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Procedure to Export Data from MS SQL Server to CSV

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 24th, 2024
Reading Time 5 Minutes Reading
Category SQL Server

Summary: If you’re looking forward to a solution regarding how to export data from MS SQL Server to CSV file format. Here we will provide you with a step-by-step guide to resolving such issues quickly.

MS SQL Server is a venture-prepared database from Microsoft used by numerous organizations around the globe. With this application, you can undoubtedly socially manage the database. Once in a while, during the time spent using the database, you have to separate the SQL server database in an excel file format for bringing into other data examination tools. So, in this blog, we will show you the step-by-step direction on the most proficient methods to export data from MS SQL Server to CSV file.

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Know-How to Export Data from MS SQL Server to CSV

Users want to attach MDF file in SQL server for various like upgrading to a newer version. Hence, they need to extract the files first & this is why most users prefer CSV format. Using the SQL Server Import/Export Wizard is what users usually do. But, it is important to mention that, this method will work only if the required database is in a healthy state.

Now, in order to perform this method follow the given below steps:

Step-1. Launch SQL Server Management Studio. And connect to the database.

Step-2. Now, go to Object Explorer and search for the database which you want to export in CSV.

Step-3. Right-click on the selected database. Go to Tasks>Export Data to export table data in CSV file format.


Step-4. In the Import/Export wizard, select SQL Server Native Client 11.0 in Data Source.


Step-5. Select SQL Server instance in Server Name and use authentication mode for the Authentication process. You can choose either Windows authentication and SQL Server Authentication as per the need. To export data from MS SQL Server to CSV, authentication must be done carefully.


Step-6. Now, select the database you want to export. And then click on the “Next” button to export SQL data to CSV file.


Step-7. Choose “Flat File Destination” as Destination and specify the file properties according to you.

step-7 Export Data from MS SQL Server to CSV

Step-8. In specify table copy or query screen select the option from Copy data from one or more tables or views or Write a query to specify the data to transfer. After that click on Next.


Step-9. In Configure Flat File Destination by selecting a table for exporting from the “Source Table or View” option. The user can also change the default settings of the row delimiter or column delimiter.


Step-10. Finally, in the “Save and Run Package” window, no need to change any setting and click on the Next>Finish.


Step-11. Finally, in the “Save and Run Package” window, no need to change any setting. And click on the Next.


Step-12. The user can view the reporting process.  After that click on the report dropdown. The user can save the file to excel, or notepad according to their needs.


What to Do If SQL Server Database Is Corrupted?

Moreover, if you are facing problems while accessing your database due to the corruption of database files. Then, don’t export data from MS SQL Server to CSV using the import/export wizard. Rather you can repair your SQL database files easily and export the recovered data to CSV format by using an automated tool, such as the Emaildoctor SQL Recovery.

This tool is a very advanced tool and is used by thousands of users and organizations to repair corrupted or damaged database files. Moreover, the tool provides options to export recovered data directly to a live SQL Server environment, into CSV File format, or export to SQL Server compatible Script. Using the tool users can easily fix the database corruption issues and also export the data to live SQL database or as SQL scripts.

In addition to this, the interface of the tool is very simple and user-friendly so that any users who are not belonging to a technical background can also export the SQL server database to CSV very easily. If you want to import this CSV file to any data analysis tool make sure to check the format of the .csv before importing. 

Steps to export SQL Server Database to CSV:

Step-1. Download and Run tool on your local machine and Click Open to add the MDF file.

Step-2. Choose a scan option and Select the Server version of the browsed MDF file. For majorly corrupt database files, choose Advance Scan otherwise choose Quick Scan.

Step-3. Preview recovered Data and Click on the Export button from the top to export SQL data to CSV.

Step-4. The tool provides different export options. Select the CSV File Format option from the export Window.

Step-5. Select the required database tables you want to save as a .sql file. Also, choose export with only schema or with schema and data. And at last, Hit the Save button.


As many times users need to export data from MS SQL Server to CSV. So in this blog, we have discussed different techniques on how to export SQL Server database to CSV using the Import/Export wizard or using the automated tool. The tool recommended here is the prime choice of many users as it provides successful and accurate results in all cases. With the tool, you can also export the complete or selective data to a CSV file even if the browsed MDF file is corrupt or damaged.


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.