How to Merge and Add Multiple PST Files to Outlook at Once? – Useful Tips

Admin | Published: 2019-09-23T07:56:49+00:00 | Outlook Tips

Do you have multiple Outlook PST data files on your system? Want to import them into Outlook in bulk? If so, then this blog will walk you through the process of how to add multiple PST files to Outlook at once. Here we will first discuss the reason for adding PST files and in the summary also know the PST file. So read on to get the complete and appropriate solution.

Introduction of Outlook PST File

Microsoft Outlook is a well-known email client application that is used to send and receive emails in large companies as well as for personal use. Outlook supports the Personal Storage Table (PST) file format, which contains all the data such as emails, contacts, tasks, appointments, notes, journals, and more. It allows users to archive PST files to back up in case of data corruption, move e-mail from one e-mail account to another, move from Outlook on one PC to another, etc.

Why Add Multiple PST Files to Outlook at Once?

There can be various behind importing multiple PST files into Microsoft Outlook. Here are some common reasons:-

  1. Sometimes user have multiple archive files and want to import them into Outlook to access it.
  2. User have no enough time to import one PST one after another into Outlook.
  3. Users are switching from an earlier version to the latest version of Outlook and want to import all the .pst files into Outlook.

How to Import PST Files into Outlook in Bulk?

Unfortunately, Outlook does not provide an option and permission to add multiple PST files to Outlook at once. Users need to import one PST file at a time, and this process takes a long time. In order to add several PST files into Outlook at the same time, you can simply combine them into one PST file. This is the simple and quick way to open multiple PST files at once. There are two solutions for combining multiple Outlook .pst files into one, Manual and Automated Tool. In the following section, we describe both solutions that will help you easily select the one that best suits your needs.

Automated Way to Add Multiple PST Files to Outlook at Once

The Merge PST File software is the perfect solution to import PST files into Outlook in bulk mode. This will allow the user to combine several Outlook PST data files into a single file which is easily imported in Microsoft Outlook application. This is 100% safe & secure software to consolidate PST files with all data elements including emails and contacts. It is compatible with all the latest and earlier version of Outlook such as Outlook 2019, 2016, 2013, 2010, 2007, etc. You can easily install and run this tool on Microsoft Windows OS 10, 8.1, 8, 7 and all below editions.

Free Download Merge PST File Tool

Steps to Consolidate and Import PST Files into Outlook

This software provides simple steps and easy to use interface that helps you to easily consolidate PST files and open multiple PST files at once. Follow these steps to do so:

Step 1. Install the software on your system and select the .pst file

Select Single and Multiple PST Files

Step 2. Choose one desired option from Join, Merge and Merge Contacts.

Join and Merge Outlook Data Files

Step 3. In the advanced options, check the required boxes such as Split PST, Remove Duplicates to remove duplicate emails in Outlook and Exclude Deleted Items option.

Remove Duplicate Outlook Emails and Contacts

Step 4. Browse to save resultant PST file at the desired location after that click on the Merge PST Files button to begin the combining process.

Merge Outlook PST Files

Step 5. Once the process is completed, you can easily import PST files into Outlook 2019, 2016, 2013, 2010, etc.

Manual Way to Add Multiple PST Files to Outlook at Once

As mentioned earlier, Outlook does not have any inbuilt option to add and open multiple PST files at once. However, there are some indirect manual methods are there that you can use to consolidate PST files and import multiple PST files into Outlook application. The manual solution consists of two parts. Follow the below-mentioned steps to perform this task:

Step 1: Create a New PST File

  • Open Outlook application and click on New Items >> More Items >> Outlook Data File
  • Choose the desired path to save the new PST file and enter a name for it. After click OK and the new blank PST file is created in Outlook.

Step 2: Import All Existing PST Data Files Into New One

  • Run Outlook and go to the File tab >> Open >> Import
  • In the Import and Export Wizard, select “Import from another program or file” option.
  • Select the file type as Outlook Data File (.pst) and click the Next button.
  • Click on Browse button and select the .pst file to import. Also, click on the required option and click Next
  • Select the folder to import from and also check the “Include subfolders” box.
  • Check the box of “Import items into the same folder in” and click the Finish button.

Limitations:- This manual operation has some limitations to add multiple PST files to Outlook at once. It takes a long time, there is a risk that data will be lost or damaged and it is only useful if you have few PST files to combine into one. In case, you have several Outlook data files, you have to repeat the import process unless all the .pst files are imported into the newly created .pst.

The Final Words

Microsoft Outlook is one of the best and preferred email application that helps users to manage their daily tasks in a simple manner. In such a situation, users have multiple data files and they want to import PST files into Outlook in bulk. Here, we have explained the best trick to add multiple PST files to Outlook at once using manual and automated solution. To get an accurate solution without any limitation or data loss issues, it is suggested to opt for a professional tool. This allows you to consolidate PST files, so you can easily open multiple PST files at once in Outlook.