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Top 3 Methods to Convert Outlook Emails to PDF

Nilesh Kumar | Modified: 2021-09-09T13:07:47+05:30|Email Tips, Outlook Tips | 4 Minutes Reading

How to convert Outlook email to PDF is a common query among Outlook users. MS Outlook users often need to save their email messages in PDF format. But, they are not aware of the methods through which they can convert emails from Outlook data files to PDF. To help them, this blog will compile some of the popular ways to convert Outlook email messages to PDF file format.

Hello friends. I need to convert a large number of email messages in PDF for some legal purposes. The manual method I have tried seemed lengthy for bulk Outlook emails. Therefore, I am looking for a quick solution to convert Outlook email to PDF. If anyone knows any reliable technique for bulk Outlook email conversion, please let me know. I can open for both manual and automated methods.

Top 3 Methods to Convert Outlook Email to PDF

Here are the best ways to save your emails in Portable Document Format on any Windows OS run system.

Method 1: Convert Outlook to PDF With Reliable Tool

The most trusted approach to convert email messages from Outlook into PDF is to use PST to PDF Exporter. This application has been developed with advanced technology that can quickly convert a bulk number of emails from multiple PST files, and that too with their attachments. Download the software and perform Outlook to PDF conversion following these steps:

a. Open the software after downloading.

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b. Click on Add File button to add PST files (no Outlook installation needed)

c. After the Outlook data file is included, check the preview of all the emails saved in it.

d. Select PDF from the next screen.

e. Click on Advanced Settings to apply additional settings on PDF file.

f. Select the location for saving the PDF files to export Outlook email to PDF.

g. Click on Export button to convert the email message in PDF.

Method 2: Convert Outlook Emails to PDF Using Print Option

If you are not interested to use the paid tool and have a few emails to convert, then you can also choose this manual conversion option. Here is how you can apply this method:

a. Start MS Outlook on your computer (any version that you use)

b. Double click on any Outlook email to open it.

c. Click on File from the Menu and select Print option.

d. Open the Printer drop-down list and choose Microsoft Print to PDF option.

e. Click on Print Option and name the file.

f. Click on Save button and the emails will be saved as the PDF file.

Method 3: Convert Email to PDF with Outlook Options

If you want to use the manual technique in any Windows system lower that Windows 10, you need follow a separate guide to convert Outlook emails to PDF. Here is the one for Windows 8.1 and other version users:

a. Open MS Outlook and open the email message you want to export.

b. Click on File tab and choose Save As option.

c. The Save As dialog box will appear. Choose the folder where you want to save the exported file.

d. Add a name for the file and choose HTML as the file type.

e. Click on Save button to save the emails in HTML format.

f. Now, right-click on the HTML file and open it with MS Word.

g. Click on File > Save As, and select PDF for saving your file as PDF.

When to Use Outlook to PDF Converter

As we have mentioned three methods to convert Outlook email to PDF, one might get confused about which one to choose. Users must choose the automated tool, i.e., when they are in following situations:


No matter what is the reason behind your need to convert Outlook email to PDF, the blog will surely be proven beneficial. Here, we have elaborated on the best methods to convert email from Outlook to PDF. However, apply the method that best suits your condition & requirement and get the job done quickly.