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2 Best Ways to Export Exchange Mailbox to PST – Detailed Guide

Nilesh Kumar | Modified: 2022-03-30T19:09:34+05:30|Exchange Server | 4 Minutes Reading

The following write-up will teach you how you can convert / export Exchange mailbox to PST using two ways. The first procedure is a professional solution that is recommended by experts and makes your process quick and secure. On the other hand, the second method includes the use of PowerShell cmdlets that are free to use but requires technical expertise.

How You Can Export Exchange Mailbox to PST Using Professional Solution

When we talk about the easiest and quickest way to export PST from Exchange mailboxes, then this is one of the best ways. The Exchange Export Tool is an advanced solution that helps users to export complete Exchange mailbox data without losing a single bit of it. Moreover, it offers a simple user interface with best-in-class features to make the entire process effortless.

Furthermore, the users can apply numerous filters as well to convert only selective data from Exchange. This option saves a considerable amount of time and storage space for users. The category-based filter of this tool will permit you to include / exclude any specific mailbox item during the export process. For example, you can only export emails from Exchange Server while excluding other mailbox items.

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The trial version of the software is available completely free of cost. You don’t have to pay any cost to try the features of the tool.

Simple Working Steps of the Software

1. Download this tool to export Exchange mailbox to PST.

2. Enter Admin login credentials and Active Directory IP.

3. Choose the mailboxes that you want to export.

4. Apply advanced settings and export PST from Exchange server.

Point to Note: There are a few users who have saved their Exchange mailbox data in EDB file and now want to convert it into PST format. For those users, we have another solution named EDB to PST Converter that gets the job done. You can try the salient features of the software for free.

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PowerShell Cmdlet to Convert Exchange Mailboxes to PST

Another option that users can choose to perform the export process is by opting for PowerShell commands. However, there are some pre-requisites that a user must fulfill for successful results. Let’s have a look at them:

1. You must assign Mailbox Import Export role before initiating the process. Execute the below command to do the same:

Mailbox Import Export Rule

2. Not only that, but you also have to grant full access to Exchange Trusted Subsystem before you proceed to the next step.

Permissions for Microsoft Exchange

Now you can start executing the PowerShell cmdlets to export PST from Exchange mailboxes.

You can run this command if you want to convert data from user’s primary mailbox.

New-MailboxExportRequest -Mailbox -FilePath

In case you want to export data from user’s personal archive, then the following command is for you:

New-MailboxExportRequest -Mailbox-IsArchive -FilePath

There are a few scenarios when the users want to convert a specific set of data from Exchange mailbox. In those cases, they can use the below-mentioned command:

New-MailboxExportRequest -Mailbox -ContentFilter {} -FilePath

You can replace {} with the fields that you want to apply a filter to. A detailed explanation of all the parameters is explained in Microsoft Docs. You can visit the website for more information.

For scenarios where you want to export only a specific folder while exporting Exchange mailboxes to PST, the best command for you is:

New-MailboxExportRequest -Mailbox -IncludeFolders “#Inbox#” -FilePath

This command will convert all the email messages stored in the inbox folder of the mailbox.

Bringing It All Together

After reading the complete article, the users would be able to export Exchange mailboxes to PST format easily. To make the process simpler for users, we have explained both professional and PowerShell commands. Now it is up to the user’s choice which procedure is most suitable for them. However, when it comes to an expert’s recommendation, then you must try the automated solution once.