Different Approaches to Recover Deleted Emails from Outlook

Ashwani Tiwari | Modified: 2021-01-17T08:05:00+00:00 | Email Tips

Microsoft Outlook is a popular email application. It can also efficiently manage contacts, calendars, tasks, journals and notes. Any accidental loss to this data, can therefore lead to serious problems for the users. They must be very careful while dealing with important emails and data items, as it is often said “Prevention is better than Cure”.

This blog deals with the different methods, which a user can adopt to recover deleted emails from Outlook.

Top 3 Ways to Recover Deleted Items in Outlook

Method 1 : Retrieve Deleted Emails in Outlook using Deleted Items Folder

The easiest option to recover deleted items in Outlook, is to look for them in the Deleted Items Folder or Trash Folder and simply recover from there. Below are the steps to recover the purged Outlook email and other data items using the same.

Steps to Recover Using the Deleted Items Folder:

1. Go to the Deleted Item Folder.

2. Search for the deleted item, which needs to be recovered.

3. Right -click and choose the Move option. Then select Other Folder.

This will retrieve and transfer all the deleted emails and items to Other Folder.

Note: It is possible to retrieve deleted items in Outlook including emails, calendar, contacts, tasks and others from the Deleted Items folder in Outlook. However, it becomes really difficult if the data gets deleted from this folder also. In this case, it is advised to try other methods discussed below.

Method 2 : Recover Deleted Items from Outlook using Recoverable Items Folder

When data items get deleted permanently, a user can try this method. Emails, contacts, calendars when permanently deleted, go into a hidden folder called Recoverable Items. The permanent deletion of items may take place from any of the following :

1. Pressing Shift +Delete key together from the keyboard to remove the selected items.

2. Removing or deleting the items from the Deleted Items Folder.

Whenever any item is retrieved from the Recoverable Items Folder, it automatically goes to the Deleted Items Folder. The items can then be easily searched and recovered by moving them to Other Folder.

Tip: Not all Outlook accounts, support Deleted Items Folder.

In such a scenario, follow the below given steps;

  • Go to the Home Menu.
  • Click the option Recover Deleted Items From Server.
  • Select the items that you want to recover and click on OK.

Method 3: Retrieve Deleted Emails in Outlook Using Tool

Although, it is possible to recover deleted items in Outlook using the Deleted Items Folder or Recoverable Items Folder. But, the deleted items do not remain in these folders for a long time. On an average any deleted item remains in these folder upto 15 days, which may extend to 30 days at maximum.

Using a tool to retrieve deleted emails from Outlook provides the users with the facility to recover the files which may have been deleted even several months ago without any hassle.

Outlook Email Recovery Tool is specially designed to recover deleted emails from Outlook 2019, 2016, 2013, 2010 & below versions. All the data items including emails, contacts, calendars etc., which have been accidentally or permanently deleted can be recovered using the tool. It also supports the recovery of corrupted & encrypted emails, contacts and calendar events. There is no limitation on the size of the deleted file, while recovering it through the tool.

Prominent Features of Outlook Email Recovery Tool

1. Recovery of permanently deleted items in Outlook.

2. Capable to decrypt and recover Outlook emails.

3. No time boundation on the recovery process.

4. Selective export and recovery of deleted files.

5. No limitation on the file size to be recovered.

6. Recovery of the original Outlook BAK File.

7. Recover deleted emails from Outlook in different formats: PST , EML , MSG , PDF , HTML, Office 365


Emails are the most valuable resource for any user. Recovery of accidentally deleted or lost emails thus becomes an important aspect that one must know. This blog deals with the different ways to recover deleted emails from Outlook. The user can compare the methods covered in this blog and then choose a suitable solution to retrieve the purged data items including emails, contacts, calendars, tasks, journals and notes. However, if the user is looking for a quick and simple solution to recover deleted items in Outlook, then directly choose the third-party software (tool) as suggested in the blog.

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