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Find How to Remove Duplicate Notes in Outlook Application

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On September 18th, 2021
Reading Time 4 Minutes Reading

Just like sticky Notes Microsoft also provides the functionality of Notes that you can display either in Outlook or right on your desktop. It is a very important and useful function of Microsoft Outlook because by using you can simply save your all notes in your email client quickly. Also, you can send notes through emails to others. But sometimes due to the wrong synchronization of Outlook users encounter multiple duplicate Notes which creates lots of confusion while searching for some important Notes.

Hence, in this blog, we are going to discuss the method on how to remove duplicate Notes in Outlook? So stick with this blog if you do not want to lose your data while deleting duplicates.

Basically, the main reasons for duplicate Notes in Outlook are syncing Notes with other mobile devices and if anything goes while syncing then you will end with duplicates. Also, if you importing data from other email clients to Outlook and if you forget to disable the option to copy duplicate files, then you will end with duplicate Notes in Outlook.

How to Remove Redundant Duplicate Notes in Outlook ?

As we said above Notes in Outlook is a very useful feature to take notes instantly. But Outlook does not provide any solution to duplicate Notes from Outlook.

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Hence, many of the Outlook users are not able to remove duplicate Notes from Outlook. So after considering the requirement of users we have come up with an automated solution that makes this task a fun game.

SysTools Outlook Duplicate Remover is a tool that deletes any kinds of duplicates from Microsoft Outlook. This tool is also capable to remove duplicate emails, contacts, calendars, tasks, and journals not from Outlook PST to OST and BAK files.

Steps to Remove Duplicate Notes in Outlook Using Tool

1. Download and install the tool from the above download button

2. When the installation is completed open the duplicate remover tool and click on the Add File(s) or Add Folder.

Remove Duplicate Notes in Outlook

3. Now, you will see two option under the Duplicate Option

  • Within Folder this option allows you to remove duplicates within the folders
  • Across Folder, by using this option you can delete duplicates across the folder.
  • So choose the options as per your requirements
Remove Duplicate Notes in Outlook

4. After that choose the destination location

5. Now, tick out the Notes option checkbox from the select item type option

6. Choose an action that you want to apply to duplicate items.

Remove Duplicate Notes in Outlook

7. Click on the Next button to initiate the process of remove duplicate Notes from Outlook.

How to Remove Duplicate Notes in Outlook Manually?

If you do not want to spend any single penny to remove duplicate notes in Outlook, then here in this section we are going to discuss the manual method too. But with the help of this method, you can only delete single Notes at a time which is a nice approach if you have fewer duplicate Notes In Outlook.

  • First Open your Outlook program
  • Now, click the Notes button in the Navigation pane.
  • After that, your list of notes appears on your screen.
  • Select the duplicate Notes from the list.
  • After that, click on the Delete button to delete duplicate Notes from Outlook

Why this software?

This tool provides you the facility to delete duplicates from email contacts calendar, task, notes, and journals in batch

Provide various action to draw out duplicates like deleting permanently, move to delete an item, move to folder, put a flag, inspire as expire.

Various filter options such as date filter, size filter, category filter.

The tool is capable to preserve the metadata properties along with folder hierarchy.


If your Outlook is filled with duplicates Notes and you want to delete all of them in batch, then this blog helps you, Here we have discussed the most secure and effective solution on how to remove duplicate notes in Outlook. So, go with the blog and choose the method as per your requirements.