backup office 365 mailbox



Microsoft Office 365 Backup Tool

The preferred Office 365 Backup Tool among administrators for safeguarding and recovering critical Office 365 mailbox data. Securely preserve emails, calendars, and contacts offline to shield against external risks.

(Average Rating 4.8 Based on 112 Reviews)
  • Support Backup of Office 365 Mails, Contacts, Calendar & Documents
  • Download Offline Copy of Microsoft Office 365 Data on Local Drive
  • Export Office 365 Mailboxes into PST File on Desired Storage Location
  • Date Filter Option to Download Data from Particular Timeline
  • Facility to Restore Office 365 Data from PST to Any O365 Plan
  • Support Backup of Shared & In-Place Archive Mailboxes
  • Dashboard Panel to Track Backup Progress of Microsoft 365 Backup
  • Concurrent Backup Option to Save Data of Multiple Users Simultaneously
  • Download Detailed or Summary Report after Successful Backup
  • OS Compatibility: Windows 10 & 11(64-bit) & Windows Server 2012 / 2016

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Incorporated Advanced Functionalities

  • Preserve Folder Structure: This capability ensures that the data retains its original folder arrangement even when transferred from OWA (Outlook Web App) to local storage.
  • Selective Date Span: Within the Office 365 Backup software, you can define a specific date range using the From and To fields. Subsequently, the tool exclusively backs up and restores data falling within the specified timeframe.

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Noteworthy Features of Office 365 Backup Software

Download Complete O365 Emails

Download Complete O365 Emails

Secure a backup copy of Office 365 messages along with associated attachment file from Inbox, Outbox, Sent Items, Deleted Items, Drafts, Junk Email folders. The Office 365 backup software can download messages of admin mailbox, user’s primary mailbox, shared mailbox(es) while keeping the folder hierarchy intact throughout the process. Apart from this, this local backup file has an infinite retention period until user deletes the file by own from the system.

Contact & Calendar Backup

Backup Contact & Calendar

Apart from O365 mail backup, the software downloads an offline copy of contacts & calendar entries too on the designated local location. All the contacts attributes such as Email ID, Contacts Number, Home Address, Work Address will remain the same after the backup task. In Calendar backup, user can secure Appointment & Meetings entries along with Category, Location, Subject, Date, End Date, Start Date information.

Backup Office 365 mailbox

Backup Office 365 in PST File

The user can backed up Office 365 cloud data on local machine in PST file formats, in order to access it when network is not available or in catastrophic data loss situation. The Office 365 mailbox tool can extract O365 mailboxes with all items into Outlook data File format on user's personal computer / laptop.

Backup of Selected O365 Mailbox

Option to Save Mailboxes Selectively

User can also download a copy of particular MS O365 data instead of complete account backup. With this functionality, the admin can select a particular mailbox item from the source mailbox and create a backup copy of it. This will give more control over the Office 365 backup procedure. Along with this, lots of hours and memory space save with this feature.

Multiple User Accounts Backup

Multiple User Accounts Backup

Office 365 Backup tool works effortlessly for multiple user accounts backup. Using this advanced tool, you don't have to backup your user accounts one by one. You can fetch all the O365 users by a single click and select the list of users that you want to backup. This software has the option of concurrent backup which allows users to backup multiple user accounts simultaneously without any data loss.

Restore O365 Mailbox from Backup

Restores PST to O365 Mailbox

With the help of Office 365 backup tool, users can easily restore Office 365 mailbox items such as Mails, Contacts, Calendar Entries from the locally saved PST file to any O365 user account. It supports Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Exchange Online Plan 1, Exchange Online Plan 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials.

Save Mailbox Items

Save Mailbox Items According to User

This is one of the most rated software by tech experts due to its wide range of features. One such feature is the option to select / deselect the mailbox items that you want to backup. From the four mailbox categories i.e. Emails, Calendars, Contacts and Documents, you can select any of the items that you want to backup on your system.

