Solution to Error Outlook PST File Has Reached Maximum Size Limit

Admin | Published: 2019-07-20T05:01:26+00:00 | Email Tips
PST Oversize Error

All Outlook data is stored in PST file format. In Outlook, PST file stands for Personal Storage Folder file. When PST file has reached maximum size it generates errors. Every account has one PST file linked with it. PST files can store maximum 20 GB of data. It becomes difficult for users to handle large PST file corruption issues.

PST files are the most important part of Outlook application. Outlook data such as contacts, calendars, emails, tasks, journals are all stored in PST file. When PST file has reached maximum size, it needs immediate recovery as data access from them becomes impossible.

Consequences of Large PST File Corruption

1. Oversized PST file become damaged.

2. Data access to all the stored items in PST file is not possible.

3. Oversized PST file corruption halts the entire user activity.

Top 3 Ways to Reduce PST file has reached maximum size

Method 1 : Cleaning Oversized PST File Data

It is the quickest method to remove large PST file corruption. Cleaning PST file data means eliminating all data that is unnecessarily occupying space in the PST file. Data items that are not needed by the user, should be deleted from oversized PST file time-to-time. This is the simplest method to free up PST file space and prevent files from reaching maximum size limit. Duplicate data items in PST file, if any are also removed to free up extra memory occupied by them. This prevents the error PST file has reached maximum size.

Steps to Clean Outlook PST File Data

Step 1: Open your Outlook account.

Step 2: Select the data items that are not needed any more.

Step 3: Right-click and choose the option Delete.

Method 2 : Using Archive Method

Archiving data is a simple method of dealing with oversized PST file corruption. It reduces the file size by splitting the file into smaller parts. Steps to archive data depends on the Outlook version user is currently working on. Here, steps for Outlook 2007, are discussed.

Steps to Archive Data in Outlook 2007

Step 1: Open your Outlook account.

Step 2: Go to File Tab and select the option Archive.

Step 3: Choose the option Archive this folder.

Step 4: Go to Archive items older than section and specify a date.

Step 5: Specify location for the archived file, by clicking on Browse.

Step 6: Click on OK button, after giving the necessary details.

Steps to Archive Data in Outlook 2010 / 2013 / 2016 / 2019

Step 1: Open your Outlook account.

Step 2: Go to File Tab.

Step 3: Under Cleanup Tools, choose the option Archive.

Step 4: Choose Archive this folder option.

Step 5: Under Archive items older than section, select a date.

Step 6: Select the folders that need to be archived, by clicking on Browse.

Step 7: Click on OK button, to start the retrieval process.

Method 3 : Using Advanced Tool

Advanced Tools are best software to be used for large PST file corruption issues. They result in no data loss and quick recovery of deleted items. Outlook Email Recovery Tool fixes oversize issues like “PST file has reached maximum size” quickly and efficiently. Both UNICODE & ANSI files can be recovered from oversized PST file. Listed below are the advantages of Outlook Email Recovery Tool, which make it highly preferable over other method’s of recovery.

Advantages of Outlook Email Recovery Tool

1. Scan the oversized PST file in-depth.

2. Preview the data items on Software.

3. Recover PST file and save it in different formats.

4. Easy to download. Supported by all versions of Outlook.

5. Splits PST file into files of smaller size.

Conclusion

All Outlook data is stored in PST files. Maintaining the size of PST file is thus always necessary. When PST file has reached maximum size, they become corrupted and inaccessible. To prevent Outlook files turning into oversized PST file, follow the methods as discussed in the blog. But once, large PST file corruption issues arise, it is impossible to get the stored data items back. In such a situation, switch to advance tools to remove oversized PST file problem. Advance tools help in fixing the error without any loss of data.