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Let’s Learn How to Break Outlook PST into Smaller Files

Nilesh Kumar | Modified: November 29, 2022 | MS Outlook | 4 Minutes Reading

Read and understand how to split PST into smaller parts. This article mentions the top 3 tricks to easily break Outlook data file. For an instant breaking of oversized PST files, just go through the complete blog to break Outlook PST into smaller files.

Why did Users require to Break Outlook PST File?

There are many reasons behind breaking an Outlook PST file. So, some of the common reasons are mentioned below. Have a look:

  • Because the large size of PST files slows down the speed and performance of Microsoft Outlook. Also, it generates some issues when a user tries to run an Outlook application.
  • If the PST file is going out of space or is left with limited storage space. Then, the users become unable to store their data components in the folders of PST files in Outlook.
  • Once a large PST file exceeds its permitted limit it makes the entire Outlook mailbox data corrupted and inaccessible to others.

What is The Best Solution to Break Outlook PST Into Smaller Files?

Users can use an Outlook PST Splitter to split oversized PST files into smaller parts. This software has the capability to break Outlook data files and open an oversized PST file without any hassle. This tool is programmed in such a way, that it instantly divide PST file by year, size, year, folder, and senders email id.

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This software comes up with a self-explanatory interface. So, a non-technical user can also operate it to split oversized PST files without taking any external help. One can download this tool on any Windows machine without encountering any compatibility issues. Because it supports all advanced and below editions of the Windows Operating System.

Are You Gazing For Something Free?

Do not worry! we have also explained the free solution to break an oversized PST file without any hassle. Just go through the upcoming section to know more.

Manual Method to Break Outlook PST Into Smaller Parts

This manual solution is available in two different ways. You can follow any one of them to split large-sized Outlook PST files without losing a bit of information.

#Method 1

Step 1. Open the MS Outlook application on your local machine.
Step 2. Choose the desired PST file from which data will be transferred to the new file.
Step 3. Now, hit on the File tab and choose Archive.
Step 4. After that, archive this folder, and all subfolders wizards will appear on your screen.
Step 5. Choose all the folders that need to move.
Step 6. Then, browse a location to store this file and provide a name to this newly generated PST file.
Step 7. At last, click on the OK button and the precise Outlook PST file has been created at the preferred destination.

#Method 2

1. First of all, open MS Outlook on your computer.
2. Hit on the File tab and choose Account Settings and again click on Account Settings.
3. Here, a new dialog box will display on your screen. Click on the Data Files tab and hit on Add option.
4. Then, the ‘Create or Open Outlook Data File’ wizard will open. So, you have to choose the file name and the location of PST.
5. Click on the OK button and close the Account Settings wizard.
6. Now, hit on File>>Open >> Import option.
7. In the Import Export wizard, click on Export and select Next.
8. Choose the PST file and hit on Next to proceed further in the splitting PST file process.
9. Expand Folder window will open now. Click on the folder or subfolder to export from and hit on Next.
10. Browse the desired destination to store the new PST file and provide a name to this file.
11. Select an appropriate option and hit on Finish.
12. Subsequently ‘Create a password for PST’ wizard will appear. If in case, you need to generate a password-protected PST then, add a password otherwise click on the Cancel button.
13. Lastly, a new PST file will be generated, which can be viewed via MS Outlook.

Concluding Thoughts

As we know, there are various approaches to break Outlook PST into smaller files. After considering your comfort and convenience, we have mentioned both manual and professional solutions to split oversized PST files that cross permissible storage limits or that are about to reach maximum storage size limits. As you can see, i.e., manual methods are no direct way to break PST files, they are just temporary ones. Whereas, an automated solution is a perfect option to resolve this issue.