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Remove Duplicate Calendar Entries in Outlook All Versions

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On June 3rd, 2024
Reading Time 5 Minutes Reading

Talking about how to remove Duplicate calendar entries in Outlook for all versions such as 2003, 2007, 2010, 2013, 2016, 2019, 2021 and outlook 365? So, it can cause confusion, missed meetings, and an overall cluttered schedule for the users. Whether it is caused by syncing issues, import errors, or multiple account configurations, it’s essential to address these duplicates to maintain an organized and efficient calendar. This blog will take you through the reasons for removing duplicate calendar events in outlook and provide all the manual methods to resolve the issue in all versions of Outlook. So stick with this write-up if you do not want to lose your data while deleting duplicates.

Reasons to Remove Multiple Calendar Events in Outlook

  1. If you have duplicate calendar entries in outlook. So, there is a chance that you have accidentally double booked your events and end up missing one of the important meetings.
  2. It allows you to manage your time more efficiently, and keep check on your important task.
  3. Remove duplicate calendar entries in outlook can resolve the syncing issues with other devices, ensuring your calendar is up-to-date and compatible across all the platforms.
  4. If your Outlook calendar duplicates are available in Microsoft 365 or Exchange Server public folders. So, duplicates become the reason to miss and repeat important work updates on a regular basis and can affect your workflow.

Remove Duplicate Calendar Entries in Outlook – Manual Methods

Managing the cluttered calendar with duplicate entries can be frustrating for the users and can create lots of confusion. So, in this blog we are going to discuss all the manual methods to remove duplicate calendar events in outlook one by one.

#1. Sort and Manually Remove With Outlook/Outlook 365

Note: When users import calendars in Outlook and select “Allow duplicates to be created” then this becomes the reason for Outlook calendar duplicates. However, you can easily remove duplicate calendar items in Outlook.

  1. Run your Outlook application and go to the calendar option.
  2. Then, select the view option from the outlook menu.
  3. Click on the change view option which you will see in the left hand corner.
  4. Now, your default view is set as a calendar.
  5. Change the default view from calendar to List.
  6. Click on the Subject column and sort all your calendar items by subject.
  7. Press the Ctrl button and choose the duplicate calendar items from the list.
  8. Simply, click on Delete.
  9. Now, you have seen how to remove multiple calendar events in outlook

#2. Remove Duplicate Calendar Entries in Outlook Using Advanced Find

  1. Press Ctrl+Shift+F to open the advanced Find Dialog box.
  2. After opening, select the “calendar” option.
  3. Click on the Advanced tab, then Field > All Calendar fields > Subject.
  4. Set the condition to contain and leave the value as blank to find all entries.
  5. Click Find Now to display all calendar entries that match your criteria.
  6. Review the search results to identify duplicates.
  7. Select all the duplicates and press Delete.

#3. Remove Calendar Events From Outlook – Export and Reimport Calendar

  1. Go to File > Open & Export > Import/Export.
  2. Choose Export to a file > Outlook Data File (.pst)
  3. Select the Calendar folder and complete the export process.
  4. After exporting, you can remove duplicate calendar entries in Outlook.
  5. Now, Go to File > Open & Export > Import/Export.
  6. Choose Import from another program or file > Outlook Data File (.pst)
  7. Import the previously exported calendar file.
  8. Make sure you have selected Do not Import Duplicate calendars.

Highlight Tip

We have Discussed all the possible manual methods to remove duplicate calendar entries in outlook all versions efficiently. If you are not satisfied with this method. Then, users can opt for EmailDoctor Outlook Duplicates Remover is a tool that is capable of removing duplicate emails, contacts, calendars, tasks, and journals not from Outlook PST to OST and BAK files.

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FAQ (Frequently Asked Questions)

Q) How do I stop duplicates in Outlook?

  • Check if your email account is set up on multiple devices or any other email client.
  • Cross check, there are any rules or filters set up in your email account that may be causing the duplication of your emails, calendar etc.
  • Ensure that your email account is configured to use POP3 instead of IMAP.

Q) How do I remove duplicate calendar entries in outlook?

In the Current View group, click on the Change View, and then click List. Click in the item list, and then press Ctrl+A. All items in the list should now be selected. Now, Press Delete.

Q) How do I Remove multiple items from my calendar?

  • To remove an individual event, next to the event, click on the remove forever .
  • Now, remove all selected events, above the list, click remove/Delete forever all selected .
  • To clear all events, click on Empty trash. Empty.

By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.