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Export Outlook Web App Mailbox – Complete Solution

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On October 5th, 2023
Reading Time 6 Minutes Reading
Category Hotmail

Are you looking for a way to export and delete emails from Outlook.com? Is there any problem to export Outlook web app mailbox? Do you feel stuck while backing up emails and then deleting emails to increase storage space? If yes, then you are on the right page. In this blog, we will tell you different methods to export mailbox Outlook.com.

Table of Contents – Easy to Learn

  1. Quick Steps
  2. Go with the Manual Method
  3. Utilize the Best Professional Solution
  4. Working Steps
  5. Last Word
  6. FAQs

Outlook.com also known as Outlook.live.com, or Hotmail is a web-based email client that enables support to send and receive emails. Also, Outlook.com provides many great features and mail server management as compared to other web-based mail clients.

But sometimes users face multiple issues like server outages, hacking issues, or other mail storage issues. So, users search to back up Outlook.com emails locally. Therefore, this blog will tell you the brilliant solution to the export mailbox and delete emails in Outlook.com.

4 Steps to Export Outlook.com Emails

  1. Step 1: Download and Run the Backup Tool.
  2. Step 2: Log in to your Hotmail.com account.
  3. Step 3: Select the File Format to export the mailbox.
  4. Step 4: Browse the location and click Start to export.

But before proceeding further let’s see the user’s query.

User Query:

“Hello guys, I am Lucas Scott and I am working in an MNC company I daily receive 100+ emails. Now, I have thousands of emails in my Outlook.com mailbox and looking for a way to export and delete emails from Outlook.com to increase storage space. So, please suggest to me an easy and direct way to backup and delete emails from the Outlook.com account.”

Instnat Solution – Easily export mailbox from Outlook.com using Hotmail Email Backup Tool in multiple file formats.

Methods to Export Outlook Web App Mailbox

  1. Automated Method to Export Outlook.com Emails
  2. Save Emails From Outlook.com Manually
  3. Configure Outlook.com to Desktop Email Client Application

Method 1: Save Email From Web Outlook Manually

To save emails from Outlook.com manually, follow the steps mentioned below:

  1. Run any browser and open https://www.outlook.live.com.
  2. Log in to your Outlook.com account.
  3. Now, select and open the email which you want to export.
  4. Click on the three dots from above and select the Print option.
  5. Then, a dialog box will pop up, click on the Save as PDF button.
  6. Finally, select the destination location and click Save.
  7. You have successfully exported the Outlook web app mailbox to export Outlook Web App mailbox.

Using this manual method, you can export Hotmail to PDF file format. But, if you need to export multiple emails from an Outlook.com account then this method will take so much time. This manual method is not a reliable option to export mailbox Outlook.com. This method has many limitations. So, we suggest you use the automated and direct method to export emails from your Outlook.com account.

Learn More: Transfer Outlook Data to a New Computer

Method 2: Configure Outlook.com to the Desktop Email Client

Using this method, you can export emails from Outlook.com mailbox folders. You just need to configure your Outlook.com account to any desktop-based email application. After configuring your Outlook.com account, you can export emails in bulk.

But this method also has some limitations such as you cannot export emails in multiple file formats. Moreover, exporting emails using this method is a very heavy task as this method is very time-consuming and difficult. Also, many users reported issues while using this method. Therefore, the best and easiest solution to export emails from an Outlook.com account is by using the automated tool that is mentioned above.

Method 3: Automated Method to Export Outlook Web App Mailbox

Hotmail Backup Tool is an advanced tool that can easily export Outlook.com mailbox emails locally. Also, this tool has some advanced features using which one can easily delete emails from the server after backup. The interface of this tool is very simple and easy to use so that users who don’t have enough technical knowledge can also export emails easily. Let us know the working and features of this tool in the below sections.

Working Steps of Software

  • Download, Install, and Run the tool on your computer.


  • Enter credentials and sign in Outlook account in the software.


  • Now, choose the file format to export Outlook Web App mailbox.

select file formats

  • Select the Delete After Download option to delete emails after exporting the mailbox.

delete after download

  • Use the Apply Filter option to back up selective emails from Outlook.com.

Apply Filter

  • Finally, browse the destination location and click Start to backup emails to export Outlook Web App mailbox.

start export

Best Features of the Utility

  • Export mailbox Outlook.com in multiple file formats such as PST, EML, MSG, etc.
  • Users can export selective folders from Outlook.com using the Apply Filter option.
  • Backup emails from a specific date range using the Date Range filter.
  • Option to delete emails from the server after backing up Outlook.com emails.
  • Incremental Backup option to export newly arrived emails.


In this blog, we have talked about the solution to export Outlook web app mailboxes. We have mentioned 3 solutions to export mailbox and delete emails in Outlook.com. The 2nd and 3rd method has some limitations. So, we suggest you use the 1st method i.e., the automated method to export Outlook.com emails.

Frequently Asked Questions

Q 1: Is it feasible to export many emails from Outlook Web Access to PST format?
Ans: Yes, you may use this application to easily export emails from Outlook Web App (OWA) to PST in mass formats.

Q 2: Can I use the Import/Export Wizard to save emails from the Outlook Web App to PST?
Ans: Yes, this utility provides straightforward steps to complete the OWA to PST file format export utilizing the Import/Export method.

Q 3: How can I download emails from Office webmail to my computer?

  1. Go to your Office 365 account on your machine first.
  2. Navigate to the email that you want to save as HTML.
  3. Then, right-click on the page and select Save As to export Outlook Web App mailbox.
  4. Select the place for storing the output files from the opened file explorer dialogue box.

By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.