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How to Reduce VCF File Size? Best 2 Methods

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On July 1st, 2024
Reading Time 6 Minutes Reading
Category VCF File

How to reduce VCF file size? We are getting multiple users related to this query. There are numerous users who want to reduce the size of VCF files. Are you also facing the same problem? If yes, then this blog is for you. In this section, we will provide you with a manual and professional solution to compress vCard file size. Below we will explain the solution in detail with a step-by-step process.

Before we dive straight into solving the question of how to resize VCF files, let us first see what VCF files are. A VCF or vCard file is a standard file format used to store various data such as contact information which includes the name of the content, phone number, email address, address, etc.

In this article, We will examine manual and alternative methods and provide you with a reliable plan to compress VCF file. Before proceeding further, let’s understand the following user query.

Users Query – Hi everyone! I am Mark and from the past few weeks, I am suffering from the issue. I have a huge amount of contacts on my phone. I tried lots of methods to split them but none of the solutions worked. Is there any solution available to tackle this problem please suggest. Thanks

So, let’s dive into the article and look at the 2 best verified solutions that can help compress vCard file. Moreover, we will also look at some of the major scenarios that are responsible for VCF file size.

What are the Reasons to Reduce VCF File Size?

  • Reduce or Compress VCF File Size: The main reason to reduce VCF files is to compress the size of your contact list. Since vCard/VCF files store contact information in text format, reducing their size helps you organize and share data easily.
  • Eliminate Redundant Data: No one stores birthdays, residential addresses, and other additional Information in the VCF File: If you store this data for everyone, deleting it will help decrease vCard contact file size and ensure that the data is preserved as needed.
  • Higher performance. Another reason to compress VCF files is to ensure that devices that process contact information, especially mobile devices with limited processing power, perform quickly.
  • Easy data exchange. Small sized VCF files can be easily shared via email, social media channels and file sharing apps. Therefore, reducing the size of VCF files becomes very important.
  • System compatibility. Many computers, phones, and even applications may impose limits on the size of vCard files that can be imported/downloaded.

So, these reasons highlight the urgency of compressing VCF files and the next section will cover the manual solution, so read this article till the end!

How to Compress vCard File Size? Free Method

>Now we will look at a solution to decrease vCard contact file size manually using the Notepad application on your computer. The following points describe the process:

  1. Open the VCF folder on your computer.
  2. Right-click the VCF file and select Open with Notepad.
  3. Remove unnecessary values ​​from the VCF file.
  4. Select the File menu option and choose Save (CTRL+S).
  5. Repeat the entire process with other VCF files.

Users prefer this method of compressing VCF files due to the ease of editing details. But this solution has certain limitations, which will be discussed in the next section.

Limitations of a Free Solution

The manual solution to compress vCard files seems simple, but it is not and comes with many challenges. We will mention some of them in the following paragraphs:

  • The whole process is time consuming as you will have to compress each contact card individually.
  • This process is only useful if you have a limited number of contacts that can be compressed.
  • Not all vCard users have Outlook installed on their computers.
  • Outlook is a paid app, which means you’ll have to pay to get additional benefits like opening and editing vCard/VCF files directly within the app.

These disadvantages limit the use of manual methods. Don’t worry! The following section describes the ideal way to reduce the size of VCF/vCard files.

Effortless Solution to Reduce VCF File Size

There are multiple applications that can help you fix the problem of reducing VCF file size. However, as an expert, it is my responsibility to recommend to you the best tool to solve the problem of reducing VCF file size. Therefore, to complete the task quickly, it is recommended to use EmailDoctor VCF File Splitter Tool due to its easy to use interface.

The tool can also  organize and split one VCF file into multiple contacts with just one click. This software intact your information after the process and also provides you the preview option. There are multiple features provided by the software, you can merge multiple files and single files too, there is a demo version also available. You can use this software for all versions of VCF files, i.e. VCF 2.1, 3.0 and 4.0.

Why Choose this Alternative Solution?

This software contains lots of features. In this section, we are going to tell you about some features of this software.

  • Maintain Contacts Information – With the help of this software, users can preview the entire contact information and all the data like name, address, email images, etc. All of them are intact after the process also.
  • Multiple & Selective Split Option – This software can also divide your selective vCard file as well as multiple vCard files both. You can select the files which you want to split and split them as per your requirement.
  • Supports Multiple vCard Versions – This software lets you decrease vCard contact file size and export them into the vCard versions of your choice. There are three versions available that are 2.1, 3.0, and 4.0. 


In this article, we have shared how to reduce VCF file size. To accomplish this task, we will explain a manual solution. However, not all users have the necessary technical capabilities to work with the solution manually, or without any external guidance. Therefore, we have also shared expert advice at the end of the article. If you also want to avoid the hassle of a manual solution, choose the expert solution mentioned above for safe and reliable results.


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.