How to Merge and Add Multiple PST Files to Outlook at Once? – Useful Tips

Admin | Modified: 2020-10-19T10:35:43+00:00 | Outlook Tips

Do you have multiple PST data files on your system? Want to import them into Outlook in bulk? If so, then this blog will walk you through the process of how to add multiple PST files to Outlook at once. Here we will first discuss the reason for adding PST files and in the summary also know the PST file. So read on to get the complete and appropriate solution.

Introduction of PST File

Microsoft Outlook is a well-known email client application that is used to send and receive emails in large companies as well as for personal use. Outlook supports the Personal Storage Table (PST) file format, which contains all the data such as emails, contacts, tasks, appointments, notes, journals, and more. It allows users to back up data in case of data corruption, move e-mail from one e-mail account to another, move from Outlook on one PC to another, etc.

Why Add Multiple PST Files to Outlook at Once?

There can be various behind importing multiple data files into Microsoft Outlook. Here are some common reasons:-

  1. Sometimes the user has multiple files and wants to import them into Outlook to access it.
  2. User has no enough time to import one PST one after another into Outlook.
  3. Users are switching from an earlier version to the latest version and want to import all the .pst files into Outlook.

How to Import PST Files into Outlook in Bulk Manually?

Unfortunately, Outlook does not provide an option and permission to open multiple PST files in Outlook at once. Users need to import one PST file at a time, and this process takes a long time. To do this, you can simply combine them into one PST file. This is the simple and quick way to open multiple PST files at once. There is two solutions to merge multiple PST files into one, Manual and Automated. In the following section, we describe both solutions that will help you easily select the one that best suits your needs.

Automated Way to View Several PSTs via Merging

The Merge PST File software is the perfect solution to import PST files into Outlook in bulk mode. This will allow the user to merge multiple Outlook PST files into a single file which is easily imported in Outlook application. This is 100% safe & secure software to consolidate PST files with all data elements including emails and contacts. It is compatible with all the latest and earlier version of Outlook such as Outlook 2019, 2016, 2013, 2010, 2007, etc. You can easily install and run this tool on Microsoft Windows OS 10, 8.1, 8, 7 and all below editions.

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Steps to Add Multiple PST Files to Outlook at Once are as follows;

This software provides simple steps and easy to use interface that helps you to easily consolidate PST files and open multiple PST files at once. Follow these steps to do so:

Step 1. Select the .pst files to merge.

Merge PST

Step 2. Choose one desired option from Merge and Join.

Add Multiple PST Files to Outlook at Once

Step 3. Merge in a New PST file, Existing PST file or Outlook Profile according to the needs.

Import PST Files into Outlook

Step 4. Check the required options such as Split PST, remove duplicate emails in Outlook and Exclude Deleted Items.

Consolidate PST Files

Step 5. Click on the NEXT button to begin the combining process.

Merge and Add Multiple PST Files to Outlook at Once

After completion of the merging process, you can easily view the PST files into Outlook 2019, 2016, 2013, 2010.

Manual Way to Merge Multiple PST Files into One

As mentioned earlier, Outlook does not have an inbuilt option to add and open multiple PST files at once. However, there are some indirect manual methods are there that you can use to consolidate PST files and import PST files into Outlook application. The manual solution consists of two parts. Follow the below-mentioned steps to perform this task:

Step 1: Create a New PST File

  • Open Outlook application and click on New Items >> More Items >> Outlook Data File
  • Choose the desired path to save the new PST file and enter a name for it. After click OK and the new blank PST file is created in Outlook.

Step 2: Import All Existing PST Data Files Into New One

  • Run Outlook and go to the File tab >> Open >> Import
  • In the Import and Export Wizard, select “Import from another program or file” option.
  • Select the file type as Outlook Data File (.pst) and click the Next button.
  • Click on Browse button and select the .pst file to import. Also, click on the required option and click Next
  • Select the folder to import from and also check the “Include subfolders” box.
  • Check the box of “Import items into the same folder in” and click the Finish button.

Limitations:- This manual operation has some limitations to import multiple PST files to Outlook at once. It takes a long time, there is a risk that data will be lost or damaged and it is only useful if you have few PST files to combine into one. In case, you have several data items, you have to repeat the import process unless all the .pst files are imported into the newly created .pst.

The Final Words

Microsoft Outlook is one of the best and preferred email application that helps users to manage their daily tasks in a simple manner. In such a situation, users have multiple data items and they want to import PST files into Outlook in bulk. Here, we have explained the best trick to merge and add multiple PST files to Outlook at once using manual and automated solution. To get an accurate solution without any limitation or data loss issues, it is suggested to opt for a professional tool. This allows you to merge multiple PST files into one, so you can easily open multiple PST files at once.

FAQ’s

How do I open multiple Outlook data files?

There is no manual method to open or import more than one PST file in Outlook. You need to take the help of Merge PST tool that allows you to merge multiple Outlook PST files into one that can easily open in Outlook.

Can you have more than one Outlook PST file?

Yes, you can create multiple PST files in Outlook to save data. When you back up or export Outlook items like email or contacts, PST file is created.

Can I Combine Password-Protected PST files with the automated tool?

It is easy to combine password protected files with this software without entering the password.