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How to Batch Convert Outlook MSG File to PDF including Attachments?

Published By Nilesh Kumar
Debasish Pramanik
Approved By Debasish Pramanik
Published On January 25th, 2024
Reading Time 6 Minutes Reading
Category Adobe PDF, MS Outlook

There are a couple of users who have a routine task of creating a backup of all essential emails in an organization. There are many emails that are very important to maintain and can be accessed at any time. This is because it has become necessary for MS Outlook users to convert MSG to PDF in bulk along with all the emails. There are many forums that are populated with similar types of queries like “how can I convert MSG files to PDF file format”. A user inquired:

I work for an organization and I have a daily task of saving Outlook MSG emails as a backup on a large system so that we can always access our important data. Saving them without losing data is really important. So my job is to batch convert MSG files to PDF format. I’m not familiar with how to perform bulk conversion. Please do the needful.

In the blog below, we will discuss all the possible reasons and solutions to convert MSG to PDF with all the attachments. Please read the blog below to resolve all queries from users as mentioned in many forums. It’s easy to go through the step-by-step process to get all your emails as a backup in your system.

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Benefits to Convert MSG to PDF 

By keeping the importance of performing MSG file to PDF file format conversion, there are many reasons to convert MSG emails with all the attachments. Some are mentioned below:

  1. PDF is a safe file format to keep as a backup and cannot be modified compared to MSG files.
  2. The email format for PDF files does not change, but for MSG files you can access them from your browser or MS Word. The format of MSG mail may change and some data may be lost.
  3. The data remains integrated into PDF format with headers and other details in the MSG file.

Also Read: There is an efficient solution to convert MSG to NSF file format in a few clicks. It is the most recommended expert solution. 

Techniques to Export MSG Items to PDF Format Conveniently

There are several methods in which the conversion of MSG files to PDF can be done. It can be done both manually and professionally solution. For answering all the user queries, we have briefed all the possible solutions in the upcoming sections of the blog.

Easily Print Outlook Messages as PDF Adobe Format

This method allows users to print Outlook messages directly from MSG to PDF format. There are some steps that need to be executed sequentially in Microsoft Outlook.

  1. Select your Outlook MSG file and press Ctrl + P to open the Print Dialog window.
  2. After that, click on Adobe PDF as Printer >> Print >> Print Options >> Print Attached Files >> Print to get all the attachments in different PDF’s.
  3. Then click Adobe PDF as Printer >>Print. Go to Print Options and then to Print Attachments.
  4. Lastly, click on Print to get all attachments in separate PDFs.

Use Outlook Add-ins

There are add-ins available for MS Outlook. It helps you to batch convert MSG to PDF with attachments without losing data. The steps listed are:

  • Click on Setup Automatic Archival Settings on the Adobe PDF tab in MS Outlook.
  • Now, Add to select the MSG email folder to convert them into PDF format.
  • The third step is to click on Run Archival Now.
  • Lastly, click on Settings >> Include All Attachments to convert the MSG file to PDF format with its corresponding attachments.

Limitations of the Manual Method

There is no doubt that the manual approach described is easy to try. However, it does come with some drawbacks that let the user change the decision to use the manual approach. Here are some limitations for manually batch convert MSG to PDF with attachments:

  • Only a limited number of MSG emails can be converted to PDF format. If you have a lot of mail, it can fail.
  • This process can be very long and time-consuming, so batch exporting MSG to PDF can take a long time.
  • There is no possibility to view the status of MSG emails saved in PDF file format.
  • Data is not safe as the email format may be changed and some data may be lost during the conversion resulting in data loss.

Most Recommended Solution to Convert MSG to PDF File of Adobe

There is a professional solution i.e. MSG to PDF Converter which allows you to convert MSG files to PDF in a very safe and effective way, and you can batch convert Outlook MSG to PDF with all the attachments intact. Converting MSG to PDF in batch with attachments has become easier. No data is lost when you perform conversion with this utility. The software created different PDFs for MSG email attachments. The interface of the tool is so simple that even non-technical people can use the tool easily.

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Easy Steps to Convert Outlook MSG File to PDF including Attachments

  • Download the utility and launch it on your Windows OS.


  • Click on Add file to add the files into the interface. Preview the added MSG emails in various modes.

add file

  • Hit the export button to transfer files from Outlook MSG to PDF.


  • Select PDF as the desired export type and click on Adv. Settings to apply filters.

pdf select

  • The browse button will let you choose the desired destination location.

pdf browse

  • At last, click on Export to initiate the exportation process.


Outlook MSG File to PDF Converter for Mac including Attachments

  • On Mac OS, download and run MSG to PDF converter.

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  • Now select the desired Outlook Message files from the location.

add files

  • Select the appropriate radio button for the PDF and click the Export button.


  • Export the resultant file including attachment.

export the pdf

Finally, you can easily convert files to Microsoft Outlook PST format.

Concluding Words

In this blog, we have enclosed both the manual and professional approach which can be used to convert MSG to PDF file format. An automated solution makes an effortless conversion. On the other hand, free solutions have certain drawbacks which makes them less favorable among Outlook users. So, now it on the users, to choose the most-suited solution as per their need.

Have A Look: Users can also batch convert MSG files to HTML File format in a trouble-free manner. 


By Nilesh Kumar

As a Chief Technical Writer, I know the technical issues faced by home and professional users. So, I decided to share all my knowledge via this blog. I love to help you with challenges while dealing with technical jargon.