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How to Export Outlook Emails to MSG Files? – Follow the Best Method

Published By Raj
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 24th, 2024
Reading Time 3 Minutes Reading

Summary: Are you looking for ways to export Outlook emails to MSG files? In this article, we have discussed this process in detail for you to follow.

An MSG file is the Outlook mail message file format that entails messages saved and created in MS Outlook. An email consists of the sender’s & receiver’s address, date of mail sent, subject, and body. Several applications can read these messages if they are compatible with this .msg format.

It is possible to export emails from Outlook to MSG format. But there are scenarios where you might need to export Outlook emails from its default format to MSG. It becomes easier to access multiple emails from Outlook if they’re saved in MSG type. Another benefit of saving emails in MSG is the possibility of sharing a single email with other users.

Know Also – Technique to Export Outlook Email to Thunderbird

Let us now look at the ways one can follow to achieve the results.

How to Export Outlook Emails to MSG files?

There are two ways you can follow. One is a manual way and another one is an automatic method. Here is a manual method:

  1. At first, you must create a new folder anywhere in your system.
  2. Launch MS Outlook on your computer and click on Inbox.
  3. From here, choose the email that you wish to export into MSG.
  4. Select the emails individually and drag-drop them to save them into this newly created folder.
  5. Keep repeating this method until you have all the emails saved as MSG.

Method 2: Exporting Outlook Emails into MSG

The former method can be used if you have a few emails to export into MSG. However, as seen, this process can be extremely tiring if you choose to export hundreds of emails manually. Also, it is necessary to have MS Outlook installed and properly configured on your system for the above method to work.

But what if you have PST files on your system but not Outlook? This generally happens when you were a former Outlook user, or maybe a colleague of yours shared Outlook PST email files with you. In that case, you must go for a professional utility Outlook to MSG Converter software.

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This software is built to convert the Outlook file content into many formats including MSG. Following are the salient features of this tool:

  • Bulk export Outlook emails to MSG files
  • Capable of exporting password-protected, archive & corrupt files
  • Can extract the source emails along with their attachments
  • Does not require installation of Outlook or its configuration
  • Supports Outlook 2019, 2016, 2013, 2010, or other versions.

Related: How to Convert PST to PDF?


In this article, we have discussed ways to export Outlook emails to MSG files. We have seen two different ways for exporting emails from MS Outlook into the MSG file type. If users have a few emails to save in MSG, then they can opt for the manual method. However, if you have hundreds or even thousands of emails to export, then the only feasible way would be to go for the professional utility as it makes the entire process much simpler and efficient.


By Raj

A technical analyst and a writer with innovative ideas when it comes to technology. Provides solutions, tips and tricks to get things done using technology.