backup office 365 mailbox




Backup Office 365 Mailbox to PST

Highlighted Features of Office 365 Backup Tool

(Average Rating 4.3 Based on 685 Reviews)
  • Download offline copy of Microsoft Office 365 data on local drive.
  • Support backup of O365 Mails, Contacts, Calendar Entries.
  • Export Office 365 Mailbox into PST file on desired location.
  • Provide an option to save emails of O365 in EML file format.
  • Successfully take backup of Office 365 shared mailbox(es).
  • Option to backup multiple O365 accounts in one single attempt.
  • Naming Convention to manage mail name while saving into EML.
  • Date Filter option to download emails of particular timeline .
  • Save resultant backup file (PST/EML) on any location of your choice.
  • Facility to restore Office 365 mailbox items from PST to any O365 plans.

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Office 365 backup tool

What is MS Office 365 ?

Office 365 is an Online Platform that provides group of applications and services for official as well as personal usage. However, it was mainly designed to target corporate users. The platform provides services like Emailing, One Drive for Cloud Storage, SharePoint, Hosted Exchange, and much more on a Subscription basis. User only needs to pay for those services and software that they want to use.

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Why Users Backup Office 365 Mailbox ?

Office 365 provides very useful services and software for Office users but it stores all user data on Cloud or its own server. Therefore, user always fears loss of important data. To overcome the problem users go for the facility provided to backup Office 365 mailbox items on local PC into PST / EML file format with the tool. There are several other features provided by this tool and they are:

  • Backup all user Mailboxes in PST / EML
  • Restore Office 365 mailbox from PST file
  • User can filter emails during a backup job
  • Export Mails, Contacts, Calendar items
  • Save emails in PST & EML file format

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Noteworthy Features of Backup Office 365 Tool

>Download Complete O365 Emails

Download Complete O365 Emails

Secure a backup copy of Office 365 messages along with associated attachment file from Inbox, Outbox, Sent Items, Deleted Items, Drafts, Junk Email folders. It can download messages of admin mailbox, user’s primary mailbox, shared mailbox(es) while keeping the folder hierarchy intact throughout the process. Apart from this, this local backup file has an infinite retention period until user deletes the file by own from the system.

Contact & Calendar Backup

Office 365 Contact & Calendar Backup

Apart from O365 mail backup, the software downloads an offline copy of contacts & calendar entries too on the designated local location. All the contacts attributes such as Email ID, Contacts Number, Home Address, Work Address will remain the same after the backup task. In Calendar backup, user can secure Appointment & Meetings entries along with Category, Location, Subject, Date, End Date, Start Date information.

Backup Office 365 mailbox to PST/ EML

Backup Office 365 mailbox to PST/ EML

The user data of O365 can be backed up on local machine in order to access data when network is not available or in catastrophic data loss situation. Backup Office 365 mailbox tool can extract O365 mailboxes with all items to Outlook PST File format & EML File format (only emails) on user's personal computer / laptop.

Backup of Selected O365 Mailbox

Backup of Selected O365 Mailbox

User can also download a copy of particular MS O365 data instead of complete account backup. With this functionality, the single user can select a particular folder from the source mailbox and create a backup copy of it. This will give more control over the Office 365 backup procedure. Along with this, lots of hours and memory space save with this feature.

Multiple User Accounts Backup

Multiple User Accounts Backup

Office 365 Backup tool works for single as well as multiple user accounts. If a single user login to the software then, it will create backup of single user primary mailbox. Whereas if the user login with Office 365 credentials then, it is easy to generate multiple user's mailbox backup in one single attempt.

Restores PST to O365 Mailbox

Restores PST to O365 Mailbox

With the help of Office 365 mailbox backup software, users can easily restore Office 365 mailbox items such as Mails, Attachment file, Contacts, Calendar Entries, Task, Journal from the locally saved PST file to any O365 user account. It supports Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Exchange Online Plan 1, Exchange Online Plan 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials.

