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How to Convert MSG to TXT File in Batches?

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On August 29th, 2022
Reading Time 4 Minutes Reading
Category Converter

Summary: This blog describes the methods to convert MSG to TXT file. The methods range from single conversion to batch mode.

MSG is the message format of Microsoft Outlook, a popular desktop email client that comes as a part of the Microsoft Office set of applications. Outlook allows its users to save any data item in an MSG file. While it is generally used to store one email message, an MSG file can also store an event, a contact, a task, etc.

Since not everyone uses Outlook, to share the .msg data many users wish to convert their MSG file to other file formats. Many such scenarios lead to MSG to TXT conversion as text files are accessible on all platforms easily.

This can be done by using Outlook itself. However, if you do not want to use Outlook, for any reason, we will describe the best possible alternative for batch conversion.

Top Practical Methods to Convert MSG to TXT File

Here we have two solutions:

  1. With Outlook (Completely Free)
  2. Without Outlook (Batch\Bulk Conversion)

Without further ado, let us start with the methods.

Free Method that Requires Outlook for Conversion

The process is very simple. Make sure you have Microsoft Outlook installed on the system you are executing these steps:

  • Right-click on the MSG file.
  • Select the “Open With” option.
  • Choose Outlook.

open with outlook

  • Now, choose the profile to open the file in Outlook.

choose outlook profile

  • The file will open.

file is open

  • Now, go to the “File” menu.
  • Click on “Save as”.

go to file then click save as

  • Choose “text only (*.txt)” in the Save as type
  • Click the “Save” button.

select text only

It’s quite easy to understand these steps. The only downside is that you can process only one MSG file at a time. It is simply not possible to batch convert MSG to TXT files using Outlook. Also, refer to another article if you cannot open the MSG file in Outlook.

MSG to TXT Converter for Batch\Bulk Export

This method does not require MS Outlook.

When it comes to exporting multiple MSG files to text format in bulk, the software is necessary. MSG to TXT Converter not only processes several .msg files but also provides a plethora of advanced options before conversion.

You can download the free demo version of the software from here. It allows you to convert 25 .msg files to txt for free. To unlock this restraint, a licensed version is required.

This tool is available for Mac & Windows systems. The OS versions it support are as follows:

  • Windows OS – Windows 11 (64 bit), Windows 10. 8.1, 8, 7 (32-bit & 64-bit), Windows Server 2008, 2012, 2016, 2019.
  • Mac OS – OS X 10.8, 10.9, 10.10, 10.11; macOS 10.12, 10.13, 10.14, 10.15, 11.0, 12.0

The steps to export .msg files to .txt in batch using the software are as follows:

Note: These steps are for Windows users. Find Mac steps here.

  • First, launch the software.

launch the software

  • Then, select the folder that contains the MSG file.

select the msg folder

  • Get a preview of all the MSG data items after selecting the folder.

get preview of msg files

  • Click on “Export” for complete conversion of selected folders or “Export Selected” for converting particular MSG files to TXT.

export all or selected MSg data

  • Now, select “TXT – Export to .txt file” from the list of given options.

choose txt format

  • Apply “Advanced Settings” like naming convention, date-range filter, and categories.

save advanced settings

  • After saving the settings, click the “Export” button to start converting Outlook MSG files to TXT format.

export msg to txt in batch

  • Once the conversion completes successfully, open and view the TXT files on your system.

view txt files

Other Software Functionalities

Take a look at the various export formats provided in the software to find out all the conversion formats.

Final Verdict

After reading the blog, it is safe to say that MSG to TXT conversion is not as difficult as many make it out. However, you need to understand that some form of compromise is necessary to get the best results. For free conversion, it is necessary to invest time and effort as it processes one MSG file at a time. On the other hand, the converter requires you to purchase the licensed version, which we recommend.


How do I export MSG to TXT on Mac?

  1. Run the Mac-oriented software.
  2. Click “Add File” to add all MSG files.
  3. Select “TXT” as the export type.
  4. Apply advanced settings.
  5. Click “Export” to convert MSG to TXT file.

How to perform the conversion if I use Outlook for Mac?

Outlook for Mac does not support .msg files. Your best bet is to use a software application to get the job done.


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.