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How to Transfer Contacts from Outlook to Gmail Step by Step?

Priya | Modified: June 9, 2023 | VCF File | 7 Minutes Reading

Summary: In this blog, you will learn how to transfer contacts from Outlook to Gmail account in a secure manner. Keep reading this blog to know about all the possible solutions.

MS Outlook used to be the first preference of users when it comes to communication but now Gmail is a valid alternative which is dethroning Outlook as the most commonly used email client. Therefore, more and more users are moving towards Gmail. As per a survey done, Gmail has 38% market share as compared to Outlook which is the choice of only 9% users. With its rapidly growing popularity, more and more businesses are making the drastic change from Outlook to Google for sending email back and forth.

User Query: Our company has decided to export Outlook contacts to Gmail and we needed to make this transition in a short amount of time. But as I tried it on my own, it seems to be a very long process with no end in sight. Is there a fast and reliable way to do this? ”

In this article, we will show you different ways to export contacts from Outlook to Gmail. An Outlook Contact is a place where users can store all the address information they need for business purposes or personal reasons. It contains information like name, address, email, notes, phone number etc.

How to Export Outlook Address Book to Google Account?

Problem: 

Hi, I am Vibhu, currently I am using Microsoft Outlook 2021 on my Windows 11 where I am managing multiple contacts. But, now, due to some urgency I need to transfer contacts from Outlook to Gmail account as soon as possible. However, I have tried manual work but I am able to move only one contact at a time. Hence, I’m looking for a quick solution with perfect accuracy. If anyone can suggest me a suitable solution then it would be a great help. Thank you!!!

Solution:

There are two possible ways to accomplish this task. One is to do it manually and the other is to use a professional software. Considering the fact that there are many contacts to be transferred, doing them manually can be a very tedious task. Also, to import Outlook contacts to Gmail without using tool you will need to export one contact at a time. On the other hand, you will not face such issues with software to export bulk contact list from Outlook account. As the tool enables you to export multiple files at a time without disrupting any data.

Method 1: Transfer Contacts from Outlook to Gmail Professionally

As it is not practical to transfer one contact at a time, using the manual method. Hence, a professional software becomes a necessity. Therefore, in this situations, it is better to take help of the vCard Export Tool to easily export Outlook contacts to Gmail.

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This software generates a required file which has the contacts mapped according to Google contacts, hence, it is fully compatible with the migration. Moreover, you are free to export an infinite number of contacts with the help of this tool without data modification.

Why it is Better to Use this Software?

  • The tool allows you to export Multiple Contacts in a single attempt.
  • Moreover, this professional software always preserves the contact details during the export task.
  • With the help of the tool, you can simply review contacts with their attributes before exporting them.
  • Quickly scans and loads the file in the tool.
  • Furthermore, it is quite helpful tool to even export contacts from corrupted, orphaned or password protected PST file as well.
  • You can easily create single/separate files for each contact.
  • Facility to export even the deleted contacts from the Outlook data file.

Tool Steps to Export Outlook Contacts to Gmail Address Book

1: First of all, just download, launch the tool and add required Outlook data file to it from desktop. You can also choose the Auto Detect Folder storage location in your local computer, then tap the Add button.

Transfer Contacts from Outlook to Gmail

2: The tool will scan the file automatically & provide you a preview of all the contacts from the file on the screen.

Transfer Contacts from Outlook to Gmail

3: Now, select Google CSV file format & browse a location on desktop to save the file.

Transfer Contacts from Outlook to Gmail

4: At last, hit the Export button to start the process.

files-exported

Now, follow the below given steps to transfer this exported file into your Gmail account.

  1. Login into your Google account and click on the Google Menu option.
  2. Here, click on the Contacts application and hit the Import button from the right corner.
  3. Now, tap the Select File option and choose the CSV file from desktop to import Outlook contacts to Gmail.
  4. After selecting the file, click on Open to load the files and finally hit the Import button to finish the process.

Voila! Your contacts from Outlook have been successfully exported to your Gmail account.

Method 2: Manually Transfer Contacts from Outlook to Gmail

This method is lengthy as compared to the first method. Here, you will have to individually export each contact from Outlook and move it into your Gmail. Follow these steps to get your job done.

  1. Launch Outlook, click on File, and choose the Open & Export option.
  2. Now, select the option Import/Export.
  3. Choose to Export to a File >> Next, now choose Comma Separate Values >> Next.
  4. Now, choose the Contacts folder and click the next button.
  5. Browse the location to save the file and hit on OK button.
  6. Finally, choose to Map Custom Fields on another window & click Finish.

Now, to proceed, follow the steps mentioned in Phase two of Method 1 i.e., transfer the CSV file into Google account.

Conclusion

This article explains you how to transfer contacts from Outlook to Gmail in two different ways. Whereas, the manual method got limitations linked with it as you will need to go to every contact individually and migrate them. In short, this is a time-consuming process and is not practical when it comes to bulk migration of contacts. Hence, the suggested software however does the job pretty easily and quickly. So, you can use it to transfer multiple contacts at once without damaging or losing any data.

Related: Export Outlook 2016 Contacts To vCard Like an Expert!

Frequently Asked Questions

Q- Can I export my password protected files as well?

Yes, exporting even password protected files is very easy with the help of this tool. It is capable of transferring orphaned and corrupted files as well.

Q- Does this tool generate single CSV file for all outlook contacts?

Yes, you can either choose to create a single CSV file for all contacts or create a separate CSV file for each contact.

Q- Does this tool preserve all the details of the added Outlook data file?

All the attributes, details like name, phone number, address, email id etc. are well preserved by this tool while exporting Outlook contacts to Gmail.

Q- Can I use this software to import Outlook contacts to Gmail account on my Windows 11?

Yes, it is an advanced software that is compatible with all Microsoft Windows operating systems. So, yes you can easily run this software on Windows 11, 10, 8 or any below version.