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How to Quickly Import Gmail Calendar to Outlook in Few Steps?

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 18th, 2024
Reading Time 5 Minutes Reading
Category Email Tips, Gmail

In this blog, we will provide an easy-to-import Gmail Calendar to Outlook. You need not worry about re-entering all your appointments and task again in your Outlook account. Simply transfer calendars from your Gmail account and import it into the Outlook account.

Several Gmail users prefer to use desktop Outlook email clients for Offline access to Gmail emails. By synchronizing, Gmail account with Outlook, any user can access their Gmail emails in MS Outlook. However, this method doesn’t transfer calendar from Gmail to Outlook. Therefore, you need to specifically export Gmail calendar and then import it into MS Outlook.

Methods to Import Gmail Calendar to Outlook in the Simplest Way

Generally, there are two ways using which one can move their Gmail calendars into MS Outlook. Either directly export Gmail calendar in Outlook PST format Or first export it in ICS format and then import it into Outlook. Both process is quite easy and have their own advantage over another. You can see both processes and choose the most efficient one for yourself.

#1 Directly Export Gmail Calendar in PST Format and Import to Outlook

The main benefit of this method is, that it not only allows to importation of calendar data but also other necessary items such as contacts, emails and docs. You can perform this operation using Gmail Backup Utility. Such a utility allows to transfer of complete Gmail account data in Outlook PST format. Additionally, you can set the filter for your calendar data also, to import calendars of a particular year/month/day. And, with advanced features such as an Incremental option, you can import Gmail calendar to Outlook PST without duplicates.

Steps to Directly Transfer Calendar From Gmail to Outlook:

Step #1: Export Gmail Calendar

1. Click the Download button and then Install the utility on your system to get Google Calendar in Outlook.

Enter the Gmail account Id and password and proceed with the authentication method.

import Gmail calendar to Outlook

2. Choose the Gmail Category as “Calendar” (or any if required) and set the date-range filter.

select the item type to export

3. Select the email format as “PST” file format and choose the destination location.

select the format
4. Click on the Start button to initiate the process to transfer Google Calendar to Outlook PST.

import Gmail calendar to Outlook

Step #2: Import Gmail Calendar to Outlook:

1. Open the MS Outlook application on your computer

2. Go to the File tab, choose the “Open” tab and then Import/Export

3. Now, choose the “import from a program or file” option from the list.

4. In the next window, select the “Outlook data file (.pst)” option >> Next.

5. Browse the Gmail calendar containing the PST file and click Next.

6. Choose the Outlook account ID to import the PST file >> Finish.

After this, all the Gmail calendars will be transferred to MS Outlook successfully. You can go to your Outlook account and check the calendar’s data.

Special Note: If you want to import Gmail calendar to Outlook and also wish to share or access on desktop, then you can choose export format EML, MSG, MBOX, PDF format. All these formats will transfer Gmail calendar in ICS format on desktop. Later you can import these calendar into Outlook Application.

Read More: How to Take Backup of Gmail Emails

#2: Transfer Gmail Calendars in ICS and Import in Outlook

Another way to transfer Google Calendar to Outlook is by first exporting calendar files in ICS format and then importing the ICS file into Outlook for offline access. Following are the easy steps to transfer calendar from Gmail to Outlook:

Step #1: Export Your Google Calendar Data

1. First, open your browser and go to https://calendar.google.com/

2. In the Google Calendar window, click on Gear icon at the top-right corner and click on Settings

3. Now, click on Import/Export option for continue to transfer Gmail calendar to Outlook

4. Go to Export tab, and choose the Calendar event type and click on export button.

5. Google will take some time and will create a ZIP file containing all the calendar in Gmail account.

6. Unzip the downloaded zip file and extract the calendar from it.

Step #2: Move the Calendars file into Outlook Account

Perform the following steps to import each Google calendar to Outlook:

1. Open MS Outlook (2013 | 2016 | 2019) on your machine

2. Go to File tab >> Open >> Import/Export

3. From Import and Export wizard, choose “import an iCalendar (.ics) or vCalendar (.vcs)” file.

4. Browse the Gmail Calendar (.ics) file to import into Outlook

5. In the next pop-up window, click on the “Import” button.

6. Open the Calendar window in MS Outlook and you will see a new calendar there.

By following these steps carefully, you will be able to easily get Google Calendar in Outlook PST format.

Also Read: Learn How to Export Gmail Emails to PST Format

Wrapping Up

You can choose any method explained in this blog to import Gmail calendar to Outlook. Both methods operate perfectly. If you wish to export a selective date-range calendar or other Gmail data proceed with method 1. Else, proceed with method 2 transfer Google Calendar to Outlook with filtering.


Q1. How do I get my Gmail calendar into Outlook?

We have explained different ways to get the Gmail calendar into Outlook in this post. You can refer from there and choose the suitable solution.

Q2. Can we use this for other email domains?

No, this tool only works for the @Gmail domain. you can only backup Gmail account data with this tool.  

Q3. Other than the calendar what Google items can we export using this tool?

You get the option like Documents, Mails, and Contacts to export from a Google account in different formats: PST, PDF, MSG, MBOX and EML.