backup office 365 mailbox



Office 365 Email Backup Tool

Most Rated and Widely Used Office 365 Mailbox Backup Tool by Microsoft 365 Administrators.

(Average Rating 4.6 Based on 128 Reviews)
  • Support Backup of Office 365 Mails, Contacts, Calendar & Documents
  • Download Offline Copy of Microsoft Office 365 Data on Local Drive
  • Export Office 365 Mailboxes into PST File on Desired Storage Location
  • Date Filter Option to Download Data from Particular Timeline
  • Facility to Restore Office 365 Data from PST to Any O365 Plan
  • Dashboard Panel to Track Backup Progress of Microsoft 365 Backup
  • Concurrent Backup Option to Save Data of Multiple Users Simultaneously
  • Download Detailed or Summary Report after Successful Backup
  • OS Compatibility: Windows 10 (64-bit) & Windows Server 2012 / 2016

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Backup O365 Data from Certain Date Range

This software to backup Outlook 365 mailbox data allows users to select a particular date range and save only selective data. This feature comes into use when you don't want to save entire data. The date-filter option will help users to save their storage space on local machine as well as time. You can execute following steps to use this feature:

  • Step 1: Download Tool to Backup O365 Mailbox Data
  • Step 2: Enable Date-Filter for Selected Mailbox Items
  • Step 3: Enter Source Microsoft 365 Details in the Fields
  • Step 4: Choose the Destination Location of Backup File
  • Step 5: Hit Start Backup Button to Initiate the Process

Microsoft Office 365 Email Backup – Ratings & Reviews by Experts

Awards & Ratings

Expert Reviews

Noteworthy Features of Office 365 Mailbox Backup Software

Download Complete O365 Emails

Download Complete O365 Emails

Secure a backup copy of Office 365 messages along with associated attachment file from Inbox, Outbox, Sent Items, Deleted Items, Drafts, Junk Email folders. The Office 365 Email backup software can download messages of admin mailbox, user’s primary mailbox, shared mailbox(es) while keeping the folder hierarchy intact throughout the process. Apart from this, this local backup file has an infinite retention period until user deletes the file by own from the system.

Contact & Calendar Backup

Backup Contact & Calendar

Apart from O365 mail backup, the software downloads an offline copy of contacts & calendar entries too on the designated local location. All the contacts attributes such as Email ID, Contacts Number, Home Address, Work Address will remain the same after the backup task. In Calendar backup, user can secure Appointment & Meetings entries along with Category, Location, Subject, Date, End Date, Start Date information.

Backup Office 365 mailbox

Backup Office 365 in PST File

The user can backed up Office 365 cloud data on local machine in PST file formats, in order to access it when network is not available or in catastrophic data loss situation. The Office 365 mailbox tool can extract O365 mailboxes with all items into Outlook data File format on user's personal computer / laptop.

Backup of Selected O365 Mailbox

Option to Save Mailboxes Selectively

User can also download a copy of particular MS O365 data instead of complete account backup. With this functionality, the admin can select a particular mailbox item from the source mailbox and create a backup copy of it. This will give more control over the Office 365 backup procedure. Along with this, lots of hours and memory space save with this feature.

Multiple User Accounts Backup

Multiple User Accounts Backup

Office 365 Backup tool works effortlessly for multiple user accounts backup. Using this advanced tool, you don't have to backup your user accounts one by one. You can fetch all the O365 users by a single click and select the list of users that you want to backup. This software has the option of concurrent backup which allows users to backup multiple user accounts simultaneously without any data loss.

Restore O365 Mailbox from Backup

Restores PST to O365 Mailbox

With the help of Office 365 mailbox backup software, users can easily restore Office 365 mailbox items such as Mails, Contacts, Calendar Entries from the locally saved PST file to any O365 user account. It supports Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Exchange Online Plan 1, Exchange Online Plan 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials.

Save Mailbox Items

Save Mailbox Items According to User

This is one of the most rated software by tech experts due to its wide range of features. One such feature is the option to select / deselect the mailbox items that you want to backup. From the four mailbox categories i.e. Emails, Calendars, Contacts and Documents, you can select any of the items that you want to backup on your system.

Option for Customized O365 Backup

Advanced Way to Customize Backup

Another useful feature offered by this O365 email backup tool is that it allows users to prioritize the backup process according to your requirement. There is a star icon placed adjacent to the user email address. If you enable the star option, the software will download the backup copy of those mailboxes prior to other mailboxes available for backup.

Cross-User Restore

Facility of Cross-User Restore

The Office 365 Email Backup Tool allows the admin to restore data backup file of an Office 365 user to other account of O365 plan. In such a situation, if an employee leaves the company and its account backup save in the system in PST format, then with tool it is easy to recover the data to the active MS Office 365 user account.

Activity Log Report

Live Activity Log Report

Every single information of entire on-going procedure display on the software dashboard. No matter which operation executed by software – Backup & Restore, the real-time status will display on the software screen. It includes details like User ID, Mail Count, Calendars Count, Contacts Count, Job Status.

Office 365 Email Backup Tool Free Download

Download Office 365 Backup Software to to Backup O365 Mailbox Securely

Download Software

Size : 94.4 MB

Version : 5.6.0

MD5 : 40c27c203ac84d849859efeb161f5cd8

Trial Limitations

The demo version of O365 Backup Tool supports backup of two complete user accounts.

System Specifications

Hard Disk Space
500 MB of free hard disk space required

Minimum 8 GB is recommended

Minimum 8 core Processor 2.2 GHz Processor

Supported Editions

  • Windows Server 2012, 2016 and Windows 10 (64-bit).

Application Pre-Requisites







Electronic Delivery


O365 Email Backup Software

Get an Overview of Office 365 Mailbox Backup Tool Features - DEMO and Licensed Version

Features DEMO Version FULL Version
Backup Multiple O365 Mailboxes
Backup O365 Email, Calendars, Contacts & Documents
Choose the Mailbox Items that you want to Backup
Dashboard Panel to Track Progress
Choose Desired Destination Location
Compatible with Windows Server 2012, 2016 and Windows 10 (64-bit)
Backup Office 365 Mailboxes Securely 2 User Accounts All User Accounts
Cost FREE $5 per User
Frequently Asked Questions

Listed Common FAQs Regarding Office 365 Mailbox Backup Tool

Office 365 email Backup

Simple Step by Step Working Guide is Explained Below:

  • Step 1. Install Office 365 Email Backup Tool on PC.
  • Step 2. Choose Mailbox Categories & Aplly Filter.
  • Step 3. Put Office 365 Admin Email & Application ID.
  • Step 4. Browse Destination Location on PC.
  • Step 5. Click on Start Backup Button.
Your data is very important for you and your business. Therefore, you should backup your data stored on the cloud. In any accidental case when network is not available then you can get access of your emails on machine. In case the cloud server has crashed and you do not have a backup then certainly your business will crash too. Therefore, with the backup of Office 365 data you can work without the fear of data loss and backup Office 365 mailbox on local system.
Yes, you can backup your Office 365 mailbox. You just have to provide your credentials to backup your O365 data on your PC.
We understand the importance of your data to you, That is why we providing the demo version of the software. You can perform Office 365 mailbox backup using the demo version and test the tool prior to the licensed purchase.

What Customers Are Saying

Client Reviews on Office 365 Backup Tool
128 Ratings
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