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How to Archive Gmail Emails in Outlook: A Step-by-Step Guide

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On November 2nd, 2023
Reading Time 6 Minutes Reading
Category Archive, Gmail, MS Outlook

If the space of your Gmail account is full, due to which your new emails are not reaching your account, then there is no need to worry, we will tell you how to archive Gmail emails in Outlook account. With the help of this, the space of your Gmail account will also be free and your emails will be safe in the Outlook email application, then when you need them you can see and use those emails.

In today’s time, users do not know about the space of Gmail, due to which they store a lot of emails in their Gmail account, and when their space is full, they have to face trouble. If something similar has happened to you and you are also facing the same problem then don’t worry.

In this article, you will find a solution that will help you archive your Gmail emails with attachments and then import them into any Outlook account. Let’s start the article without delay.

Note: Before reaching the method, let us know what is archive method because when you are using any method, it is very important to have complete clarity about it.

Table of Contents Hide

What is Gmail Archive?

The archive is meant to store emails that you haven’t needed recently. This means in simple language that the email which you do not need right now is unnecessarily taking up the space of your Gmail account. Due to which the space of your Gmail account is full, in this situation you can use archive Gmail emails with attachments in Outlook method.

Best Way to Archive Gmail Emails in Outlook

You can archive Gmail emails in Outlook account with the help of two methods and both of those methods depend on two different situations. As in the first situation, whether you have an Outlook email application in your system or not, you will be able to use that method very easily. In the second situation, you must have an Outlook email application.

Note: Before using any method, you need to enable the IMAP settings in your Gmail account and generate an app password.

Method 1: Using Automatic Solution to Archive Gmail Email

The best method to archive Gmail emails with attachments in your Outlook account and maintain space in your account is by automatically deleting archived emails from the server. Choose the EmailDoctor Tool to Backup Gmail Emails. This software can also store the emails of your Gmail account in many different formats so that you can import those emails into any email application at any time.

If your account has email, attachments, contacts, calendars, tasks, etc., and you are wondering whether you can store all these folders in your Outlook account with the help of this software, then you are absolutely right. You can archive every folder of Gmail in your Outlook account. If you do not currently have an Outlook application then no need to worry this software is completely standalone software.

Learn How to Use this Automatic Software with Screenshots

Let us now see how to use this software:

1: First, download this professional software then install in any system: Windows or Mac.

Archive Gmail Emails Tool2: After the installation, enter the Gmail Login Credentials and then click the login button.

Login with Gmail

3: Thereafter, select the PST option for continue the archiving process.

Archive Gmail Emails in Outlook

4: For the option to archive calendars in PST format, tick “Use Outlook Mode” option.

Use Outlook Mode

5: Choose the Category of Gmail items you want to archive.

Category to Archive Gmail Emails

6: Finally, choose the Destination path and then hit the Start button, now your Gmail email archiving in PST format.

Start Gmail Email Archive Process

After the archive process is finished, if you want to import those files into your Outlook account, then follow the steps given below.

Import Archived Files into Outlook Account

Follow the steps to import the resultant data file into Outlook 2021, 2019, 2016, and the below versions.

  1. Launch the MS Outlook application, then select the “File” tab.
  2. Select the “Open and Export” option from the file menu, and then select the “Import/Export” option.
  3. There are several options available to you inside the import/export wizard box right now. From the choices, select “Import from a program or file“.
  4. Choose “Outlook data file (.pst)” from the options in the import wizard.
  5. Browse the archived file you downloaded in step 1 and click the appropriate link below.
  6. Lastly, choose the Outlook mailbox where you want to keep the Gmail archived emails.

Now Congrats, you have done archive Gmail emails in Outlook. If you want to know the steps of this software in more detail, then you can go to the guide page of this software, we have explained each step in detail: Click here for the Guide page.

Method 2: Archive Gmail Emails Using Outlook Application

Before using this method, you need to know a few things which will help you to understand whether to use this method or not. The first thing is that after this method to archive Gmail emails in Outlook with attachments, you will have to manually go into your Gmail account and delete one by one the emails which you want to archive in Outlook. Second, this method can only store your email in your Outlook account, if you want to attach the Contacts Calendar document, you can’t.

To use this method, first, you have to synchronize your Gmail account in the Outlook application and then export Gmail emails from the Outlook application. After that, following the above-mentioned step 2, the exported files have to be imported into the Outlook account. After that go to your Gmail account and delete emails one by one that you have archived in your Outlook account.

Also Read: Gmail Storage Quota Exceeded – Fix Storage Space Full Error


In this article, we have described each and every method, with the help of which you can archive Gmail emails in Outlook. Now you can complete this task by choosing any one of these. If you want to know the opinion of the experts, then you should use the automated solution as it is recommended by the experts. This automatic software is available with the demo version, with the help of which you can archive the first 25 Gmail emails in Outlook.


Q1. How can we archive Gmail emails in Outlook using best methods?

We have discussed above some useful solutions that will surely help you to take the backup and save the Gmail emails in MS Outlook.

Q2. Does the tool work for the @Gmail domain only?

Yes, the tool is developed which only works for the @Gmail domain.

Q3. How much time does the software take to take a backup?

There is no fixed time, as it depends on the size of the data and the internet connection. it might take less or more time based on that.


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.