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Export Exchange Mailbox to PST Using 3 Distinct Ways

Published By Nilesh Kumar
Approved By Raj
Published On March 19th, 2024
Reading Time 6 Minutes Reading
Category Exchange Server

Exporting Exchange mailboxes to PST is not a simple process if you don’t follow the right procedure or choose the right solution. Additionally, proper expertise is required to carry out the process as any error might result in a complete mess. Thus, we have come up with the most trusted solution that helps users to export mailboxes with ease. The following write-up consists of three different ways using which you can export Exchange mailbox to PST format. 

The first procedure is a professional solution that is recommended by experts and makes your process quick and secure. On the other hand, the second and third methods method are free to use but require technical expertise. So, let’s start with the methods sequentially.

How You Can Convert Exchange Mailbox to PST Using Professional Solution

When we talk about the easiest and quickest way to export PST from Exchange mailboxes, then this Exchange Export Tool is the top choice of users. This advanced solution helps users export all Exchange emails into PST format without losing a single bit of data. Moreover, it offers a simple user interface with best-in-class features to make the entire process effortless.

The software comes with many filters and options like a date-range filter, delta export option, detailed dashboard, 4 export options, export reports, and much more. You can use all these features to export Exchange mailbox to PST simply and efficiently. Another benefit of this application is that it supports bulk exporting Exchange mailboxes to PST format.

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The trial version of the software is available completely free of cost and permits users to export two complete user mailboxes.

Simple Working Steps of the Software

Step 1. Download Exchange PST Export Tool and Choose Source and Destination platforms.

Source and Destination platforms

Step 2. Enable the checkboxes from workload selection and choose date-filter if needed.

select workload items

Step 3. Enter Exchange Server details and choose the PST destination path.

provide source credentials

Step 4. Import users into the tool for whom you want to export Exchange mailbox to PST.

load users into the tool

Step 5. Validate all the mailbox permissions and start the process to export emails from Exchange Server.

hit Export button to export Exchange mailbox to PST

Point to Note: There are a few users who have saved their Exchange mailbox data in EDB file and now want to convert it into PST format. For those users, we have another solution named EDB to PST Converter that gets the job done. You can try the salient features of the software for free.

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Convert Exchange Mailbox to PST Using PowerShell Commands

Another option that users can choose to perform the export process is by opting for PowerShell commands. The PowerShell commands are not easy to use they require a lot of technical knowledge. Sometimes in between the process there is an issue persists Exchange server is unavailable. However, there are some prerequisites that a user must fulfill for successful results. Let’s have a look at them:

1. You must assign Mailbox Import Export role before initiating the process. Execute the below command to do the same:

Mailbox Import Export Rule

2. Not only that, but you also have to grant full access to Exchange Trusted Subsystem before you proceed to the next step.

Permissions for Microsoft Exchange

Now you can start executing the PowerShell cmdlets to export PST from Exchange mailboxes.

You can run this command if you want to convert data from user’s primary mailbox.

New-MailboxExportRequest -Mailbox -FilePath

In case you want to export data from user’s personal archive, then the following command is for you:

New-MailboxExportRequest -Mailbox-IsArchive -FilePath

There are a few scenarios when the users want to convert a specific set of data from Exchange mailbox. In those cases, they can use the below-mentioned command:

New-MailboxExportRequest -Mailbox -ContentFilter {} -FilePath

You can replace {} with the fields that you want to apply a filter to. A detailed explanation of all the parameters is explained in Microsoft Docs. You can visit the website for more information.

For scenarios where you want to export only a specific folder while exporting Exchange mailboxes to PST, the best command for you is:

New-MailboxExportRequest -Mailbox -IncludeFolders “#Inbox#” -FilePath

This command will convert all the email messages stored in the inbox folder of the mailbox.

Export Exchange Mailboxes to PST Using Exchange Admin Centre

The Exchange Admin Center(EAC) can also be used to export Exchange mailbox to PST. But using EAC, you need to export a single mailbox of the user one by one. Due to this, the process becomes lengthy. Follow the steps below to successfully convert Exchange mailboxes to PST using the EAC.

  • Step 1. Login to the EAC using the right credentials.
  • Step 2. Click on Recipients then press right-click on the user.
  • Step 3. Choose the option of Export to a file.
  • Step 4. Select the mailbox either regular or archive to convert to PST and then Next.
  • Step 5. Specify the destination location to save the resulting file.
  • Step 6. Finally, click on Finish.

Bringing It All Together

After reading the complete article, the users would be able to export Exchange mailbox to PST format easily. To make the process simpler for users, we have explained professional, EAC, and PowerShell commands. Now it is up to the user to choose which procedure is most suitable for them. However, when it comes to an expert’s recommendation, then you must try the automated solution once.

Frequently Asked Questions

Q1. How to convert Exchange mailbox to PST using the automated tool?

Ans – Follow the below steps:-

  • Step 1. Download and Choose Source and Destination platforms.
  • Step 2. Select the workload.
  • Step 3. Enter Source and Destination details.
  • Step 4. Load users and start the Export process.

Q2. What Should I need to do before starting to export Exchange mailbox to PST using PowerShell?

Ans – Firstly, you need to assign the Import / Export role and grant full access before using the PowerShell commands.

Q3. How do I export all Exchange mailboxes to PST from Exchange database?

Ans – To extract all the mailboxes from the Exchange database in one shot is possible by the above-mentioned automated tool.

Q4. Can we convert Exchange mailbox to PST using the Exchange Admin Center?

Ans – Yes, with the help of EAC we can extract Exchange mailboxes to PST. It requires some basic steps:-

  • Step 1. Sign in to the EAC > Recipients.
  • Step 2. Hit right-click on the user.
  • Step 3. Select Export to a file then Mailbox and Next.
  • Step 4. Provide destination location and Finish.

By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.