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Recover Deleted Emails from Outlook PST File Easily

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 17th, 2024
Reading Time 6 Minutes Reading
Category Email Tips

Emails act as central lifeline system of any organization. It’s storage and management is not as easy as we see. Deleting unwanted emails can help in email management and optimum storage. But what if important emails get deleted? It sounds scary! but don’t worry, here in this post I will discuss the ways to recover deleted emails from Outlook PST file.  Let’s get started!

Microsoft Outlook is a popular email application. It can efficiently manage emails along with contacts, calendars, tasks, journals, and notes. Either accidental deletion or any technical glitch can cause data loss. Microsoft Outlook itself provides option to recover deleted emails from Outlook with certain limitations. Don’t worry, I will discuss all in detain in below section. 

Outlook stores entire emails data into .pst file format. While deleted emails from Outlook it get deleted from mailbox i.e. PST file. 

This blog deals with the different methods, that a user can follow and recover deleted emails from Outlook easily.

Quick Steps:

Follow the instructions to recover permanently deleted emails from Outlook data file:

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  1. Download and install the recovery software 
  2. Add the PST file in software panel and view data
  3. Select output as PST file and hit Export button 
  4. Wait till the deleted emails recovery process completes. 

Is It Possible to Recover Deleted Emails from PST File

In short YES, it is possible to recover normal deleted as well as permanently deleted emails from Outlook PST file. For this, there are multiple methods available and the success rate of every method is different. Let us discuss all methods in detail and pick the best one to recover Outlook deleted emails. 

You can follow the below listed instructions to recover all deleted emails from Outlook. Let’s first discuss Microsoft inbuilt recovery options in Outlook. 

Method-1: Use Outlook Deleted Items Folder

The easiest option to recover deleted emails in Outlook is to look  into the Deleted Items Folder or Trash Folder and simply recover all required files from there. Below are the steps to recover deleted Outlook emails and other data items using the same.

Steps to Recover Using the Deleted Items Folder:

Note: the steps may be slightly different in different Outlook versions. Deleted Items Folder stores the deleted mails only for 30 days. Once the 30 days count is over the emails are permanently deleted. In case of permanent deletion, do not follow this method.

  1. Launch Outlook and Go to the Deleted Item Folder.
  2. Search for the Deleted Items, which needs to be recovered.
  3. Select all necessary email files and Right-click and choose the Move option. Then select Other Folder.
  4. This will retrieve and transfer all the deleted emails and items to Other Folder.

Note: It is possible to retrieve deleted emails in Outlook including emails, calendar, contacts, tasks and others from the Deleted Items folder. However, it becomes really difficult if the data gets deleted from this folder also. In this case, it is advised to try other methods discussed below.

Method-2: Recover from Outlook’s Inbuilt Recoverable Items Folder 

When data items get deleted permanently or deleted message is not in Deleted Items Folder, a user can try this method. For certain period of time Outlook keeps even permanently deleted emails, contacts, calendars into a hidden folder called Recoverable Items. 

When data goes in Recoverable Folder

  • Pressing Shift +Delete key together from the keyboard to remove the selected items.
  • Removing or deleting the items from the Deleted Items Folder.

Whenever any item is retrieved from the Recoverable Items Folder, it automatically goes to the Deleted Items Folder. After that the items can then be easily searched and recovered by moving them from Deleted Item folder to Other Folder.

Tip: Not all Outlook accounts, support Deleted Items Folder.

Steps to Recover Permanently Deleted Mails:

  1. Launch Microsoft Outlook and Go to the Home Menu.
  2. Click the option Recover Deleted Items From Server.
  3. Select the items that you want to recover and click on OK.
  4. Check Deleted Items Folder, you will find all recovered emails in it. Simply select the emails and move it to Other Folder.

All done, successfully recovered deleted emails from Outlook PST file. It you are unable to find your lost emails, then move to next method.

Let us move to experts recommended solution!

Method-3: Recover Deleted Emails from Outlook Using Software

Although, it is possible to recover deleted items in Outlook using the Deleted Items Folder or Recoverable Items Folder. But, the deleted items do not remain in these folders for a long time. On average any deleted item remains in this folder up to 15 days, which may extend to 30 days at maximum.

Using this deleted email recovery tool user can easily retrieve deleted emails from Outlook without any limitation of 15 or 30 days. It  allows users to recover permanently deleted files which may have been deleted even several months ago without any hassle.

Outlook Recovery Software is specially designed to recover deleted emails from Outlook 2021, 2019, 2016, 2013, 2010 & below versions. All the data items including emails, contacts, calendars, etc., which have been accidentally or permanently deleted can be recovered using this tool.

It also supports the recovery of corrupted & encrypted emails, contacts, and calendar events. There is no limitation on the size of the deleted file while recovering it through the tool.

In short! this recovery software is a all in one software for Outlook users. Simply use this tool and recover deleted emails from PST file and save in healthy and accessible file formats (PST , EML , MSG , PDF , HTML, Office 365).

Steps to Recover Deleted Emails from Outlook

Follow the instructions and easily recover lost emails, and save in healthy file format. 

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Step-1: Download Outlook deleted email recovery software and launch on your own system. Click on Add File from menu bar.

add pst file format deleted email recovery

Step-2: Navigate to the location and select the Outlook data file (PST, OST, BAK file) from which emails deleted. After selecting PST file hit Open button.

outlook data file

Step-3: Now the software will scan the PST file and list all associated folder in folder tree view. You can view emails with attributes in software panel. After that hit Export button.

view recovered emails in software panel

Step-4: Select one export option from the list, For example, I am choosing PST file. But you can select any of them as per your need. After that apply Advanced Settings and browse path to save Output. At last hit Export button.

recover deleted emails from pst

Step-5: After completing the deleted emails recovery from Outlook PST file. Now you have a .pst file that contains all deleted email message and other attributes. You can easily access it in Outlook using Import/Export option. 

recovery completed


Emails are the most valuable resource for any user. Recovery of accidentally deleted or lost emails thus becomes an important aspect that one must know. This blog deals with the different ways to recover deleted emails from Outlook.

The user can compare the methods covered in this blog and then choose a suitable solution to retrieve the purged data items including emails, contacts, calendars, tasks, journals, and notes.