Option for Customized O365 Backup

Advanced Way to Customize Backup

Another useful feature offered by this O365 backup tool is that it allows users to prioritize the backup process according to your requirement. There is a star icon placed adjacent to the user email address. If you enable the star option, the software will download the backup copy of those mailboxes prior to other mailboxes available for backup.

Cross-User Restore

Facility of Cross-User Restore

The Office 365 Backup Tool allows the admin to restore data backup file of an Office 365 user to other account of O365 plan. In such a situation, if an employee leaves the company and its account backup save in the system in PST format, then with tool it is easy to recover the data to the active MS Office 365 user account.

Activity Log Report

Live Activity Log Report

Every single information of entire on-going procedure display on the software dashboard. No matter which operation executed by software – Backup & Restore, the real-time status will display on the software screen. It includes details like User ID, Mail Count, Calendars Count, Contacts Count, Job Status.

Microsoft 365 Backup Tool - Working

4-Steps Working to Backup Office 365 Securely.

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Office 365 Backup Tool Free Download

Download Office 365 Backup Software to to Backup O365 Mailbox Securely

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Size: 94.4 MB

Version: 5.6.0

MD5: 40c27c203ac84d849859efeb161f5cd8

Trial Limitations

The demo version of O365 Backup Tool supports backup of two complete user accounts.

System Specifications

Hard Disk Space
500 MB of free hard disk space required

Minimum 8 GB is recommended

Minimum 8 core Processor 2.2 GHz Processor

Application Pre-Requisites

  • Minimum Microsoft .NET framework 4.6
  • Create Console Project for both Source & Destination accounts
  • Destination users should be already created at destination location.

Supported Editions

  • Windows Server 2012, 2016 and Windows 10 (64-bit).


Question: Is your Anti-Virus blocking the software export proccess?

Solution: Please Disable Anti-Virus Temporarily / Allow access (Whitelist) from Anti-Virus Settings for proper working of the software.

Question: Unable o Create Output in Destination?

Solution: Please avoid source from NAS, SAN, Network or Shared Drive. Source File should on migration machine to perform successful migration.

Electronic Delivery

The delivery of product is automated.You will receive an email containing both the link to download the product and the activation key within few minutes after payment confirmation.

Microsoft 365 Backup Software

Get an Overview of Office 365 Mailbox Backup Tool Features - DEMO and Licensed Version

Features DEMO Version PRO Version
Backup Multiple O365 Mailboxes

Backup O365 Email, Calendars, Contacts & Documents

Choose the Mailbox Items that you want to Backup

Dashboard Panel to Track Progress

Choose Desired Destination Location

Compatible with Windows Server 2012, 2016 and Windows 10 (64-bit)

Backup Office 365 Mailboxes Securely 2 User Accounts All User Accounts
Cost FREE $5 per User

Frequently Asked Questions

Listed Common FAQs Regarding Office 365 Backup Tool

It automates the backup process, ensuring data security and integrity throughout the backup process.

Here is a simple step-by-step working guide is mentioned below:

  • Step 1. Install Office 365 Backup Tool on PC.
  • Step 2. Choose Mailbox Categories & Apply Filter.
  • Step 3. Put Office 365 Credentials & Validate.
  • Step 4. Browse Destination Location on PC.
  • Step 5. Select User Accounts & Click on Start.

Your data is very important for you and your business. Therefore, you should backup your data stored on the cloud. In any accidental case when network is not available then you can get access of your emails on machine. In case the cloud server has crashed and you do not have a backup then certainly your business will crash too. Therefore, with the backup of Office 365 data you can work without the fear of data loss and backup Office 365 mailbox on local system.

Yes, you can backup your Office 365 mailbox. You just have to provide your credentials to backup your O365 data on your PC.

