Backup Office 365 Mailbox to PST

Download Backup Office 365 Software

Highlighted Features of Office 365 Backup Tool

  • Schedule Automatic Incremental Office 365 Backup on Local Machine
  • Restore Mailbox to Office 365 Emails, Contacts & Calendars from locally Saved PST file
  • Backup Onedrive Documents(i.e. pdf, jpg, txt, doc, etc.) in original file formats
  • Export Office 365 Maibox to PST file formats any time once backup is done
  • Apply filtration for emails backup using Mailbox, Date, & User Filter Option
  • There is No Size Restriction Imposed on Outlook PST Files to import in Office 365.
  • Software Previews Mails & Documents before exporting in PST file Format
{ Demo version let you backup 25 Items }

Buy Now @ 49 Product Guide

Backup Office 365 Tool Features

To Export Office 365 Mailbox to PST & EML File format on Windows Securely

Export Office 365 Mailboxes to PST

Download O365 Emails using Scheduler

The utility supports feature to schedule office 365 email backup using 5 scheduling options. User can use office 365 backup schedule to launch the scheduler once and create automatic backup for their email data items in different ways:

  • Backup Now: Backup Office 365 emails instantaneously.
  • One Time Backup: Schedule date and time for full backup.
  • Daily Backup: Daily Incremental backup of Office 365 mailbox items.
  • Weekly Backup: Download O365 emails & documents weekly.
  • Monthly Backup: Backup MS Office 365 data monthly.

Multiple User Accounts Supported

Option to Export O365 Email Data

Office 365 email backup tool allows the user to download email from o365 in outlook PST format. The user can select Date Range filters and other advance features like:

  • Split PST file After: This option is very helpful in case the user is creating office 365 mailbox backup for a large PST file. With this option the utility can split the large PST file to small PST file of desired sizes.
  • Date Filtrations: This advance option supports exporting office 365 emails lying between a specific date range and allows to save only those emails on the local machine.
  • Folder Hierarchy: This feature allows user to download office 365 email data in PST in the same structure as in O365.

Export Office 365 Mailboxes to PST

Backup Office 365 Mailboxes to PST

The user data of O365 can be backed up on local machine to access data from local machine when network is not available. Backup Office 365 mailbox tool is created to extract O365 mailboxes with all items to Outlook PST File format & EML File format on user's personal computer.

Multiple User Accounts Supported

Multiple User Accounts Supported

Office 365 Backup tool works for single as well as multiple user accounts. The backup process of this tool depends on the number of users and this tool creates backup of all user mailboxes. For example: single user account generates single user mailbox backup and multiple user account generates multiple user's mailbox backup.

Backup of Selected O365 Mailbox

Backup of Selected O365 Mailbox

User can also backup a particular email. Being an Administrator a user can export all Mailboxes into separate PST files. This tool performs exchange online backup archive by maintaining the same file and folder structure as it was in O365.

save-mailbox-items-according to-user

Save Mailbox Items According to User

It depends on user account type, if user is admin then the account will have authority to create backup of multiple accounts. On the other hand, users with single mailbox can only backup their respective account data and none other.


Restores complete O365 Mailbox Backup

The tool can backup all items (Emails with attachments, Calendars, Contacts etc.) of O365 mailbox on the local computer data even if data is exported/archived from OWA/Outlook Web App to computer/hard drive. User just needs to select a mailbox to take complete backup.

Auto Select Mailbox Items for Backup

Auto Select Mailbox Items for Backup

Office 365 Backup tool selects all mailbox items to be backed up into Outlook PST file. The backup file keeps all user data in same structure, as it was stored on the cloud storage of O365.

Filter Emails for Customized Backup

Filter Emails for Customized Office 365 backup to pst

User can apply multiple filter with respect to given time of receiving email along with other criteria, and backup selected folder into Outlook PST file. If user is taking backup in EML file format then naming convention can be applied which changes name of each EML (Email) file according to the specified pattern during backup.

What is MS Office365?

Office 365 is an Online Platform that provide group of software and services for official as well as personal usage. However, it was mainly designed to target corporate users. The platform provides services like Emailing, One Drive for Cloud Storage, SharePoint, Hosted Exchange, etc., on Subscription basis. User only needs to pay for those services and software that they want to use.

Why Backup Office 365 Mailboxes?

