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Convert CSV to vCard/ VCF File Format- Best Solution!

Published By Raj
Debasish Pramanik
Approved By Debasish Pramanik
Published On June 28th, 2024
Reading Time 6 Minutes Reading
Category Contacts

Overview: For managing or storing the data of contact information, vCard is considered the resilient way to organize these lists. And, if you’re seeking ways to convert CSV to vCard, then, read the article to discover the solution. Often there are several factors behind exporting the contact information of CSV files into vCard or VCF.

Moreover, vCard is considered the standard and versatile file format for effectively storing contact details. Besides this, the vCard file format enables users to easily organize the data of contact name, address, email address, and more. In the following write-up, we will address the best go-to approaches for the same.

Now, move down to closely learn the methods and their step guidance. So, let’s head to begin the discussion.

Why Do Users Export CSV to vCard Format?

Before uncovering the solution, let’s first understand the reasons to convert CSV to vCard file. As we have already mentioned the vCard/VCF file format is a versatile file format and is commonly popular among professionals. Now, let’s read the benefits of exporting CSV contacts to a vCard file.

  • Converting the CSV contact groups to vCard allows users to manage the contact information without losing any formatting. Moreover, it is considered the best go-to way for effective contact management. Further, it enables users to easily share and access the data.
  • Yet another reason to export CSV to vCard includes the compatibility factor. Compared to CSV, vCard is supported by different devices and applications. Hence, users can quickly read, open, or analyze the contact data.
  • Lastly, users convert CSV file to VCF format for backup and contact data migration. Moreover, vCard or VCF is an acceptable file format that is compatible with various email services. Using this file format, users can seamlessly share the contact information.

In a nutshell, these are the prominent factors for exporting the CSV file format to vCard. With this, let’s try to understand the methods for converting the contact groups to VCF file format. Let’s dive into it.

#1. Convert CSV to vCard/ VCF File – Manual Methods

In the following section, we will address the manual ways to export CSV to vCard format. This free approach is divided into two phases; firstly, users need to import the file, and secondly, export it in vCard file format. Now, let’s move on to learn step by step.

  • Import Contacts from CSV
  1. Click on the Windows icon and then, search for “Contacts” in the suggested search bar.
  2. Open the Contacts window > select the Import tab.
  3. In the popup dialog box, choose CSV file format and hit Import.
  4. Then, browse the location > Next.
  5. Complete the process by clicking on the Finish button.
  • Export CSV Contacts to VCF Format

After implementing the step guidance of importing the CSV file, users need to convert CSV to vCard. For the same, read the below steps:-

  1. Navigate to Windows and then, type Contacts.
  2. In the drop-down options, move to Export > vCards.
  3. Lastly, press the Export button.

Overall, it is considered the robust approach to change CSV to vCard format. However, there are a few drawbacks presented in this manual method. Now, delve in to uncover those challenges in brief.

#2. Convert CSV to vCard File Using Excel and Notepad

  1. Open Microsoft Excel into your system.
  2. Go to file > Open and select your CSV file to open it.
  3. Double check your CSV data that it is formatted correctly.
  4. Now you have to manually create vCard entries by copying and pasting the formatted data into the text editor in vCard format.
  5. Save the text file in the .vcf extension.

By following these steps you can convert CSV to VCF Using excel in the easiest way.

#3. Convert CSV to vCard/VCF File Using Google Contacts

  1. To begin with, please launch your web browser.
  2. Next you should type “Google Contacts” into the search engine box and sign into your Google account.
  3. After that, click on the “More” button and then choose “Import” from among the alternatives that pop up.
  4. Now click on “Select File” which should be followed by selecting the desired CSV file so that finally you can choose “Import” to upload all contact details.
  5. Next, click on “More” once more and this time choose “Export” from the list.
  6. Then, you will need to export the contacts you have just imported. Select “vCard” as the format desired.
  7. Finally click on “Export” and your contacts will be in the new VCF format.

Top 3 Challenges of Manual Approach

  • Using the manual solution, users can download the vCard file of every single contact. Unfortunately, managing the data of these multiple vCard files is quite complicated and even holds the changes of data loss.
  • The second drawback of the manual approach to convert CSV to vCard is the time-consuming factor. Moreover, it is a repetitive procedure, therefore, users need to exercise the same method till the data gets exported in vCard file format.
  • In the absence of adequate knowledge of technicalities, users might perform the mistaken steps. Moreover, this manual guidance is not recommended to untrained eyes as the possibility of error is quite high.

Expert Insight

Previously, we have addressed the reasons for not choosing the manual solution to convert CSV to vCard. Therefore, download the EmailDoctor Excel to vCard Converter; one of the top-notch utilities to export the CSV contact list to vCard/ VCF. This robust tool allows the export of all the information from the spreadsheet i.e. contact number, name, email address, etc. Moreover, users can preview the complete contact data in row and column format. Also, it lets users create a single file of all CSV contacts.

Besides this, the prime functionalities of this tool include importing vCard to different email platforms and devices. Most importantly, users can transfer the data of Excel files directly to the Android phone. Another benefit of using this tool is the compatibility factor as users can download this tool on their Mac and Windows OS machines.

Also, check the methods to import CSV contacts to Android.

Commonly Asked Questions

Q1) What is a CSV file?
Ans. A CSV (Comma Separated Values) file is a plain text file that contains data separated by commas. It is a common format used to store and exchange data in spreadsheets and databases.

Q2) What is a VCF file?

Ans. A VCF (Virtual Contact File) file is a standard file format used to store contact information. It can be used to import/export contact information from various devices and software applications.

Q3) How do I convert a CSV file to VCF/ vCard format?

Follow these steps to export CSV file to vCard format:-

  1. Download the automated tool on your system.
  2. Move to Browse to map the file and go to Next.
  3. Choose similar fields from Excel to vCard and then, Add > hit Next.
  4. Go to Change and then, Convert.

By Raj

A technical analyst and a writer with innovative ideas when it comes to technology. Provides solutions, tips and tricks to get things done using technology.