Save Mailbox Items

Save Mailbox Items According to User

Depends on user account type tool provides different options to backup Office 365 mailboxes, if the user is an admin then the account will have authority to create backup of single or multiple accounts. On the other hand, single Office 365 user can only backup their respective account data and none other.

Option for Customized O365 Backup

Advanced Option for Customized O365 Backup

User can apply multiple filters with respect to given time of receiving email along with other criteria, and backup selected folder into Outlook PST file. If user is taking backup in EML file format then naming convention can be applied which changes name of each EML (Email) file according to the specified pattern during backup.

Cross-User Restore

Facility of Cross-User Restore

The Office 365 Mailbox Backup Tool allows the admin to restore data backup file of an Office 365 user to other account of O365 plan. In such a situation if an employee left the company and its account backup save in the system in PST format, then with tool it is easy to recover the data to the active MS Office 365 user account.

Activity Log Report

Live Activity Log Report

Every single information of entire on-going procedure display on the software dashboard. No matter which operation executed by software – Backup & Restore, the real-time status will display on the software screen. It includes details like User ID, Mail Count, Calendars Count, Contacts Count, Job Status.

Office 365 Data Backup Free Download
Download Office 365 Backup Software to to Backup Office 365 Mailbox to PST, EML.

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Size 15.3 MB

Version 1.1

Trial Limitations

The demo version of office 365 email Backup Tool supports to backup only first 100 emails and first 25 other items from Office 365 to PST & EML Format.

Application Pre-Requisites

System Specifications

Hard Disk Space
50 MB of free hard disk space required

Minimum 512 MB is required

Intel® Pentium 1 GHz processor(x86,x64) or equivalent

Supported Editions

  • Windows 10 & All Below Windows Versions


Electronic Delivery


Get an Overview of Office 365 Mailbox Backup Tool Features - DEMO and Licensed Version

Features DEMO Version FULL Version
Single User Backup
Import from CSV file & Server User account details
Backup O365 Email, calendars, Contacts
Compatible with Windows 10 & all other below versions
Add Time Interval
Backup O365 Emails to PST & EML First 100 Emails All items
Restore Outlook PST Mailbox Items to O365 Restore First 100 Emails All Items
Cost FREE $19

Frequently Asked Questions

Listed Commonly Asked Questions and Answers

Office 365 email Backup

Follow the steps to mentioned below to create Office 365 email Backup:

  • Step 1: Install & Run Office 365 Backup Tool on your Local machine
  • Step 2: Login with O365 Credentials & sign in
  • Step 3: Select Office 365 backup option
  • Step 4: Browse the destination location where you wish to save the backup file.
  • Step 5: Afterwards, click on Export.
  • Step 6: Select the preferred format (PST) in which backup would be taken.
  • Step 7: Apply Filter option as per the requirement.
  • Once completed, Next Click on “Start” button to backup Office 365 Mailbox to PST.

restore Office 365 mailbox data

Follow the bellow steps to restore your Office 365 mailbox data from the locally stored PST file.

  • Step 1: Install & Run Office 365 Mailbox Backup Tool on your Local machine
  • Step 2: Login with O365 Credentials & sign in
  • Step 3:Select Office 365 Restore option
  • Step 4: Browse the locally save PST file.
  • Step 5: Select the folder data which needs to restore.
  • Step 6: Afterwards, click on Restore.
  • Step 7: Apply Filter option as per the requirement.
  • Step 8: Click on “Start” button to start the restoration.
Your data is very important for you and your business. Therefore, you should backup your data stored on the cloud. In any accidental case when network is not available then you can get access of your emails on machine. In case the cloud server has crashed and you do not have a backup then certainly your business will crash too. Therefore, with the backup of Office 365 data you can work without the fear of data loss and backup Office 365 mailbox to PST / EML on local system.
Yes, you can backup your Office 365 mailbox. You just have to provide your credentials to backup your O365 data on your PC.
We understand the importance of your data to you, That is why we providing the demo version of the software. You can perform Office 365 mailbox backup using the demo version and test the tool prior to the licensed purchase.

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