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The Best Way to Export Email Addresses From PST File

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Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 16th, 2024
Reading Time 6 Minutes Reading
Category Outlook Tips

Do you want to export email addresses from PST file? Or are you looking for the best approach to extract email addresses from PST? If yes, then no need to worry because we are here with this informative guide. This blog is all about how to save all email addresses from Outlook PST files at once. So, read this technical post to know more about the solution.

Table Of Contents:

First, let us move on to the below section to learn about the reasons why users want to download all email addresses from Outlook PST files. 

Export Email Addresses From PST File – Reasons

There are many purposes behind this work. Here we are going to explain the main reasons:

  • Saving email addresses guarantees that vital contact information is safeguarded in the event of PST file malfunction or inadvertent deletion.
  • Exporting email addresses provides for quick migration or transfer of contacts when transferring email systems or accounts.
  • Email addresses that have been exported can be maintained, sorted, and utilized to create mailing lists, contact groups, or marketing campaigns.
  • Businesses may need to archive or document email addresses for auditing or regulatory purposes for compliance or legal reasons.
  • Exported email addresses can be incorporated into a variety of programs, CRM systems, and databases to improve communication and administration.

After knowing all the reasons in every way, let us look at the solutions in ascending order.

Also Read: Extract Email Addresses From Mail Folders in Outlook

Here there is no such direct solution through which you can save all types of email addresses in PST file. But, there is a solution through which you can complete this task without any problem. Let’s see and follow that method to extract email addresses from PST.

Download Email Addresses From PST File – Smartly

Since there’s no direct option that allows you to export emails from PST in bulk, so we recommend using the Outlook Email Address Extractor tool. It successfully extracts all email addresses from Outlook PST files in a single go. Also, the tool is capable of exporting Outlook email addresses from corrupt PST files.

Download Now Purchase Now

This software is useful and users can easily operate the tool as it provides an easy-to-use interface. The utility supports all versions of Windows OS and every edition of MS Outlook. Apart from this, the tool comes up with its demo edition that extracts email addresses from PST.

Steps to Export Email Addresses From PST File

In the upcoming block, a step-by-step guide is mentioned to export emails from PST in bulk. Follow them and perform the task.

Step 1. Download and Run the Software on your PC.

Step 2. Then, select the PST from the extract option and press the Add File(s) option.

add files to export email addresses from PST file

Step 3. Now, select the destination location and click on the Next button to extract email addresses from PST.

Step 4. Then, the tool will extract email addresses as per the Select Properties. After that, hit the Next button.

select properties to export email addresses from PST file

Step 5. Now, choose one export type option to export email addresses from PST file.

choose file format

Step 6. You can go to the Apply Filter options.

apply filters

Step 7. After applying the other filter, hit the Extract option.

click extract button to export email addresses from PST file

Highlighted Features of Email Extractor Tool

The tool provides many excellent features that help you to export email addresses from PST files effortlessly.

  • The tool can export emails from PST, Outlook Profile,  OST, BAK, and MSG file(s).
  • It is capable of exporting Outlook email addresses in PST, VCF, and CSV file formats.
  • It provides a date filter option to export the email address of particular date ranges.
  • The software can export email addresses from corrupt PST files.
  • It generates a success and failure report in CSV format after the conversion process.

But if you are still looking for a free solution then read more below.

Read More: Export Outlook Email Addresses to PDF

Try the Manual Method to Export the Email Address

As we told there is no direct method available here. But, through Outlook’s inbuilt features Import&Export Wizard, you can export Outlook data to PST but you will not be able to export email addresses. Follow the steps given below.

  1. Open Microsoft Outlook and go to the File tab. 
  2. Then, click on Open & Export >> Import & Export. file then open and export and import and export
  3. After that, click on the Export to a File option.  choose export to a file
  4. Then, choose the Outlook Data File (.pst) option to extract email addresses from PST. select pst
  5. Select the Mail Folder you want to back up and select Next to export email addresses from PST file. select folders
  6. Finally, Browse the location to save the exported file >> Finish to extract email addresses from PST.  save file to extract email addresses from PST

Ultimately the steps end here. If you follow these steps, you cannot sort a single email address. Through this, you can save all the bad data of Outlook like emails, calendars, contacts, tasks, notices, etc., so do not waste your time with this method. To save data, you can use the professional solution mentioned above.

Final Verdict

In the above blog, we have disclosed an alternative solution that allows you to export email addresses from PST files to three different file formats. Also, the software allows you to export email addresses from corrupt PST files. The tool is a reliable application and offers 100% user-desired results. The software is easy to use and maintains the entire formatting of email during the process.

Frequently Asked Questions

Is it possible to retrieve Email IDs from vCard v4.0 using this software?
Yes, the utility can and will export Outlook email addresses in all vCard versions.

Is it possible to export many Outlook email addresses to PDF with this software?
Yes, this software can save numerous email addresses from Outlook to PDF.

Is the software compatible with Windows 10, and does it have any limitations?
Yes, the utility works with all Windows versions, including Windows 10. And there are no limitations to the tool; you can export as many Outlook email addresses as you wish.

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By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.