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How To Export Outlook Email with Date and Time?

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On June 4th, 2024
Reading Time 5 Minutes Reading
Category Mac Outlook

From multiple queries, we found that many users are searching for a solution to exporting Outlook email, that too with date and time but not getting an effective solution. So in this article, we will explore and learn the outstanding methods to export Outlook email with date and time.

Before getting into the topic, we must know the benefits of exporting Outlook emails, they are given below,

Advantages of Exporting Outlook Email with Date and Time

  • Converting Outlook emails with date and time can get your document in electronic file format (PDF) which is independent of hardware, software, and your operating system.
  • This is a free file format compared to PST.
  • One can secure their PDF file with a user-level or owner-level password.
  • Users can also permit users to edit, print, etc. as the security settings of PDF files do not remain constant.

Export Outlook Email with Date and Time – Methods

As users need to convert their Outlook email with date and time so in the upcoming session we will provide you with three methods for this conversion. Follow them carefully.

Method 1 – Export Using Import/Export Wizard

We can use the Import/Export wizard, a built-in tool in Outlook, to export Outlook emails, follow the steps to do so-

Step 1. Open Outlook and go to the File tab in the top-left corner.

Step 2. Click on Open and Export and then, select Import/Export.

Step 3. Now, select Export to a file and click Next.

Step 4. Choose Outlook Data File(.pst) and click Next.

Step 5. Now, select the folder where you want your emails to be exported.

Step 6. If you want to export subfolders, check for the Include Subfolders option and click Next.

Step 7. Choose a location to save the exported files by clicking on Browse and entering the name of the file.

Step 8. Click on Finish.

You can open the exported .pst file in Outlook or any other compatible application. All the emails with their date and time will be saved.

Method 2- Save Individual Emails as MSG or EML Files

You can individually save emails by converting them into different file formats like MSG and EML, follow the steps given below,

Step 1. Open Outlook and go to the folder where the emails are stored.

Step 2. Select an email and go to the File tab, then choose Save as.

Step 3. In the Save as type dropdown, select the Outlook Message Format of your choice (.msg or .eml).

Step 4. Now, choose the destination and click on Save.

Your emails will be exported from Outlook with embedded date and time.

Method 3- Export Outlook Email With Date and Time on Excel

You can try this method to save emails, by using this method, your emails will be saved in Excel with date and time. Follow the steps given below-

Step 1. Open Outlook and go to File.

Step 2. Click on Open and Export and select Import/Export.

Step 3. In the Import and Export Wizard, select Export to a file and click Next.

Step 4. Then, choose Comma Separated Values and click Next.

Step 5. Select the folders you want to export and select them.

Step 6. Click Next and choose the destination.

Step 7. Click on Map Custom Fields to maintain Date, Time, Subject, From, and To.

Step 8. Drag the required fields from the left column to the right column and click OK.

Step 9. Now, click on Finish and open the CSV file in Excel to view your emails.

Limitations of The Above Methods

  • The method involves multiple steps and it can be confusing sometimes.
  • Exporting to large-size PST files can cause data corruption.
  • Outlook only supports PST file format and you may need to convert the files to open them in other email clients.
  • There may be chances of Data loss and corruption.
  • Following these lengthy steps can be time-consuming.


If you are searching for a convenient solution to export Outlook email with Date and Time without any data corruption or data loss concern, then you should use EmailDoctor Mac OLM Converter. This tool can export your Outlook emails in bulk to any file format like PDF, PST, MBOX, HTML, and many others. No data loss is performed in the process and along with emails, this tool also exports contacts, calendars, tasks, and notes, in PDF file format. While converting the file to PDF, you get options to set file margin, page layout, size, bates number, etc. Also, this tool is compatible with all the versions of MS Outlook.

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Mac Outlook is a world-leading email client but, there are times when users need to transfer their Outlook emails with the required date and time in Mac OS X. Therefore in this article, we have discussed some solutions to export Outlook email with date and time. As the methods are time-consuming and there are high chance of data loss in the manual processes, we recommend you use the export tip as the automated tool is the simplest way to export Mac Outlook emails in Mac OS X.


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.