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How to Import VCF to Outlook Address Book in Batch Mode?


Priya | Modified: June 9, 2023 | VCF File | 5 Minutes Reading

VCF or vCard file is a virtual business card that stores contacts. When you import VCF to Outlook Address Book, you migrate contacts with their attributes and fields. Furthermore, a VCF file consists of several fields and they store bits of information such as name, phone number, email, fax ID, address, zip code, etc. Therefore, you can store any communication information you can think of. Whereas, MS Outlook email services are popular among many users. However, Outlook accepts VCF Contact files, but with some restrictions.

User Query: Yesterday I tried to import VCF contacts to Outlook Address Book, but it didn’t work. Even running this conversion work became very difficult for me. So, please share with me the best way, which helps me to bulk import VCF files in Outlook 2021 in an efficient manner.

Why Do Users Need to Import vCard File to Outlook Contacts?

There may be several reasons behind the conversion from VCF to Microsoft Outlook 2021, 2019, 2016, 2013 or below. Outlook is the most popular email client and provides many unique features to users. Some specific features attract the users to import VCF file into Outlook.

In addition, there are some reasons when users want to add VCF files to Outlook contacts, such as-

  1. MS Outlook provides correct information of all the contacts.
  2. Even Outlook provides an intuitive interface that makes it easier for a user to understand.
  3. Microsoft Outlook even facilitates you to easily connect to any network for contacts or any other data management.
  4. Moreover, it provides higher security than other email clients . 

Manually Import VCF To Outlook Address Book

To find out how to manually import a VCF or vCard into the Outlook contacts, follow the steps given-

  • Launch MS Outlook and go to File Option.
  • Select Open & Export option and then, Import and Export Wizard.
Import and Export Wizard
  • Choose the option to import a .vCard file (.vcf) and select the Next button.
import a .vCard file
  • Next, you need to browse to the vCard file you want to export.
browse to the vCard
  • Now, in this steps, mouse-click on the Next button.
  • Finally, .vcf files are stored at the specific location you specify.

Professional Approach To Bulk Import VCF To Outlook Address Book

Users can also perform this process manually, but there are some limitations, you cannot import multiple VCF files simultaneously. So you have to import all files individually. When importing them, you have to manually set the custom fields, which is very long and time-consuming. This process is not suitable for importing multiple vCard files into Outlook. That is why you need to choose a commercial solution called the vCard Importer Tool.

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That can convert multiple vCard files to the format you want. This utility offers some unique features. Moreover, it supports data transfer in all versions of MS Outlook. This software allows you to transfer VCF contacts to MS Outlook in large amounts. Therefore, this app is a reliable solution to successfully add VCF files to Outlook contacts.  

Follow the Steps Below to Use the Tool

Download the software on desktop and import vCard contacts directly into MS Outlook address book-
  • First of all, you have to Launch the Software on your Local Machine.

install software

  • Thereafter, click on the “Add File” tab to select VCF file.

add file option

  • In this step, you will get the Preview option, of the files which you select to import. 

preview option

  • Now, you will see 3 options of file formats on your screen, select them as per your need. 

file format option

  • Lastly, hit the Export button to end this process. 

export button

Key Features OF This Utility

  • Import unlimited contacts into Outlook with just a few clicks.
  • Moreover, there is no restriction on the number or size of contacts you import.
  • It supports all versions of vCard 2.1, 3.0, and 4.0.
  • Also, it exports all contact file attributes and fields.
  • Option to save contacts to existing address books.
  • This allows direct contact import to MS Outlook profile.
  • Furthermore, this tool even supports all versions of MS Outlook, such as 2021, 2019, 2016, 2013, 2010, etc.
  • This tool maintains data integrity and prevents any data loss.
  • Able to save VCF file in current Outlook PST profile.
  • This expert recommended software creates a separate PST file with address book contacts only.
  • There are many import options like new PST, save new outlook profile.

Let’s Wrap Up

Contact is the basic need of those who want to keep in touch with each other. So, users always try to maintain their contacts at all times. Many times, users want to switch from a vCard file to Microsoft Outlook. Therefore, in this post, we have described both manual and automated solutions to  import VCF to Outlook address book. Thus, users can try any approach without losing data. Apart from this, users can choose any of them as per their convenience.


Q- How do I Import a VCF file into Outlook contacts safely?

Answer- Steps to easily import the file-

  1. Download the Software on PC to import.
  2. Tap Add File to select VCF file.
  3. Preview the files to select for importing.
  4. Now, choose any of 3 options of file formats.
  5. Hit the Export button to begin.

Q- How do I import a vCard file directly into an Outlook profile?

Answer- Follow the mentioned steps of the suggested software and choose Outlook profile option from the list to directly transfer the vCard file.

Q- Is this tool able to work on Windows 11 to import .vcf files?

Answer- Yes, this professional software is quite efficient and works smoothly with all the latest versions of Windows operating system, including Windows 11, 10 and below.