Office 365 provides very useful services and software for Office users but it stores all user data on Cloud or its own server. Therefore, user always fears loss of important data. To overcome the problem users go for the facility provided to backup Office 365 mailbox items on local PC into PST / EML file format with the tool. There are several other features provided by this tool and they are:

  • Backup all user Mailboxes in PST File
  • User can filter Emails during backup
  • Backup all items available in Mailbox
  • Save Emails in PST & EML format
Backup O365 Mailboxes


Hi, I am James working as a network admin with a company. Earlier I was using other tool to backup Office 365 Mailboxes, which allowed only the backup of emails. However, after using this tool I took the backup of all mailboxes within O365 with all items associated with it.

— James Bice, Poland

Screenshots to Backup Office 365 Mailbox to PST

Quick Working How to Export Office Emails to PST File Format Securely

Login to O365

Step 1: Run & Login to Export Office 365 Mailbox

Backup Single User Mailbox

Step 2: Select Office 365 Emails and click on Export

Filter Data Items

Step 3: Select PST file format and Apply Date filter

Progress Status

Step 4: Backup process completed click on OK button

Preview to Export Office 365 Emails to PST

Live Steps to Export PST from O365 using Impersonation

Frequntly Asked Questions

Why Should I backup Office 365 mailboxes?
Your data is very important for you and your business. Therefore, you should backup your data stored on the cloud. In any accidental case when network is not available then you can get access of your emails on machine. In case the cloud server has crashed and you do not have a backup then certainly your business will crash too. Therefore, with the backup of Office 365 data you can work without the fear of data loss.
How to export Office 365 mailboxes to PST file Format.

Follow the steps to mentioned below to create Office 365 Email Backup:

  • Install & Run Office 365 Backup Tool on your Local machine
  • Login with O365 Credentials & sign in
  • Choose the Mails & Documents category to backup O365 mailbox
  • Apply filters on the selected backup of Office 365 email items
  • Schedule the email backup using any of the 5 available options for Backup Scheduling
  • Specify Date and Time for backup creation
  • Next browse the destination location where you wish to save the backup file
  • Click on “Finish” button to Start the backup process.

Once completed, preview Mails & Documents. Next Click on Export button to backup Office 365 Mailbox to PST.

I am the network admin at an organization therefore; I have access control as well as responsibility of management of all employees' mailboxes. However, if the data crashes because of server error or network error then there is no way to regain access to this data. Therefore, I want to ask whether this tool can provide data accessibility in offline mode or not?
Yes, you can backup all user mailboxes with complete data items using this tool and all mailboxes will be available for access when the connection to O365 is not available.
I am working as a project manager in a company therefore, my data is very important. Thus, I wanted to know the possibility to backup my mailbox items from Office 365 using this tool.
Yes, you can backup your Office 365 mailbox. You just have to provide your credentials to backup your O365 data on your PC.
How can I trust your product with your company being a third party solution provider?
We understand the importance of your data to you, which is why we provide a demo version of the software. You can test the tool using demo version and check this software prior to the licensed purchase.

Our Client Reviews about Backup Office 365 Mailbox

Export Office 365 Mailbox to PST Tool helped me to work without any fear of data loss. Earlier I was worried about my data, which was stored on O365. Later, I searched about backup Office 365 mailbox; I got this tool then I tested its demo version, which made me believe on its potential that helped me in the purchase.

— John N. McRae, Chicago

EmailDoctor Office 365 email backup software is very easy to use and efficient in working. With the help of office 365 backup schedule option, I now can easily backup my email data and the files are saved automatically to my local machine on the scheduled date. Also, the support team is very cooperative as I was stuck in between while using the tool and the team helped me a lot. Very happy with their services!!

— George Ferguson, Australia

I was worried about the solution to export X-employee Office 365 emails to PST, which was stored in O365 mailboxes but thanks to this software, which helped me to backup Office 365 mailbox on local machine. Other than taking backup, it also allows me to access X-employee emails when connection to internet was not available.

— William T. Martin, New York

In need to search for a tool which could ease the process for creating and downloading the backup regularly. I found EmailDoctor office 365 backup software. With the help of office 365 backup schedule feature, I now don’t have to remember the time to take the backup. I simply schedule the backup date and the downloading of the mailbox items start on the selected date every month automatically. This really helped me a lot as now no longer I have to take the backup manually. Great Tool!! amazing services!!!

— Richard Norman, Zurich