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Exporting Exchange Mailbox to PST Made Simple with Expert Solution

Export Exchange Mailbox to PST

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On September 1st, 2022
Reading Time 4 Minutes Reading
Category Exchange Server

Exporting Exchange mailboxes to PST is not a simple process if you don’t follow the right procedure or choose the right solution. Additionally, proper expertise is required to carry out the process as any error might result in a complete mess. Thus, we have come up with the most trusted solution that helps users to export mailboxes with ease.

The following write-up consists of two ways using which you can export Exchange mailbox to PST format. The first procedure is a professional solution that is recommended by experts and makes your process quick and secure. On the other hand, the second method includes the use of PowerShell cmdlets that are free to use but requires technical expertise.

How You Can Export Exchange Mailbox to PST Using Professional Solution

When we talk about the easiest and quickest way to export PST from Exchange mailboxes, then this Exchange Export Tool is the top choice of users. This advanced solution helps users to export all Exchange emails into PST format without losing a single bit of data. Moreover, it offers a simple user interface with best-in-class features to make the entire process effortless.

The software comes with a wide range of filters and options like a date-range filter, delta export option, detailed dashboard, 4 export options, export reports, and much more. You can use all these features and make your export process simple and customizable. Another benefit of using this application is that it supports bulk exporting Exchange mailboxes to PST format.

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The trial version of the software is available completely free of cost and permits users to export two complete user mailboxes.

Simple Working Steps of the Software

1. Download Exchange PST Export Tool for free.

2. Enable the Emails checkbox from workload selection and choose date-filter if needed.

3. Enter Exchange Server details and choose the PST destination path.

4. Import users into the tool and select the mailboxes that you want to export.

5. Validate all the mailbox permissions and start the process to export emails from Exchange Server.

Point to Note: There are a few users who have saved their Exchange mailbox data in EDB file and now want to convert it into PST format. For those users, we have another solution named EDB to PST Converter that gets the job done. You can try the salient features of the software for free.

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PowerShell Cmdlet to Convert Exchange Mailboxes to PST

Another option that users can choose to perform the export process is by opting for PowerShell commands. However, there are some prerequisites that a user must fulfill for successful results. Let’s have a look at them:

1. You must assign Mailbox Import Export role before initiating the process. Execute the below command to do the same:

Mailbox Import Export Rule

2. Not only that, but you also have to grant full access to Exchange Trusted Subsystem before you proceed to the next step.

Permissions for Microsoft Exchange

Now you can start executing the PowerShell cmdlets to export PST from Exchange mailboxes.

You can run this command if you want to convert data from user’s primary mailbox.

New-MailboxExportRequest -Mailbox -FilePath

In case you want to export data from user’s personal archive, then the following command is for you:

New-MailboxExportRequest -Mailbox-IsArchive -FilePath

There are a few scenarios when the users want to convert a specific set of data from Exchange mailbox. In those cases, they can use the below-mentioned command:

New-MailboxExportRequest -Mailbox -ContentFilter {} -FilePath

You can replace {} with the fields that you want to apply a filter to. A detailed explanation of all the parameters is explained in Microsoft Docs. You can visit the website for more information.

For scenarios where you want to export only a specific folder while exporting Exchange mailboxes to PST, the best command for you is:

New-MailboxExportRequest -Mailbox -IncludeFolders “#Inbox#” -FilePath

This command will convert all the email messages stored in the inbox folder of the mailbox.

Bringing It All Together

After reading the complete article, the users would be able to export Exchange mailboxes to PST format easily. To make the process simpler for users, we have explained both professional and PowerShell commands. Now it is up to the user’s choice which procedure is most suitable for them. However, when it comes to an expert’s recommendation, then you must try the automated solution once.