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Export Outlook Contacts to CSV File in Simple Steps

export contacts from Outlook Mac to CSV

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On November 23rd, 2023
Reading Time 7 Minutes Reading
Category Mac Outlook

Exporting Outlook contacts to CSV format is quite simple process. You just need to follow certain steps to complete this task. In this post, I will list the steps for Mac Outlook and Windows Outlook users. So, you need not worry, lets us discuss steps and convert Outlook contacts to CSV on Mac and Windows OS.

Hello there,
I have more than 7000 contacts in Outlook and I need to update significantly. I’m using Outlook 2016 on my Mac machine and want to avoid update every contact manually. I’m thinking of converting .olm file to a .csv format. So, that I can make some all the changes through a spreadsheet that will be a lot quicker. Any recommendation on what software program is suitable for export contacts from Outlook Mac to CSV file format?

Without wasting time let’s start with a quick introduction to Microsoft Outlook.

Introduction of Microsoft Outlook

Windows Outlook was first released with Exchange Server 5.5 and was initially provide users to manage desktop/local to configuring POP3 and Web-based services. A user can easily compose, manage, send or receive emails. It also allows users to modify personal data including contacts. It is a subscription-based service. The Storage file of Windows Outlook is PST and OST in different scenario’s. Outlook itself provides export option for contacts.  

Mac Outlook is widely used email application for Mac OS and it store entire data in .olk file format and provides OLM file while using Export option. Since Microsoft Mac Outlook provides you many features but, still it’s very difficult to export Mac Outlook 2016 contacts to CSV.

Everything has there own pros and cons!

But, not to worry about anything.

In this entire post, I will tell you how to export Outlook contacts to CSV file format in an effective way.

Export Outlook Contacts to CSV on Windows OS

As we discussed above Microsoft Outlook allows two different option for email configuration i.e. POP and IMAP. The steps are different in both cases, so let us discuss each in detail. 

For POP Outlook Users 

  • Launch Outlook and click on File >> Open & Export >> Import/Export.
  • Choose Comma Separated Value and hit Next.
  • Select Contacts tree from the Select Folder to Export from and hit Next.
  • Hit Browse button to specify the output storage path and hit Next.
  • Hit Finish after completing export Outlook contacts to CSV process.

Note: In case of advanced features like date filter, multiple profiles, orphaned PST files, etc. You can use third party software to complete export task without any limitation. 

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Guide for IMAP Outlook Users

  • Open Microsoft Outlook and Follow File >> Open & Export >> Import/Export.
  • Choose Export to a File option and hit Next button.
  • Now choose Comma Separated Values from Create a file of type window and hit Next.
  • Select Contact from opened window and hit Next.
  • At last Browse Path to save output file and hit Next.
  • Wait till the process to export IMAP Outlook contacts to CSV completes.

Note: If you have orphaned, inaccessible, delinked, damaged OST file then use professional software. It will help you to complete the export process. 

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Convert Outlook Contacts to CSV on Mac OS

Mac Outlook user can follow the below listed steps and easily export contacts from Mac Outlook to CSV format. 

Step-1: Export Contacts from Mac Outlook in OLM 

Mac Outlook exports contacts only in OLM file format. In this step, we will guide you on how to export the contacts in the OLM file. Follow the steps below:

  • Open Outlook for Mac on your Mac machine.
  • Go to the File Menu and select the Export option.
export mac outlook contacts to CSV,
  • Now, click on Contacts and hit the Continue button.
export Outlook Mac OLM
  • Select the Destination folder and hit the Save As button.
  • Once the process is completed hit the Finish button.

Following these steps will export Outlook Mac OLM file

Step-2: Convert OLM File Contacts into CSV Format

It is an essential step to convert OLM file into CSV format because any platform except Mac Outlook doesn’t support the OLM file. But, there are several platforms that support CSV and you can access CSV contacts from several email clients and devices. Below are the steps to export Mac Outlook 2019, 2016, 2011 contacts to CSV file:

Step-1. Download the best & reliable software to complete this task.

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Step-2. Launch the Tool in your system after successful installation.

Launch Software

Step-3. As the very first step, Click on the Add File / Folder button.

Click on Add File

Step-4. Select the OLM Files that need to be converted.

Select OLM

Step-5. Now, Select the “Export All folder/Export Selected folder” option according to your requirement.

Select Folders

Step-6. Choose CSV button to transfer OLM to CSV file format.

Advance Settings

Step-7. Browse the Destination Folder where you want to keep your converted CSV file.

export Outlook Mac OLM- Browse Folder

Step-8. Hit the Export button to start the process.

Click Export

Step-9. Once the export process gets completed, Click on the OK button.

export mac outlook contacts to CSV - Click OK

This is how you can easily execute Outlook Mac Export contacts to CSV operation.

Also Read: How to Import Outlook OLM to Mac Mail

Export Contacts from Outlook Mac to CSV with These Features

Let’s have a look at the fetaures of this advanced utility to know why this solution is way better than other risky methods. You can find these features below respectively:

  • Users can easily export their OLM data files to various formats like PST, HTML, MBOX, PDF, EML, vCard, etc.
  • If users want, they can also export the archive folder of OLM files into the desired file format with ease.
  • If the size of the resultant PST file is large, then users can split the PST files as per their requirements.
  • This advanced automated solution is totally compatible with the Outlook versions 2011, 2016, & 2019.
  • The automted solution is capable of providing users with an instant preview of emails & attachments.
  • Here, the folder hierarchy, as well as the metadata, can be using preserved with advanced algorithms.
  • There is no file size restriction present here & no need to download the Outlook application as well.

Summering Up

So, there are many queries related to the topic we discussed today. If you dealing with these types of queries, go through the article we hope you will find the best solution to export Mac Outlook Contacts to CSV File. Follow these simple steps & you can export contacts from Outlook Mac to CSV file without any technical knowledge.


Q- Does this automated solution support Outlook versions 2019, 2016 & 2011? 
A- Yes, this solution can help users to smoothly run the Outlook Mac export contacts CSV format in Outlook 2019, 2016 & 2011 versions.

Q- Is this tool available for free or do we have to pay for it?
A- This utility is not open source. However, users can utilize the demo version, which is totally free to test & experience the utility.

Q- What is the success rate of this software to export contacts from Outlook Mac to CSV format?
A- So far, there are no failures observed. the success rate of this tool is 99.995%. Moreover, the accuracy of the results is also quite high.