We understand the importance of your data to you, That is why we providing the demo version of the software. You can perform Office 365 mailbox backup using the demo version and test the tool prior to the licensed purchase.
Yes, you can backup Office 365 mailbox locally with complete data items using this tool and all mailboxes will be available for access when the connection to O365 is not available.
Since Microsoft 365 is a completely cloud-based business productivity suite. Hence, it becomes crucial to have a local backup, that ensures data protection against accidental deletion, security threats, and service outages.
Microsoft offers limited retention, but a third-party tool like EmailDoctor Office 365 Backup Tool provides more comprehensive backup features. This ensures schedule backup with a restore facility, using which you can easily import PST to Office 365 mailboxes.
Microsoft 365 being the complete productivity suite, comprises various software such as Outlook, OneDrive for Business, Teams, and SharePoint. All of this software holds crucial organizational data. Hence all of these critical data, including emails, contacts, calendars, OneDrive files, SharePoint documents, and more, should be backed up on a regular basis, to ensure data security and regulatory compliance.
The Microsoft 365 recycle bin has certain limitations that can impact its effectiveness in fully protecting against data loss, especially in cases of malicious actions. Some of the noteworthy limitations include:
  • 30 to 90 Days Retention Period
  • Limited Storage Capacity
  • Malicious Deletion
  • Deletion by External Apps
  • Lack of Granularity
  • Limited Protection Against Ransomware
It offers scheduled backups, selective backups of specific data using date and category filters, and incremental backups to save time and storage. Moreover, it also allows users to restore the local mailbox files to Office 365 accounts.
Yes, It is designed in a way that can easily handle heavy workloads. Furthermore, It scales for businesses of all sizes, ensuring data security and compliance. You can backup Office 365 users in batches, using the concurrent backup options.
EmailDoctor’s Office 365 backup software allows you to choose the destination location on your on-premises storage. You can simply set the destination path and location on your computer, and you have the flexibility to choose the resultant PST file size. After defining the destination location, the software then will back up and create all the respective PST files in the location.
Indeed, you can granularly restore emails, contacts, files, and other items as needed. You just have to click on the Restore tab on the main screen then the software will change its options, you can then enable the workload to restore and validate the accounts. In this way, you can easily restore all the mailbox items to the Office 365 accounts.
EmailDoctor’s Office 365 backup tool ensures data encryption, complies with industry standards and helps meet legal requirements. It uses the admin account to fetch all the associated user accounts, then you can easily select all the required user accounts to backup.
The tool's robust architecture minimizes the chances of failure, hence you will never face software failure. Still, if you experience any human error then the software provides you with three types of re-run backup such as retry failed backup, delta backup, and rerun full backup. You can use any of these backup.
No, EmailDoctor offers a user-friendly and simple graphical interface, which is suitable for both beginners and experts. Even a nontechnical naive user can also perform a backup using the Office 365 backup software.
The software does not backup the deleted folder in the Office 365 mailbox. However, you can set retention policies to keep deleted items for a defined period in the backup.
EmailDoctor Office 365 backup tool enables users to back up shared files and folders along with individual user data. Additionally, you can also backup shared mailbox as well as in-place archived mailbox. In this way, this utility becomes the first choice for users for backing up mailbox data in Microsoft 365.
Yes, the tool offers a free trial version, you can download the demo of this software. However, the demo software only backs up two user accounts to PST file format.
Yes, the tool offers a free trial version, you can download the demo of this software. However, the demo software only backs up two user accounts to PST file format.Yes, EmailDoctor provides 24/7/365 customer support to assist with any queries or issues. You can contact us either using the call, email, or chat.
Yes, you can choose specific mailboxes, folders, or file types to back up. The software offers a category and date filter to back up data selectively.
It depends on your organization's data usage, but regular daily or weekly backups are recommended. However, using the Office 365 backup tool, you have the freedom to backup data based on your preferred intervals.
Yes, the tool offers real-time backup status with its initiative dashboard. Moreover, it also offers two types of reports, such as summary reports and detailed reports.
Data is encrypted during the entire backup process, which ensures privacy throughout the process. You can blindly rely on the software even with your most crucial data.

What Customers Are Saying?

Client Reviews on Office 365 Backup Tool

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