Best Ever Solution to Split OLM File by Size – Dig In Here!
“I have been using Outlook on my Mac machine since the time I have joined this organization. This is my primary account which deals with business communication with the end-customers. There are numerous data loaded in my Outlook profile which consumes a lot of time every time I try to access emails and other mailbox items. Hence, I am looking for a prompt method to split OLM file by size.
Doing this will allow me to archive the splitted OLM file, after which it can be easily deleted from my Outlook profile without any hindrance. However, the major obstacle here I am facing is that I am not able to find some immediate solution to break large OLM file by size. Please suggest, if any.”
The above-described is one of the user scenarios, which has taken from a tech-forum site. There are similar such instances which a Mac Outlook user faces i.e., to split OLM file by size. To overcome such circumstance in Outlook profile, here comes the blog with a sure-shot approach to seamlessly divide OLM file by size
The OLM files were introduced by Microsoft and work with Mac OS X Outlook versions 2011, 2015, 2016, and 2019. It’s the database file that has several mailbox objects in it, such as tasks, diaries, calendars, contacts, emails, and so on.
Moreover, Outlook for Mac OS stores data in OLK format and renders option for the same to export into OLM file format. At times, there comes a requirement to split OLM file by size. This can be due to multiple reasons such as to manage large-sized OLM files efficiently into multiple small file sizes. So, let’s get started with the proven tricks to partition OLM files into small parts.
Possible Reasons to Split OLM file by Size
- With an oversized OLM file, the performance of Mac Outlook is severely degraded
- In order to deal with all corruption issues in the OLM file, it is a wise option to split OLM file by size
- When a large-sized archive OLM file is imported to Outlook profile, there are chances of data deletion. Hence, splitting the OLM file by size is considered as the finest option
Any Manual Method to Split OLM File by Size?
Step 1: Process is the Categorization of the Emails by Date.
A neat and efficient way of controlling the size of OLM files is by performing mail archival based on dates. In this method, OLM files are created for different periods so as to achieve compartmentalization.
- To do this, open Microsoft Outlook on Mac.
- Create a New Folder:
- Choose the option “File” at the top, then for “New” and the sub-option “Folder”.
- Lable the folder appropriately .
- Move Emails to the New Folder:Move Emails to the New Folder:
- Choose emails by the date of sending.
- Move these emails to the new folder using drag and drop.
Step 2: It is Now Time to on Export the Folder to a New OLM File.
- Export the New Folder:
- Open the upper menu and look for the “File” option; after clicking on it, look for the “Export” option.
- Decide on exporting items in the created folder.
- Click on “Continue”.
- Export the file to the preferred location with an appropriate name (for instance, Archive_2023_Q1.olm).
- Repeat for Other Date Ranges:
- The recommendations resulting from this analysis would involve the creation of other folders for different date ranges such as “Archive 2023 Q2” and moving the emails in the right folders.
- Repeat the same for every folder and export the folder into the different OLM files.
Step 3: Effective Control of the File Sizes Problems
- Check File Sizes:
- This is after the export activity and what should be checked in the OLM files is the size in order to meet the needed parameters.
- In case of extremely large files, it would be better to further split it using lesser date segment or filter it with criteria based on sender, subject and the rest of it.
- Organize and Store:
- Arrange the exported OLM files organization wise.
- Put them where they can be easily retrieved or accessed whenever they are needed in the business
Drawbacks of the Manual Technique of Split OLM File by Size
- Time-Consuming: The users have to manually sort and categorize each item in the OLM file which is tiresome if the OLM file size is large.
- Prone to Errors: Failures are also likely to happen, for instance, important emails might go unnoticed or wrong classification of emails occur.
- Limited Control Over Size: Sometime it may be difficult to be very certain with the size of each of the OLM files.
Easily Split Large OLM file by Size – An Ultimate Approach
Mac OLM Splitter is the best automated tool to divide OLM files into small sizes. The tool renders a plethora of mesmerizing features to divide Mac OLM file into small parts. This includes the option to divide OLM file by size, date, email ID and folder.
With the option to “Split OLM file by Size”, users can break large OLM file of more than 20 GB file size. Users only need to specify the size range in the fields from the software panel. The tool provides the option to split OLM file by size i.e., minimum size by 100 MB and maximum by 20 GB. Based on the requirement, mention the desired size to divide oversized OLM by size.
Let’s Check Out Its Functional Procedure:
- At first, download and run OLM splitter tool to break large OLM file by size
- Now, add the OLM file which needs to be divided into small parts
- From the next wizard, choose the desired split option i.e., by Size, Date, Email ID and Folder
- In order to split OLM file by size, specify the size in the given fields i.e., minimum by 100 MB and maximum split size by 20 GB
- With “Split by Date” option, the tool will create 2 separate OLM file, the one with the data before the mentioned date and another after the specified date. Using “Split by Date Range” option, the tool will create an OLM file with the data mentioned in the date ranges “To” and “From” fields
- By opting “Split by Folder”, the software provides two different option to break large OLM file i.e., “Split All Folders” and “Split Selected Folders”. With this, one can divide OLM files with selective folders or all folders as per the requirement
- Option to “Split by Email ID”, permits users to partition OLM file by From, To, Cc, Bcc email ID. Under this, all you need to do is specify the email ID from which the data needs to be divided
- As per the need, choose the desired option and click on Split button to initiate the splitting process
- Upon successful split process, the divided OLM file will be placed at the destined location
Time to Wrap Up
When it comes to split OLM file by size, users may have to undergo a tough time due to the absence of the manual method. Thus, to smoothly deal with this mind-scratching hurdle, this blog states a genuine and proven solution to break large OLM file by size. Besides splitting OLM file by size, the tool renders additional advanced option to divide OLM by date, email ID and folder.
