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How to Import Excel Contacts into Gmail Effortlessly

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On September 26th, 2023
Reading Time 6 Minutes Reading

Hey folks, are you searching for a method for how to import Excel contacts into Gmail? This is the best place where you will get all the knowledge and learnings about how to import Excel file contacts into Gmail quickly.

However, as you all know, Microsoft Excel is an application for storing large amounts of data. Microsoft has a spreadsheet editor that is basically developed for many platforms like Windows, macOS, iPad, etc. But the main problem is when you need to convert an Excel spreadsheet to Gmail contacts.

Therefore, in the upcoming section, we are going to discuss how to copy contacts easily from Excel to Gmail. So, without any hassle, let’s dive right in.

Why Should I Import an Excel Spreadsheet into Google Contacts?

It is crucial to import Excel contacts into Gmail because it centralizes your contact list and makes it simple to access from any internet-connected device. Additionally, Gmail’s search and categorization tools make it easy to find contacts.

However, Gmail also provides data security and backup options. By copying contacts to Gmail, you ensure that your important contact information is stored securely in the cloud. Therefore, you can easily recover your data from the cloud whenever you want if you lose your phone or your computer crashes.

Moreover, this article will provide you with a quick rundown of the steps involved in transferring contacts from Excel to Gmail. Therefore, let’s delve into the steps to import contacts to Gmail with ease.

Manual Steps to Import Excel Contacts into Gmail

Now you all know that Gmail does not support Excel file formats. So we have to manually copy and paste contacts from an Excel file. To resolve the user query about how to import contacts from Excel to Gmail, read the following steps given below:

Step-1. Open your Excel Spreadsheet file in Microsoft Excel.

Step-2. Select and copy the data you want to import.

Step-3. Open Gmail in your web browser (Google Chrome, Microsoft Edge, etc.).

Step-4. Now on the right side of your screen, Click on the nine dots >> Google Apps >> Contacts.

Step-5. Now paste your contacts one by one using the Add option.

Step-6. Otherwise, there is an Import option to import Vcard files to import Excel contacts.

Note: For seamlessly resolving user queries for how to import Excel contacts into Gmail, you have to first convert Excel spreadsheet contacts to VCard format. So to learn how to convert Excel files to vCards, read the article further.

Also Read: How to Export Excel Contacts to Android Phone Effectively.

Drawbacks of the Manual Method to Import Excel File Contacts into Gmail

Transferring Excel contacts to Google Mail manually is a time-consuming and error-prone task that comes with several drawbacks, as shown below:

  1. If you manually import Excel contacts into Gmail, it can be extremely time-consuming, especially if you have a large number of contacts. Each entry has to be copied and pasted individually, which can be inefficient.
  2. Excel and Gmail have different data structures. Manually transferring contacts means you cannot automate the process of mapping fields from Excel to Gmail. This can result in a lack of consistency in how data is organized in Gmail.
  3. During the manual transfer process to resolve queries for how to import contacts into Google Contacts from Excel, there is a risk of accidentally deleting or overwriting contacts in Gmail. If you make a mistake while copying and pasting, it can be challenging to recover lost data.

Contacts from Excel can be Easily Imported into Gmail Using an Automatic Method.

The aforementioned manual method is, however, a very time-consuming and error-prone method to completely resolve the user queries for how to import Excel contacts into Gmail. And as you all know, to safely import Excel spreadsheets into Gmail, you have to convert Excel files to a vCard to easily import Excel into Gmail. 

In light of this, we present to you the Best Excel to vCard Converter Tool, which easily converts all Excel spreadsheet contacts to vCard. To easily export contacts from Excel to Gmail using a professional tool, follow the detailed instructions below:

Step 1: Download, install, and run the smart automated converter tool. Click the Browse button, navigate to the MS Excel file you want to open, and then click the Open button.

Browse the Excel file that you want to convert to vCard


Step-2. The preview of the selected files will appear on the next screen.

carefully check the preview of data of your file


Step 3: Next, choose the vCard versions.

carefully check the preview of data of your file


Step-4. Change the location where the converted vCard will be saved by clicking the Change button.

click change button to change the saving location


Step 5: To start the process of conversion, click the Convert button. 

click convert button in the tool to start the process and solve usser queries for how to import Excel contacts into Gmail


More Features of the Mentioned Tool:

  • It supports the conversion of Excel Spreadsheets (XLSX, XLS) to vCard format.
  • It exports all information from an Excel sheet, including names, phone numbers, and email addresses.
  • It can convert Excel workbook/template files (XLT, XLSM, XLSB, and XLTX) to vCard.
  • Field mapping allows you to connect Excel columns to vCard fields.
  • It can handle multiple Excel contacts efficiently.
  • The tool is compatible with various Windows operating systems, including Windows 10 and 11.

Step-by-Step Guide to Importing vCard to Gmail

To import a vCard file to Google contacts, please follow the step-by-step guide given below:

Step-1. Open a web browser and go to contacts.google.com.

Step-2. On top, click on three lines to open the Main Menu.

Step-3. Now, in the Fix and Manage menu, click on the Import option.

Step-4. You will see a popup menu to import contacts, then click on the Select File button and select the vCard file that you want to import.

Step-5. At last, click on the Import option to finally start the import process.


We discussed both manual and automatic methods in this article. Moreover, users who choose the automatic method to import Excel contacts to Gmail usually get an advantage over those who use the manual method. These include faster and more accurate contact transfer. Aside from that, we discussed the reasons why users should avoid the various manual approaches entirely.