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How to Transfer Data Between Two SQL Servers? An Introduction

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On November 23rd, 2022
Reading Time 7 Minutes Reading
Category SQL Server

It’s quite common for users to learn how to transfer data between two SQL servers safely. Well, the problem arises when they actually execute the procedure. This is because the complexities involved in the task are way higher than what users generally expect. We know several users who failed in this task & are now facing severe consequences. This happens when someone operates without having complete technical knowledge of this data migration task.

We are going to provide the best solution for users to learn how to transfer data between two server efficiently. Our primary focus is to enable users to get their desired results with 100% safety. Yes, this task is a little complex but not with the right tool & technique. Users can get the ideal solution here in this guide for sure as per experts’ recommendation.

To understand the entire solution in depth, we can not ignore the needs & challenges here. It’s quite crucial for users to be well aware of the needs & challenges. Evidently, this helps users to be technically wise & proficient. Now without any delay, let’s quickly begin to be the master of this task.

How to Transfer Data Between Two Server? Critical Needs to Know

We need to know the reasons why users execute this task. It’s important for us to know what makes users transfer their one particular SQL server into another one. There can be several reasons for that and below are the reasons mentioned.

Majorly, we can divide these reasons into two major categories & under these, there are sub-factors that dominate the user’s decision.

Server Upgrade

Upgradation of the server is one major reason why users want to shift database from a lower server to a higher one. For this there are several factors that users seek for upgradation:

  • Performance
    A better server always results in powerful & improved performance than before as usual.
  • Speed
    The better the server, the more speed users can achieve to execute all of their operations.
  • Security
    Security is one such factor that is a must to be upgraded on time for data confidentiality.
  • Functionality
    There are more features & functions in the new versions as per the latest technology.
  • Price
    The new SQL server comes with a more dynamic pricing range that is even more affordable. 

Structural Change
Structural changes are also one of the reasons why users learn how to transfer data between two SQL servers with ease. Below are the two major sub-factors mentioned because of which organizations execute such database migration tasks.

  • Merger
    When two brands merge to form a new one, they need to bring the entire database together on the same platform. The user intent here is to bring the entire database together for better workflow.
  • Acquisition
    The user intent is the same here but the reason is not a merger. Here, one brand acquires another brand totally & then brings the database on their platform for ease of work operation.

Challenges for Learning How to Transfer Data Between Two SQL Servers

Now after needs, there are several challenges that users need to know for a better understanding of the entire operation. First of all, users must know that there is no way we can get results without preparing for these challenges. Avoiding them can severely affect the entire operation later. Hence, below are these critical challenges mentioned:

  • The Modern-Day Smart Features
    Most of the solutions that are usually not useful for users lack several advanced features. It’s important for users to have modern-day features in such tools in order to provide users with the perfect results as required.
  • The Right Method & Tool Selection
    Now, we have to be aware of the fact that only the right tool & technique can help users get their desired results. The wrong one can have severely negative effects on the operation. Therefore, the right tool & technique is what they need.
  • Issues with Database Compatibility
    The data from a lower version is tough to run perfectly in the higher versions sometimes. This is why a compatibility test is crucial for users to run. This makes it difficult for users to learn how to transfer data between two server safely.
  • Damaged or Corrupt Database Objects
    Oftentimes, databases have corrupt objects & these objects are difficult to migrate. Users need to first repair the damage in the files. Thereafter, they can proceed further to migrate these databases.
  • Lack of SQL Server Core Technicalities
    It’s crucial for users to be aware of the core technicalities. Without being proficient in SQL server technicalities, users have to face several difficulties that are hard to tackle when there’s no time left in hand.

How to Transfer Data Between Two SQL Servers Automatically

Finally, it’s time to focus on the automated solution. We are also going to discuss the manual solution in the next section. However, that’s not the ideal way as it has several loopholes. Now, for the automated solution, users need to simply focus on the best SQL Server Migration Tool.

Download Now Purchase Now

Download the tool & then install it on your system to copy SQL database from one server to another. Then you can simply follow the step-by-step solution as mentioned below:

Step-1. Launch the Tool & Navigate to the Open option to begin

step-1. how to transfer data between two SQL servers

Step-2. Select the Offline or Online Mode as per the requirement.

step-2 select mode

Step-3. Preview your Database Objects & then continue further.

step-3 preview objects of server

Step-4. Choose the Export option & Select the Destination server.

select the export options in step-4.

Step-5. In the end, users need to finally, Hit the Export button.

step-5. click one export button

Note: After learning how to transfer data between two server, users can even get the status report at the end as well.


    • Microsoft .NET Framework 4.5 or even above that.
  • Launch the tool with “Run as Administrator” in Windows 11, 10, 8, 7, and Windows server 2016, 2012 R2, 2008.

System Requirements

  • Minimum 1GHz processor However, 2.40GHz & 2.39GHz is recommended for users.
  • A minimum of 2GB of R.A.M storage is required. Although 4GB is the recommendation.
  • There should be 100 MB of free hard disk space in the users’ system for keeping the utility.

Manual Method & Their Drawbacks

Now after having the best-in-class automated method, it’s finally time to have a glimpse of the manual solution. As we mentioned earlier, the manual solution is quite hectic for SQL server migration task. Let’s understand why.

Phase #1

Now in the first phase, users need to repair the damaged database files first. This is because damaged objects often create difficulties in the migration of databases. Now, for repairing the database items, users need to be technically aware of the sql scripts.

In the phase of learning how to transfer data between two SQL servers manually, it’s time to move on. As we know that there is no direct method available manually, users need to migrate the data files in segments. After the repair task, they have to take the full backup of the data files.


Finally, it’s time to transfer the backup files of the database to the SQL server. This is the third & last step. However, here we are talking about only the major steps. There are plenty of minor steps involved in each of these major steps.

Drawbacks of The Manual Method to Learn How to Transfer Data Between Two Server:

  • SQL script proficiency is compulsory in this method.
  • No direct method & require to operate three tasks.
  • Risk of complete data loss due to technical errors.
  • It’s a time-consuming method & not at all efficient.
  • This method is not at all accurate & is not ideal.

Also Read: Migrate SQL Server 2012 to 2019 Step by Step & Avoid Errors

The Final Say

Now, we can say that the automated solution is what users need for this database transfer operation. It’s the perfect option to get accurate, efficient, and effective results. There is no way that users can get any better solution to learn how to transfer data between two SQL servers than this. Moreover, the automated solution is capable enough to counter all the challenges as well. This is the reason why most of the IT experts & even MVPs from Microsoft recommend this utility.


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.