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How to Transfer Mac Mail to Outlook? Complete Guide

Transfer Mac Mail to Outlook

author
Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On February 7th, 2024
Reading Time 6 Minutes Reading
Category Mac

Summary: In this article, we will show you how to transfer Mac Mail to Outlook in just 3 simple steps. The method given here supports all the MBOX files generated by Mac OS X Tiger, Mac OS X Leopard, Mac OS X Snow Leopard, Mac OS X Lion, Mac OS X Mountain Lion, Mac OS X Mavericks, Mac OS X Yosemite, Mac OS X El Capitan, macOS Mojave.

Are you the one who want to migrate Apple Mail to Outlook but don’t know how to do this ? If your answer is YES, then this article is just meant to you. So, let’s begin with a quick introduction to both email clients and take a quick look on the reasons to perform this migration.

  • Apple Mail is a default email client that comes pre-configured with every Mac OS X 10.0 and later machine. It is an eminent emailing service offered by Apple that allows users to send / receive emails over the Internet, manage contacts, schedule meetings, and set reminders.
  • Outlook for Mac is another amazing personal information manager designed by Microsoft that can be used as an email application, contact manager, task manager, note taker and so much more. It is designed for almost all types of OS X including Windows and Mac OS X.

Table of Contents:

  1. Primary Reasons to Migrate Apple Mail to Outlook
  2. How to Transfer Mac Mail to Outlook?
    Step 1. Export MBOX from Apple Mail
    Step 2. Transfer Mac Mail to Outlook with Professional Software
    Step 3. Import Converted PST File into Outlook
  3. Manual Method to Migrate Apple Mail to Outlook
  4. Conclusion

Primary Reasons to Migrate Apple Mail to Outlook

  • Apple Mail is not very good at archiving Inbox emails due to which sometimes the archive emails appear into Inbox folder
  • Apple Mail does not provide an option to forward emails and it makes it difficult for users to work with it
  • There are no new features included in Apple Mail in past years while other email clients like Outlook is loaded with so many handy features to make email management easier for the end-users
  • Microsoft Outlook is easy to use, comprises an attractive GUI and provides high-level security

How to Transfer Mac Mail to Outlook?

The complete process to migrate Apple Mail to Outlook Mac is divided into three major steps and it is recommended to follow the guidelines sequentially to avoid any kind of data loss.

Step 1. Export MBOX from Apple Mail

  1. Launch Apple Mail application on your Mac machine and select all the mailboxes you want to export as MBOX.export apple mail to outlook 2011 for mac
  2. Click on Mailbox >> Export Mailbox.
    import file to outlook 2016 mac
  3. Select an existing folder or create a new folder to save the exported MBOX and click Choose.
    how do i import apple into outlook 2016 for mac
  4. Navigate to the destination location and you will get the exported MBOX there.
    import apple mail file to outlook 2016 mac

Step 2. Transfer Mac Mail to Outlook with Professional Software

Use the MBOX to PST Converter tool on your Mac machine to proceed with the process. This tool allows users to convert their MBOX files into multiple file formats such as PST, EML, PDF, MSG, HTML, etc., and also into popular email clients such as Thunderbird, Mac Mail, Eudora, Entourage, etc. It can convert bulk MBOX files without any restriction on size limit and also keeps the folder structure, email header, data integrity, and HTML formatting intact.

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  1. Click Add File(s) / Add Folder(s) button and add the exported Apple Mail (MBOX) file / folder to the software.export apple mail to outlook 2011 for mac
  2. After adding the mailbox file, preview file name, path, and size. Click Next.import apple mail file to outlook 2016 mac
  3. Select PST as Export option and check Maintain Folder Hierarchy option if you want to keep the original folder hierarchy intact even after the conversion.import apple mail file of apple mail to outlook 2016 mac
  4. Click Advanced Settings button to customize the resultant PST. Now, you can Create a Single PST, Split PST, apply Date Filter. Click Save to apply the settings.apple date filter
  5. Select a destination location to save the exported PST and click Export.select destination location
  6. All the Apple Mail files will start converting into Outlook 2011, 2013, 2016, 2019 supported PST file format.export apple mail to outlook 2011 for mac
  7. Once the conversion process gets done, navigate to the selected location and check the converted PST files.export apple mail to outlook 2011 for mac

Step 3. Import Converted PST File into Outlook 

Choose the Mac Outlook version in which you want to transfer Mac Mail to Outlook  and follow the steps given below:

  1. Launch Microsoft Outlook in your Mac machine.
  2. Click on File >> Import.
    import mbox file of apple mail to outlook 2016 mac
  3. Choose Outlook Data File (.pst or .olm) option from the Import window and click Next arrow.export apple mail to outlook 2011 for mac
  4. Select Outlook for Windows Data File (.pst) option and hit the Next arrow.import-pst-mac-outlook-2019
  5. Now, browse a location to save the PST in Mac Outlook. Click Import.Apple Mail to Outlook 2019
  6. Once Outlook has finished importing your data prompt appears, click Done.click done button

Manual Method to Migrate Apple Mail to Outlook

To successfully complete this solution users need to have access to four different email clients on the same Mac system which are Apple Mail, Eudora, Outlook Express, and Microsoft Outlook. After successfully setting up these accounts on your system you can transfer Mac Mail to Outlook following this four step process. 

  1. The first step is to export your emails from Apple Mail as MBOX files. 
  2. Next, use Eudora to rename the MBOX data files into the .mnx extension and then copy it into the email client’s local directory. 
  3. Now users have to import these email messages using Eudora’s native import option into the Outlook Express application. 
  4. In the final step, users can use MS Outlook’s inbuilt feature in order to transfer the email files from Outlook Express. 

The major disadvantage of this manual process is very time consuming and also requires good technical knowledge in order to complete the transfer process successfully without data loss, hence it isn’t an ideal choice for most of the users. 

Also Read: How to Download IMAP to PST on Mac?

Conclusion

How to transfer Mac Mail to Outlook  is one the most asked queries by Mac Outlook users. In this article, we have disclosed a very simple technique to accomplish migrate Apple Mail to Outlook within a few simple clicks. From now on users will face no issues while importing Apple Mail emails to Outlook for Mac and other versions.