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A Perfect Method to Truncate Outlook PST File by Email ID Effortlessly


Nilesh Kumar | Modified: March 7, 2023 | MS Outlook | 4 Minutes Reading

Are you still thinking about how your PST file getting corrupted without any Virus? So, you should know that there are many reasons behind the corruption of a PST file.

One of the prime reasons is an oversized PST file. Today, we have considered this issue and come up with a solution to truncate Outlook PST file by email id.

Therefore, go through the complete article to understand how to cut Outlook PST files by sender’s email address.

How to Truncate Outlook PST File by Email ID Instantly

Using the MS Outlook PST Splitter Tool, you can easily cut oversized PST into multiple smaller parts. This tool has the capability to truncate Outlook data file by the sender’s email address. Apart from this, it consists of amazing features which make it a perfect utility in comparison to others.

Also, supports all versions of Windows OS and MS Outlook. So, install this tool by clicking the download button mentioned here and split large PST file into smaller parts easily.

Step by Step Procedure to Truncate Outlook PST File by Sender’s Email ID

Here, in this segment, we will discuss the instructions to truncate PST files without any hassle. You just have to follow all the steps to execute the process properly.

Step 1: Install and run the Tool on your system.

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Step 2: Hit on the Split button to add the preferred PST file. Then, choose the version of the PST file also, opt for the Email ID filter to truncate the PST file.

Step 3: Now, click on the Browse button to add the Outlook PST data file.

Step 4: Then, navigate to the desired PST file and hit on the Open button.

Step 5: Here, the path of opted PST file will be displayed as follows. After that, you have to enter the Sender’s email address in which the Outlook data file will be truncated.

Step 6: After adding all the required details, you have to add the email address. Then, check and uncheck any option as per your requirement.

Step 7: Select the destination folder by choosing the Browse button.

Step 8: Click on the Next button to proceed further.

Step 9: Now, in this wizard, the summary of the entire procedure will have appeared. Hit on the Split button.

Step 10: The utility will start the procedure to truncate Outlook PST file by email id.

Step 11: Finally, the process is completed successfully, you have to click on the Report button to store the report in CSV file format.

Truncate Outlook PST File Using Archive Functionality

  1. First, you have to run the MS Outlook application.
  2. Then, select a PST file to transfer mail components
  3. Now, navigate to the File tab from the Menu bar and select an Archive option.
  4. Here, you can view a dialog box and check the Archive this folder and all subfolders box to proceed further.
  5. Opt Folders option to move from the list.
  6. Also, you will see the Archive items older than an option. Here, you can choose data from the Calendar.
  7. Subsequently, select the folder location from the Browse option. Then, name the newly created PST file and hit on OK button.
  8. Finally, you have generated a new PST file at your preferred location.

Instead, to divide the PST file, you can also move some messages or other items in the mailbox to any empty folder using the Move to folder option. When you move your mail to a new folder, the size of the empty space in the PST file will automatically increase.

With the Move to Folder option, you can move your complete emails from your inbox to multiple PST folders and you can save your PST file from corruption.

In case you have a PST file with 3000+ emails, then you can move some of your mail messages to a newly created PST folder one by one. But, this method is not that much easy as it looks. If you come from a non-technical background, then it would be quite difficult for you.

Final Verdict

Multiple Outlook users encounter an issue such as PST file corruption. This problem occurs due to an oversized PST file. In this scenario, only one solution comes to mind, i.e., truncate Outlook PST file by email id. So, above-in this article, we have discussed the manual and professional approaches to solve this error easily in Outlook 2019, 2016, 2013, and all the below versions.