helps you to do this task. In order to complete this task you have to do this task manually one by one. Now, to do this follow the below steps:
1. First, create a folder where you want to save all your attachments.
2. After this open the Outlook application and go to the Inbox.
3. Now, open each email that consists of attachments and save it to the created folder.
4. Follow this procedure again and again, till you have downloaded all your attachments.
6. Once you have downloaded all your attachments remove all the attachments from the emails.
It is the end of the blog post, here we have discussed the best possible way to save and remove attachments in Outlook. Now, if you are looking for a solution, then explore the guide and complete it on your own.