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How to Import VCF to Outlook? Easy Techniques!

Published By Raj
Debasish Pramanik
Approved By Debasish Pramanik
Published On June 26th, 2024
Reading Time 7 Minutes Reading
Category VCF File

Overview: Looking for a way to import VCF to Outlook contacts ? In this how-to guide, we will focus on top 5 ways to import vCard contacts to the Outlook platform. So if you are looking for a similar method, keep reading the guide to understand the entire import process. However, before jumping to the solution, let’s first understand what VCF and Outlook are and their importance. So, let’s get started.

VCF or vCard file is a virtual business card that stores contacts. When you import VCF contact to Outlook, you migrate contacts with their attributes and fields. Furthermore, a VCF file consists of several fields and they store bits of information such as name, phone number, email, fax ID, address, zip code, etc. On the other hand, Microsoft Outlook 365 is one of the most famous email applications. This email service provider accepts vCard files and offers many benefits to its users. Therefore, many users want to import vcf contacts to Outlook address book.

This blog will discuss various procedures to import contacts from VCF to Outlook. Moreover, we will also learn an effective solution to easily add multiple vCard files to Outlook contacts.  So, in this section, we first need to know the main user problems and their queries about the process of importing multiple vCard contacts to Outlook. To know more about the problems, read the following user query:

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User Query

Yesterday I tried to import VCF file to Outlook, but it didn’t work. Even running this conversion work became very difficult for me. So, please share with me the best way, which helps me to import VCF contacts to Outlook 2021 in an efficient manner.

Before jumping toward the processes segment, we will mention possible reasons for moving VCF files to Outlook 365 contacts.

Why Do You Need to Import VCF to Outlook?

  • Manage All Contacts from One Place: – Users who manage contacts using multiple apps but want to manage all contacts from one place. These users also prefer to import vCard files and include all contacts in Outlook.
  • Seamless Integration: vCard files can be very easily integrated into the Outlook contact management system, ensuring compatibility and easy access.
  • Business Networks. Importing vCard files is especially useful for business networks. This allows you to quickly add contacts from conferences and meetings.
  • Backup and Recovery: Importing VCF into Outlook 365 can help you create a complete backup of all your contacts, protecting you from accidental data loss or similar failures.
  • Cross-Platform Compatibility: vCard data files are compatible with a wide range of platforms and devices. Importing them into Outlook ensures that you can easily access them, no matter what device or platform you’re using.

How to Import Contacts from VCF to Outlook? Manual Method

Here are some of the techniques to import vCard to Outlook 365. Let’s discuss them step by step.

#1: Import VCF File to Outlook using Import/Export Wizard

  1. First of all Launch MS Outlook on your System
  2. Then, Go to File >> Open & Export >> Import/Export Wizard.

 Import VCF to Outlook using Import/ Export Option

  1. Select Import a .vCard file (.vcf) and click the Next button.
  2. Browse the vCard file to add in MS Outlook.

 Import VCF contact to Outlook

  1. At last, click Next to import multiple vCards into Outlook. 
  2. Look around to the destination where your VCF file is saved.
  3. Choose the VCF file and press Open Button.

#2: Import VCF to Outlook using Drag and Drop (for a single vCard file)

  • Launch Microsoft Outlook on your device.
  • Go to the contact and press People or Contacts at the bottom.
  • Open the folder where the VCF file is saved.
  • Drag and Drop the VCF file in the Contacts section of Outlook.

#3: Move vCard to New Outlook Using the Windows Contacts Folder

  • Open Windows Contacts on your device
  • Press Win + R then type Wab.exe, and click on Enter to open Windows Contacts.
  •  Press Import in the toolbar and choose VCF file.
  • Look around to the location of the VCF file and then press Open.
  • After the importing process, choose Export and select CSV.
  • Save the CSV file.
  • Launch Outlook, and navigate through the File > Open & Export > Import/Export.
  • Select the Import from another program or file and choose CSV.
  • Look around at the CSV file and follow the prompts to finish the import.

#4: Import Multiple vCards into Outlook using CMD

If you have multiple VCF files to import then you can choose the more efficient method using CMD:

  1. If you have multiple VCF files then combine them into a single file
  2. Open the command prompt (cmd) on your device.
  3. Go through the directory where your VCF files are saved.
  4. Run the command:  copy *.vcf combined.vcf.

Disadvantages of Using Manual Techniques

  1. Manually importing each VCF file into Outlook can be time-consuming, especially if you need to import hundreds of contacts.
  2. The manual way of importing data does not have automation, so you must repeat the import process for each contact file.
  3. Human errors during the manual data entry process can lead to data loss or corruption, especially when working with large data sets.
  4. The success of the manual import process largely depends on the skill and attention of the person performing the task. This might cause variations in results.

#5: Best Alternative Solution to Import VCF to Outlook

To overcome the limitations, we recommend using VCF Import Tool to convert VCF to Outlook 2021, 2019, 2016, 2013 and other versions below. The software allows users to convert individual or group VCF/vCard files to Outlook CSV format without losing data. The tool is capable of bulk migration of VCF files with multiple pins. Additionally, the software allows you to add folders containing multiple vCard files to the software source code. Downloaded contact folders can be easily transferred without losing any data.

Supports multiple versions of vCard files, i.e. v2.1, v3.0 and v4.0. It is capable of bulk importing vCard files with all fields assigned. VCF files created by Outlook 365, Skype, G Suite, Webmail and iCloud can be easily exported to PST format.

5 Quick Steps to Import Contacts from VCF to Outlook

  1. Download the vCard Import Wizard.
  2. Select “Add Files/Folders” to upload vCard files to the tool.
  3. Select the desired option to move VCF files.
  4. Click on the Export Option to migrate VCF contacts to PST.
  5. Choose the Save button to finish the process.

Let’s Wrap Up

Contact is the basic need of those who want to keep in touch with each other. So, users always try to maintain their contacts at all times. Many times, users want to import VCF to Outlook for numerous reasons. Therefore, in this post, we have described a manual to add multiple VCF files to the Outlook 2019, 2016 and 2021. Thus, users can try any approach without losing data. Apart from this, users can choose any of them at their convenience.

Read More Information Click this: How to Import VCF to Google Contacts?

Commonly Asked Questions by Users

Q: How do I add contacts to my Outlook contact list in bulk?

  1. Open MS Outlook on your machine.
  2. Press on “File >> Open & Export >> Import/Export.”
  3. Choose “Import from another program or file” and press Next.
  4. Follow the wizard to import a CSV file containing your contacts.

Q: What is a VCF file in Microsoft Outlook?

In MS Outlook, VCF is a standard file format used to store and exchange contact information. To access the contacts folder in Outlook, go to File >> Contacts Tab (all VCF files are present there).

Q: Can you import a VCF file to Outlook address book?

Go to the “File,” select “Open & Export,” and choose “Import/Export.” Pick “Import a VCARD file (VCF)” and follow the prompts to import VCF contacts to Outlook.


By Raj

A technical analyst and a writer with innovative ideas when it comes to technology. Provides solutions, tips and tricks to get things done using technology.